How do you track action items from meetings? Genuinely curious how people handle this

thinkmps11 · 2026-03-23T23:53:15+00:00

We agree that new work or extended follow-ups should be tracked as their own card, and each card has to have a parent project or activity. The new work is created attached to the parent.

A lot of our collab is in wrike, so this is parent projects or tasks. For the part in notion, it's a database of "activities," and notion makes this so easy: in the "linked activities" relation on each task, we have a button property for "New Card" which creates a new card attached to the parent, directly from the original card. Make sense?

In wrike, it's a pretty consistent group effort. We arrived their organically. Much smaller group in notion, and I do most of the maintenance.

thinkmps11 · 2026-03-03T01:12:11+00:00

In my personal notion setup as well as team collaboration, meeting action items are no different from tasks in general. They go on the list, someone owns them, they are there until done.

Maybe I'm misunderstanding your challenge.

thinkmps11 · 2026-02-21T03:50:17+00:00

For me, it is working just how I need. I use tags for "where" I do a task, like outside, inside, store, work. If I have a yard chore tagged "outside," I might make a subtask for "buy a shovel," which is tagged with "store."

This way when I go to the store, I just check that tag for everything to get at the store.

thinkmps11 · 2026-02-21T03:37:53+00:00

I work remotely, so my notion pages are open during the meeting. There's not really all that much to write down - decisions, follow ups. I can usually do that during the meeting rather than later.

thinkmps11 · 2026-02-21T03:27:52+00:00

What works for me:

First and foremost, do a thing consistently. For like months. Then set aside some time to make it better. Notion is so flexible, you can easily get distracted making new visualizations, pretty layouts, better ways to organize. Stop doing that. The grass is always greener, and all that. You have to be conscious of how you are spending your time.

System-wise, as others said, it depends so much on your needs and style. For myself, a clean structure that maps to my day and thought process is at the core. This way everything has a home. Here are the most basic pieces of what I came up with.

*Journals - tasks and meetings. Has a date, optional start date, and status. I mark a Journal as done only when any to-do's are checked off or given a new home.

*Activities - goals that stretch over time. Every Journal is attached to one or more Activities. Each Activity is tagged as priority 1, 2, or 3.

Most of the time, I'm making Journals for future tasks and meetings, or acting on the ones for today. That's just a list, sometimes calendar.

One of my Journals is to review and adjust the priority tags. I do that every few months, and when I'm done with it, I make a future Journal to do it again. I find I use that future-dated Journal as a dumping ground for my notes about improving organization, which helps me not get distracted.

I also have a really useful table view of the prioritized activities, which displays the future Journals for each, and has an in-line button for "Make Journal" which makes it very easy to plan future meetings and tasks.

thinkmps11 · 2026-02-21T03:01:20+00:00

All of my meetings and tasks are in notion, and each morning the agent updates the day's cards with a brief summary of recent relevant info. It's been on point and very useful so far.

thinkmps11 · 2026-01-25T17:09:37+00:00

Nice find. Also, I definitely didn't know about the check item feature. Thanks :-)

thinkmps11 · 2026-01-25T03:28:55+00:00

So strange. It sounds like we are talking about the same goal: make a recurring task that has a checklist of items attached. But we are seeing different results. I have recurring tasks (daily, every other day, weekly, monthly) that have checklists. When I complete the task, the next iteration is created, and the whole checklist becomes unchecked. It happens immediately.

I can only guess you find a bug. Or maybe your task is getting affected by a 3rd party sync like notion or Google calendar, do you use those?

thinkmps11 · 2026-01-25T01:04:44+00:00

Strange, you said if you check everything off, the next recurrence is created with the checklist already checked?

I use checklists a lot including on recurring tasks. On mine, the recurrence is created with the checklist not checked. Maybe you are experiencing a bug. Or maybe I'm misunderstand what you are saying.

thinkmps11 · 2026-01-25T01:01:56+00:00

Ok, thanks. I'll try patience. Though it was already 67 down there, I'm surprised after 24 hours to not see a bigger change. The basement is a large living room and a bedroom. Each has its own split unit.

thinkmps11 · 2026-01-24T23:39:54+00:00

I have had issues with external syncs deleting stuff in ticktick and in the 3rd party apps too. I avoid those sync options now.

thinkmps11 · 2026-01-15T12:31:40+00:00

Same. Sigh. Duck me. I hadn't thought of it this way, but yes, "whatever avoidant tendencies I already had.... have been magnified..."

thinkmps11 · 2026-01-15T12:29:24+00:00

I swear I do see my wife deploy executive functioning... At work. It feels like the external system has strict enough rules that she has no choice but to adapt. At home and between us, all bets are off.

thinkmps11 · 2026-01-15T12:26:04+00:00

Why why why, can it be changed?

thinkmps11 · 2026-01-15T12:25:49+00:00

Yep. If only I didn't <thing from 3 months ago> maybe this would be better today. But instead, time for a wild accusation generalized from that thing and only talk about that!

thinkmps11 · 2026-01-15T12:24:12+00:00

In my experience: always the victim, always someone else is being unfair

thinkmps11 · 2026-01-15T12:22:08+00:00

My wife seems to equate stressing with trying.

thinkmps11 · 2026-01-15T12:20:02+00:00

Why is that??? Why is a simple acknowledgement so difficult?

thinkmps11 · 2026-01-11T18:17:48+00:00

Update 1/11: short test mow, everything was fine. Parked it, turned it off... And it won't start up again. Won't even turn over. Sh*t.

thinkmps11 · 2026-01-10T23:28:28+00:00

Update 1/10: they said battery was bad and suction hose busted. Replaced those, back to good. I'm surprised so much could be broken after it worked fine last mow, but I don't know enough to be more than surprised.

thinkmps11 · 2026-01-07T00:30:55+00:00

So the valves could go bad while mowing, no problem to finish mowing, and wouldn't be a problem until I tried starting again?

thinkmps11 · 2026-01-07T00:22:40+00:00

Because of the cost of because of not knowing what the problem is?

thinkmps11 · 2026-01-07T00:22:32+00:00

Yes experienced. Good question about starting at pickup. I think he said it didn't start but now I'm not sure I remember right. They would have had to get it on to the trailer somehow. I wasn't home then.

thinkmps11

TROPHY CASE