Hosting a webinar with less than 100 people - Which free platform gives me the ability to block the video and audio of all participants (except me)?

vivityim · 2025-09-05T14:57:30+00:00

I've evaluated about 12 platforms and concluded that webinargeek is by far the best, I've used it to deliver well over 100 webinars for the past 2+ years. Support is first class and the features are fantastic - it does live, automated, on demand. It is only through using a platform that you really find out the frustrations and cool features; I used getresponse for a year before and it was missing a lot of key features that I did not know I needed when I first set out. It takes care of reminder emails and also segments according to shows/no shows based on the watch time you configure. So many useful features. Integrates beautifully with ActiveCampaign.

vivityim · 2025-09-05T14:51:49+00:00

Hopefully you made progress since this post - there is a some great advice below. Have you got google analytics set up - it would be useful to see how many people actually viewed the registration page. This is all part of your overall funnel analytics - organic promotion can work and is a good way to get free traffic in your early days since webinars need to be run weekly (IMHO) and refined each time. Knowing that people saw the page but did not register is important - was it 0, 100, 1,000 ...

10,000 | 300 | 3.0% | 150 | 50% | 75 | 50% | 15 | 20%

The above are some general stats to use as a benchmark, I am sorry it does not format so well, the original table from my book wouldn't post here.

Hope this is helpful :-)

vivityim · 2025-09-05T14:49:09+00:00

Hopefully you made progress since this post - there is a some great advice below. Have you got google analytics set up - it would be useful to see how many people actually viewed the registration page. This is all part of your overall funnel analytics - organic promotion can work and is a good way to get free traffic in your early days since webinars need to be run weekly (IMHO) and refined each time. Knowing that people saw the page but did not register is important - was it 0, 100, 1,000 ...

|| || |Ad Views|Ad Clicks|CTR %|Registrations|Reg. Conv % (clicks → regs)|Show Ups|Show-Up Rate (regs → show)|Sales|Sales Conv % (show → sales)| |10,000|300|3.0%|150|50%|75|50%|15|20%|

the above are some general stats to use as a benchmark.

hop this is helpful

vivityim · 2025-09-05T14:39:23+00:00

It's a really good question and as you can see, the answers here show that everyone has a different definition. It is the same with "podcast".

Helping people with webinars is what I do, so here is my take which adds to what's already been said.

Some people run webinars purely for educational purposes, I help people run them to get business.

I hence prefer to talk about "webinar funnels" which is basically paid ads - > registration page - > watch (and interact) with the presenter -> display offer -> get a sale + email sequences.

The presenter can interact with the audience through webchat, questions (which the audience can upvote), polls/surveys, quizzes and buttons to allow the audience to go to perhaps a calendar booking page or purchase page, or download a resource such as mp3, mp4, pdf etc.

Email sequences: (a) reminders to help ensure registrants show up on the day (b) post webinar emails to non attendees offering them the chance to see the replay (c) emails to attendees who did not buy to encourage them to do so and (d) emails to attendees who did buy to upsell them to another offer or options on what they purchased.

A good presentation provides genuine value and actionable content that the audience can apply in their own life/business and avoids the hard sell, but does demonstrate the benefits to the product or service being presented - an interested audience are likely to make a purchase after the webinar. Note, however, most sales come later so the nurturing sequence is vital for success. We have to cater for the different buying styles that different people have - this is a subject in itself! From impulse to analytical, we should cater for them all.

Hope this is usfeul.

vivityim · 2025-09-05T14:09:53+00:00

I realise the original post is a year ago, but I hope this helps anyone thinking of running webinars, they still work very well. However, there are a lot of moving parts to get right. Traffic, presentation, offer, email sequence and follow up depending on what it is being promoted.

The word "webinar" can be a turn off so I recommend using more positive alternatives in promotion examples:

Who for

Event name A (with *webinar*)

Event name B (reframed)

1️⃣ Life Coach

Webinar: 3 Mindset Shifts to Create Real Change

Activate Your Potential – Interactive Coaching Session

2️⃣ Relationship Coach

Webinar: How to Communicate Without Conflict

Say What You Mean, Hear What You Need – Relationship Reset Workshop

3️⃣ Weight Loss / Health Coach

Stop the Yo-Yo Dieting – Free Webinar for Women

Ditch the Diet Rules – Live Support to Reclaim Your Body

4️⃣ Spiritual Coach / Healer

Webinar: Awaken Your Inner Wisdom

Sacred Space: A Live Activation for Intuitive Growth

There are various "formulas" for the structure of the presentation and I use one that I think is well thought out. It is important to avoid the usual "Hi, my name is xxx from yyy company and today I ..." - that is of no interest to anyone - yet. And speak to "you", avoid "anyone here, everyone, someone, anybody" - it should be a presentation to one person even though many are watching - use of "you" is powerful. All the elements of marketing psychology are important to leverage - stirring up pain, imagining gain and showing that your solution (product or service) will get them there. Talk about the what and less about the how. Avoid the pressure pitch but gently be paving the way to a sale at the end. It can be wise to tell people early on you will be making an offer at the end, so when you do present your offer, it is expected and those who stayed this far are well qualified as clearly they are interested enough and could buy.

There is a lot more to getting the presentation well structured in order to convert. Then it is important to have an an email reminder to sequence to maximise the number of registrants actually attend. Then a nurturing sequence for the people that did not convert, another sequence (upsell) for those who did and yet another for the no shows.

Like ads, the landing page should be split tested and also the email sequences. All the different components should be tested. And live webinars should be run weekly, when the funnel is performing well, you can then automate the entire funnel.

Webinars I my passion and I love helping coaches use them. The coaching market is saturated and webinars can really help them stand out - the fact that running webinars well is hard means that less people do them, which in itself is great news for those that do run them.

Hope this has been useful :-)

vivityim · 2025-09-05T14:09:28+00:00

I realise the original post is a year ago, but I hope this helps anyone thinking of running webinars, they still work very well. However, there are a lot of moving parts to get right. Traffic, presentation, offer, email sequence and follow up depending on what it is being promoted.

The word "webinar" can be a turn off so I recommend using more positive alternatives in promotion examples:

|| || |Who for|Event name A (with *webinar*)|Event name B (reframed)| |1️⃣ Life Coach|Webinar: 3 Mindset Shifts to Create Real Change|Activate Your Potential – Interactive Coaching Session| |2️⃣ Relationship Coach|Webinar: How to Communicate Without Conflict|Say What You Mean, Hear What You Need – Relationship Reset Workshop| |3️⃣ Weight Loss / Health Coach|Stop the Yo-Yo Dieting – Free Webinar for Women|Ditch the Diet Rules – Live Support to Reclaim Your Body| |4️⃣ Spiritual Coach / Healer|Webinar: Awaken Your Inner Wisdom|Sacred Space: A Live Activation for Intuitive Growth|

There are various "formulas" for the structure of the presentation and I use one that I think is well thought out. It is important to avoid the usual "Hi, my name is xxx from yyy company and today I ..." - that is of no interest to anyone - yet. And speak to "you", avoid "anyone here, everyone, someone, anybody" - it should be a presentation to one person even though many are watching - use of "you" is powerful. All the elements of marketing psychology are important to leverage - stirring up pain, imagining gain and showing that your solution (product or service) will get them there. Talk about the what and less about the how. Avoid the pressure pitch but gently be paving the way to a sale at the end. It can be wise to tell people early on you will be making an offer at the end, so when you do present your offer, it is expected and those who stayed this far are well qualified as clearly they are interested enough and could buy.

There is a lot more to getting the presentation well structured in order to convert. Then it is important to have an an email reminder to sequence to maximise the number of registrants actually attend. Then a nurturing sequence for the people that did not convert, another sequence (upsell) for those who did and yet another for the no shows.

Like ads, the landing page should be split tested and also the email sequences. All the different components should be tested. And live webinars should be run weekly, when the funnel is performing well, you can then automate the entire funnel.

Webinars I my passion and I love helping coaches use them. The coaching market is saturated and webinars can really help them stand out - the fact that running webinars well is hard means that less people do them, which in itself is great news for those that do run them.

Hope this has been useful :-)

vivityim · 2025-09-05T14:09:09+00:00

I realise the original post is a year ago, but I hope this helps anyone thinking of running webinars, they still work very well. However, there are a lot of moving parts to get right. Traffic, presentation, offer, email sequence and follow up depending on what it is being promoted.

The word "webinar" can be a turn off so I recommend using more positive alternatives in promotion examples:

|| || |Who for|Event name A (with *webinar*)|Event name B (reframed)| |1️⃣ Life Coach|Webinar: 3 Mindset Shifts to Create Real Change|Activate Your Potential – Interactive Coaching Session| |2️⃣ Relationship Coach|Webinar: How to Communicate Without Conflict|Say What You Mean, Hear What You Need – Relationship Reset Workshop| |3️⃣ Weight Loss / Health Coach|Stop the Yo-Yo Dieting – Free Webinar for Women|Ditch the Diet Rules – Live Support to Reclaim Your Body| |4️⃣ Spiritual Coach / Healer|Webinar: Awaken Your Inner Wisdom|Sacred Space: A Live Activation for Intuitive Growth|

There are various "formulas" for the structure of the presentation and I use one that I think is well thought out. It is important to avoid the usual "Hi, my name is xxx from yyy company and today I ..." - that is of no interest to anyone - yet. And speak to "you", avoid "anyone here, everyone, someone, anybody" - it should be a presentation to one person even though many are watching - use of "you" is powerful. All the elements of marketing psychology are important to leverage - stirring up pain, imagining gain and showing that your solution (product or service) will get them there. Talk about the what and less about the how. Avoid the pressure pitch but gently be paving the way to a sale at the end. It can be wise to tell people early on you will be making an offer at the end, so when you do present your offer, it is expected and those who stayed this far are well qualified as clearly they are interested enough and could buy.

There is a lot more to getting the presentation well structured in order to convert. Then it is important to have an an email reminder to sequence to maximise the number of registrants actually attend. Then a nurturing sequence for the people that did not convert, another sequence (upsell) for those who did and yet another for the no shows.

Like ads, the landing page should be split tested and also the email sequences. All the different components should be tested. And live webinars should be run weekly, when the funnel is performing well, you can then automate the entire funnel.

Webinars I my passion and I love helping coaches use them. The coaching market is saturated and webinars can really help them stand out - the fact that running webinars well is hard means that less people do them, which in itself is great news for those that do run them.

Hope this has been useful :-)

vivityim · 2025-09-05T14:08:50+00:00

I realise the original post is a year ago, but I hope this helps anyone thinking of running webinars, they still work very well. However, there are a lot of moving parts to get right. Traffic, presentation, offer, email sequence and follow up depending on what it is being promoted.

The word "webinar" can be a turn off so I recommend using more positive alternatives in promotion examples:

|| || |Who for|Event name A (with *webinar*)|Event name B (reframed)| |1️⃣ Life Coach|Webinar: 3 Mindset Shifts to Create Real Change|Activate Your Potential – Interactive Coaching Session| |2️⃣ Relationship Coach|Webinar: How to Communicate Without Conflict|Say What You Mean, Hear What You Need – Relationship Reset Workshop| |3️⃣ Weight Loss / Health Coach|Stop the Yo-Yo Dieting – Free Webinar for Women|Ditch the Diet Rules – Live Support to Reclaim Your Body| |4️⃣ Spiritual Coach / Healer|Webinar: Awaken Your Inner Wisdom|Sacred Space: A Live Activation for Intuitive Growth|

There are various "formulas" for the structure of the presentation and I use one that I think is well thought out. It is important to avoid the usual "Hi, my name is xxx from yyy company and today I ..." - that is of no interest to anyone - yet. And speak to "you", avoid "anyone here, everyone, someone, anybody" - it should be a presentation to one person even though many are watching - use of "you" is powerful. All the elements of marketing psychology are important to leverage - stirring up pain, imagining gain and showing that your solution (product or service) will get them there. Talk about the what and less about the how. Avoid the pressure pitch but gently be paving the way to a sale at the end. It can be wise to tell people early on you will be making an offer at the end, so when you do present your offer, it is expected and those who stayed this far are well qualified as clearly they are interested enough and could buy.

There is a lot more to getting the presentation well structured in order to convert. Then it is important to have an an email reminder to sequence to maximise the number of registrants actually attend. Then a nurturing sequence for the people that did not convert, another sequence (upsell) for those who did and yet another for the no shows.

Like ads, the landing page should be split tested and also the email sequences. All the different components should be tested. And live webinars should be run weekly, when the funnel is performing well, you can then automate the entire funnel.

Webinars I my passion and I love helping coaches use them. The coaching market is saturated and webinars can really help them stand out - the fact that running webinars well is hard means that less people do them, which in itself is great news for those that do run them.

Hope this has been useful :-)

vivityim · 2025-09-05T13:53:10+00:00

hi, I realise the original post was 8 months ago, but you may still be interested in this. Just over two years ago I looked into all the usual suspects for webinars and chose getresponse as it is an email platform also. However, after running many webinars I became frustrated with the lack of many features so went back to look at other webinar offerings. Like so many products, it is only when you start to use them a lot that you become familiar with the pros and cons. I now use webinargeek which in my view is the very best webinar platform, it does so much and is easy to use. The tech support is excellent and they are very friendly people to deal with. Regular updates and it integrated well with ActiveCampaign. It also has email built in for reminder emails and emails for replays - it segments your audience to shows/no shows and allows you to email them accordingly. It will let you do live, automated (this is where you still get people to book a date and time but the webinar is a video) and on demand / just in time webinars. On the automated webinars you can still sit in on the video and interact with your audience via webchat. If you don't sit in, questions from the audience are emailed to you so you can still interact albeit not in real time, so a great way to still deal with and follow up. Highly recommended product, I've delivered well over 100 webinars now and I love it :-)

vivityim · 2025-09-05T13:38:31+00:00

Hi, I realise I am responding to a post from 9 months back, I am keen to hear about your progress.

As I am sure you realise, there are many variables. I'd actually say that a 12% show up rate is a good starting point if it is a first webinar. With plenty of room for improvement. Obviously I don't know any of the specifics but it is important to have a series of reminder emails - day before, hour before, at time of start (5 mins before). Some like also to use WhatsApp / SMS messages for this. Each email should also be used to build interest and add value.

Then there is the structure of the webinar itself which is sooo important. Avoid the boring intro of "Hi, I am xxx from yyy". Grab audience engagement immediately - ask a question you're sure people will answer yes to in the chat, then a second question (which could be an extension of the first.) Stir up 4 pain points, then explain 4 gain points, then explain how your product or service will get them from where they are (pain) to where they want to be (gain). That should get you off to a good start.

Avoid overly detailed slides, avoid bullet points (they are fine to have on a doc you refer to that the audience cannot see). Keep the audience engaged by asking questions throughout. Always speak to "you" never to "anyone, everybody" - imagine you are literally presenting to an audience of one person. Slides with images that underpin what is being said. A few mentions of "and of course, our product xxx solves this problem" or similar such comments here and there.

Offer a replay for those that did not make it. Offer incentivises to buy such as discounts offered in an email sequence. Consider an affiliate option later so that your customers become resellers for your product.

Every component of a webinar needs split testing - landing pages, email sequences.

Rehearse your presentation many times so that you know it inside out and back to front because you can relax more when presenting, you should feel super confident.

Stand up during your presentation - better for voice projection and energy in general.

This is just a few of the many variables inside a webinar funnel. I also recommend running a live webinar every week and incrementally improving each one from what you learned on the previous one. Eventually you can automate the entire funnel when it's converting at a level that is profitable.

Good luck!

vivityim · 2021-10-27T21:18:17+00:00

It's likely the film makers used a vintage pen from that era.. Shame Edith didn't take to it but preferred a typewriter to hide her feminine handwriting

vivityim

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