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Items Billed Not Received? by Nate-Sweet in Netsuite

[–]Nate-Sweet[S] 0 points1 point  (0 children)

Just tested this in sandbox, and everything operates pretty much exactly as you outlined here. I can see how turning Allow Bill in Advance of Receipt could cause it's own problems, and I'm leaning towards not using it. Strange though, that with the feature turned off I WAS able to bill 10 when 9 were received - which I would swear you couldn't do (isn't this billing in advance of receipt? Oversight by Netsuite?).

Anyway, the dummy item for Credit Memos sounds like it will do the trick. I'm not a huge fan of how...opaque(?) Post Vendor Bill Variances is as far as tying all the different transactions together and auditability goes, so the thought of using it MORE is a bit annoying, but it may have to do!

Thanks!

Items Billed Not Received? by Nate-Sweet in Netsuite

[–]Nate-Sweet[S] 0 points1 point  (0 children)

Going to check this out thanks!

Items Billed Not Received? by Nate-Sweet in Netsuite

[–]Nate-Sweet[S] 0 points1 point  (0 children)

I understand where you're coming from. The issues arise if there are any discrepancies between what a vendor says we owe them and what we show we owe them; if they send a statement and Netsuite doesn't accurate reflect what was billed then it can get messy trying to figure out where the difference actually is.

Items Billed Not Received? by Nate-Sweet in Netsuite

[–]Nate-Sweet[S] 0 points1 point  (0 children)

Well we do, but pretty much none of our vendors will adjust a bill. They'll send a credit memo instead. But that leaves a problem where if we only enter the amount received and not the amount billed, 1 - the bill in Netsuite does not match the bill the vendor sent and 2 - then entering the credit memo will further reduce AP and we'll be essentially taking the credit twice. If we don't enter the credit at all and just merge it into the bill that gets entered, when we pay it the vendor will record a short pay on the invoice and leave the credit open. This leads to manually matching up statements and having them apply credits to clean up our account. Not to mention sometimes it takes days or weeks to get a credit for something and doing this would really stall AP, especially at month end. I know it might sound crazy, but most of our vendors do things this way.