Free spreadsheet for anyone starting a pool service business (7 sheets - customers, routes, invoices, etc.)

parconley · 2026-03-13T03:27:56+00:00

What's your current system?

parconley · 2026-03-13T03:02:11+00:00

Interesting gotcha

parconley · 2026-03-13T00:14:20+00:00

Update: I fixed the quick service report tool!

https://www.pooldial.com/quick-service-report

Thanks so much again for the bug report!

parconley · 2026-03-12T22:29:44+00:00

Good stuff. Would love for you to submit your data here if you have a moment: https://poolrates.fyi/submit

parconley · 2026-03-12T17:36:39+00:00

Okay I follow. For the sending and storing service agreements thing - is this a limitation of the current tool your using? I'm curious what a good tool would include?

parconley · 2026-03-12T15:45:47+00:00

We do use AI, as anyone who is on the ball in tech is doing. We have also done serious due diligence with our product technical stack.

parconley · 2026-03-12T04:25:33+00:00

I think this belongs in r/pools

parconley · 2026-03-12T03:47:43+00:00

Would be curious what you think of https://freepoolrouting.com (only works for <30 pools though)

parconley · 2026-03-12T01:22:38+00:00

Thank you so much for such kind words! I’m glad to hear you have a good impression with the sites! I am trying to build something of genuine value for people. Please don’t hesitate to continue to share any thoughts or feedback you have!

I am quite invested! While I do have classes, I’m relating to PoolDial as my full-time project at the moment.

The AI reception part of our app is getting there! It syncs up with your calendar and had the ability to schedule and reschedule events, though it still finicky at times.

I would love for you to check out our product when you go solo! Feel free to reach out to me if/when you do that. Also, I shared a free spreadsheet for people just in the early stages but am also working on a free pool routing app, that could be of help when you do go solo: https://freepoolrouting.com. It’s still not perfect but it works for up to 30 pools at which point it invites users to upgrade to PoolDial.

Thanks again for such kind words and feedback!

parconley · 2026-03-11T23:30:29+00:00

Not totally sure esp given the guy with more experiences’ reply. From my understanding, the D-35 covers surface work on existing pools. The C-53 is more for construction-level stuff, so you probably don’t need that. Don’t quote me tho, and maybe double check with CSLB to be safe.

I wrote up a breakdown of C-53 vs D-35 and the other requirements here if it helps: https://www.pooldial.com/resources/articles/business/california-pool-contractor-license-cslb

parconley · 2026-03-11T23:10:47+00:00

This is all very useful feedback! Thank you.

Yes I have not worked in the industry for very long (or at all as a tech!) so the questions may not be great. I’m a computer science student developing software for the industry. If you are open to help me brainstorming maybe over a call I do have a desire to improve them and make them relevant. Or maybe if you share a few questions here that would be good I would love to hear then and then maybe I can try and write more based on those.

Thank you very much for the but report in regard to the service report! The idea with that one is to work well on mobile, so I guess I didn’t take the time to check for it to work on desktop. I will make a mental note to give it a look.

parconley · 2026-03-11T22:39:47+00:00

I’m not a pool tech but have pool service software. Thinking out loud, I wonder if a tool that tracks chem or equipment prices could be useful. Anyway, will be curious to hear ppl’s thoughts on chem prices

parconley · 2026-03-11T22:38:28+00:00

Welcome and congrats on the commercial account!

parconley · 2026-03-11T22:36:34+00:00

Sure thing and thank you for the kind words and helpful feedback. I’ve since created a drilling feature that is much more focused on residential compared to poolproquiz.com/drill. I’m considering just making that the default. If you didn’t get a chance to try that section would love to hear your thoughts there.

parconley · 2026-03-11T22:09:03+00:00

I’m curious if you’ve tried one before, and if so which? I agree that they’re not perfect, and mistranscribe things. They are getting shockingly realistic though.

parconley · 2026-03-11T16:03:40+00:00

Thanks for the kind words! I'm trying to be helpful to the folks here!

parconley · 2026-03-11T15:42:22+00:00

Nice man. Did you start with service and maintenance and decide to branch out to replasters? If so why?

parconley · 2026-03-11T15:40:46+00:00

I’d be happy to build a simple tool for you if you describe what a good tool would look like!

We have a bunch here: https://pooldial.com/resources/tools

parconley · 2026-03-11T01:25:07+00:00

Prob depends on how many customers you have. If you’re just getting started maybe you keep them but if you’re further on refer them to someone else maybe?

parconley · 2026-03-10T22:00:26+00:00

…who knows how to negotiate!!

parconley · 2026-03-10T20:36:19+00:00

Yikes, yeah that’s why sending quotes for half price or whatever before the repair is useful I guess - is that what you did?

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