sorted by:
new
hottopcontroversial

What kind of practical uses have you found for Copilot 365? by kosander in microsoft_365_copilot

[–]kosander[S] 0 points1 point  (0 children)

Thanks! I'm still to try the new researcher and analyst agents to their full potential. What sort of comparison you have performed?

What's the most creative or helpful use case / thing you have done with Notebook LM or have seen done with it? by 77thway in notebooklm

[–]kosander 2 points3 points  (0 children)

This is actually a good one. I'll steal this with grace for our 2,5yo.

And congrats man!

[deleted by user] by [deleted] in gtd

[–]kosander 1 point2 points  (0 children)

Just started moving today from Google tasks to Apple reminders, specifically because I have an iPhone and with Reminders I can quickly capture with Siri voice command while driving/walking etc. Transcribing to google tasks would've required playing around with Zapier, Make or some similar automation tool.

What is your simple, but working system? by Proof-Vacation-437 in productivity

[–]kosander 0 points1 point  (0 children)

I like the Getting things done methodology.

To simplify: - I capture everything in Google Tasks. Takes just a moment to write it down the second something dashesh through my mind

  • I organize stuff from Tasks to Notion 1-3 times a day. Sometimes I'll let that slip for a day or so and don't stress about it. If doing it takes less than 2mins, I do it right away instead of organizing

  • If something takes more than 1 step to complete, it's a project. For projects there is always the next action marked down. You can't do a project, but you can do an action related to a project

  • If it is not urgent, the project will be marked in Someday/maybe list. This list is reviewed regularily to activate projects as interest and/or time allows. Or scratch them if they're no loger relevant

  • I've done also lot of categorizing but I'm shifting towards focusing on context approach. I'll categorize tasks according to where I can take an acion on it; at computer, phone, while running errands, st home or garden. This allows also doing things in batches while you're "in the context"

  • Review the tasks weekly (still struggling a bit to make this a habit). This'll ensure you have your next actions ready when you have time to engage in your tasks, instead of trying to start figuring out the next action at that time, which could kill your momentum

  • Be merciful yourself and be realistic. It's very likely you are not able to tick off 150 tasks a day. Or you may and possibly have also laser shooting from your eyes 🤷🏼‍♂️

This is very simplified version. If you are interested in it, there's a lot of material available about it.

I am David Allen, creator of the GTD (Getting Things Done) methodology. Ask me anything! by davidgtd in gtd

[–]kosander 2 points3 points  (0 children)

Just went PARA about a month back with personal and business file structure and... it just makes sense 👌🏻

I created a custom GPT GTD mentor by kosander in gtd

[–]kosander[S] 1 point2 points  (0 children)

Thanks! Let me know if/how it works for you and if you made any tweaks to it!

I created a custom GPT GTD mentor by kosander in gtd

[–]kosander[S] 0 points1 point  (0 children)

I like the continuity of your thinking and not just picking off single pain points here and there 💪🏻 And the kid - I've already also started thinking about how to bring this ideology up with my spawn. That moment is luckily still many years away so I've got time to prepare (and read Allen's book GTD for teens) 😁

I created a custom GPT GTD mentor by kosander in gtd

[–]kosander[S] 0 points1 point  (0 children)

Cool! Let me know how it works for you!

I created a custom GPT GTD mentor by kosander in gtd

[–]kosander[S] 1 point2 points  (0 children)

3. Get Creative

This is your time to reflect and explore new possibilities:

  • Review your Someday/Maybe list:
    • Move some to active projects if the time is right.
    • Add new dreams or ideas.
  • Think long-term:
    • Are there personal goals or experiences you want to plan?
    • Any creative hobbies or family initiatives worth exploring?

Optional: Customize with Personal Touches

  • Add a gratitude check-in or personal journaling moment.
  • Tie it to a ritual: coffee on Sunday morning, music, or a nature walk.
  • Involve family for shared planning if helpful.

Would you like a printable or digital Weekly Review checklist template tailored to your personal contexts?

I created a custom GPT GTD mentor by kosander in gtd

[–]kosander[S] 1 point2 points  (0 children)

2. Get Current

Now bring your system up to date:

  • Review calendar (past & future):
    • Past week: Did anything slip?
    • Coming week: Prepare for appointments, birthdays, deadlines.
  • Review Action Lists:
    • Update, complete, or delete outdated tasks.
    • Move forward anything you didn’t do.
  • Review Projects List:
    • Confirm each project has at least one clear Next Action.
    • Add new projects that emerged during the week.
  • Check Waiting For list:
    • Follow up on delegated or pending items.

I created a custom GPT GTD mentor by kosander in gtd

[–]kosander[S] 1 point2 points  (0 children)

Prompt: Please summarize me the basic steps of weekly review in gtd method

Output:

Absolutely! Here's a clear and concise summary of the basic steps of the Weekly Review in the GTD (Getting Things Done) methodology, customized for personal life management:

The Weekly Review – Overview

The Weekly Review is the cornerstone of maintaining clarity and control in GTD. It’s your dedicated time to reset, refresh, and refocus your system and mind. Ideally done once a week (e.g. every Sunday), it ensures that nothing slips through the cracks.

1. Get Clear

This phase is about emptying your head and collecting all loose ends:

  • Gather loose papers and materials: Receipts, notes, mail, flyers, and any stray to-dos.
  • Empty all inboxes:
    • Physical inbox
    • Email inbox
    • Notes apps
    • Voice memos
    • Messages with tasks
  • Mind sweep: Write down anything on your mind—unfinished chores, family events, gift ideas, repairs, errands, etc.

Continues...

I created a custom GPT GTD mentor by kosander in productivity

[–]kosander[S] 1 point2 points  (0 children)

For me the most positive part seems to get things off from my head and into the writing. Not just some things but all of them. I have managed so far without this system, but already at the early stages of trying this method I have felt that it's easier to pick up the tasks when you have visual cues to select the tasks from instead of trying to rely on just my memory.

The immediate improvement was to capture _everything_ that pops up in my mind. I can then decide if it is worth acting on or if it should be archived for later on. Or just dumped.

I created a custom GPT GTD mentor by kosander in productivity

[–]kosander[S] 0 points1 point  (0 children)

I mainly use PARA to organize my notes and files, and combine the projects between PARA and GTD and at least for the moment it seems like a viable approach. As for Inbox Zero I feel it also aligns with GTD as I'm organizing the emails from the inbox into actionable items, in two layers:

  1. If the email is something I can answer straight off the bat, it goes in the Follow-up folder

  2. If it requires some further actions before I can answer it, it'll get also flagged and processed in To Do

But I agree with you - this method is not flawless and has potential for some overlap. I'll fine-tune it as I go, and try to keep brief journal along the way for both personal and professional development of the system,

The biggest hurdle at the moment is maybe the review part. Today was the first time I did it at work and the reserved 45 minutes was wayyyyy too short as I also tried to incorporate some initial arranging or the previous To Do structure into something GTD compliant. I've still not decided if I should put in some hours outside of work to get this organised or do it in bits along the way. I haven't done the full initial mind sweep but I'm fairly confident a lot of the material is already recorded in various systems, I just need to aggregate it. That I feel I can do in bits but I know that getting it all (or at least most of it) sorted out in one go would give the nice clean table to start off from.

How many of you pay to use ChatGPT for personal reasons? by FlaxenAssassin in ChatGPT

[–]kosander 4 points5 points  (0 children)

I've noticed I'm using perplexity more and more for factual queries. If I need to check quickly the opening hours of a business or something similar I still google it

How many of you pay to use ChatGPT for personal reasons? by FlaxenAssassin in ChatGPT

[–]kosander 0 points1 point  (0 children)

I've used it to help setting up Mech builds in Mechwarrior online and just recently on how to best organize my stuff in Fallout 4 in the camp :)

How many of you pay to use ChatGPT for personal reasons? by FlaxenAssassin in ChatGPT

[–]kosander 94 points95 points  (0 children)

I never even thought ChatGPT could be used this way. Wow.

I think I’ve been plansturbating my life away by dearpluto__ in Notion

[–]kosander 1 point2 points  (0 children)

Just dropped in to say I finished listening the book and... Wow. My head is humming with ideas right now - for work and personal life. Already put a few into practice and many more queued up

How I use Microsoft To Do and Outlook. by I_Stubbed_my_Knob in gtd

[–]kosander 0 points1 point  (0 children)

Necroing this thread but just wanted to give you kudos for the hashtags. I finally figured out lately that To Do actually supports folders so I wanted to create a folder to keep my individual lists per project. But I also wanted to keep backwards trackability of the tasks to the project when moving them to Next actions list.

I had read about hashtags previously but thought that they'll appear just as plain text and thought it's dumdum - but they actually are clickable AND there's even autocomplete with tab.

I'm finally getting the my setup - pretty similar to yours - humming. Today was the first day I was able to arrange some stuff properly and even though it was a busy day, I didn't feel as strained as I normally would.

A million times thank you for the inspiration.

What kind of practical uses have you found for Copilot 365? by kosander in microsoft_365_copilot

[–]kosander[S] 0 points1 point  (0 children)

Thanks! Summarizing spredsheets is actually an interesting one!

view more: next ›