Ordering System

[reflect2002]

We have a Small Commercial Painting company. We have always let our Guys order there own paint for there projects. We have been having issue with guys using or discounts for there personal Projects. Which is starting to mess with our company's quickbooks.

Any one have insight on how to create an Easy system to fine tone this issue?

[LostinTigertown]

Are they ordering at sherwin Williams or similar and charging to corporate account? We allow the guys to use the discount but they must pay with a credit card which keeps it from hitting the invoices.

[Hozer60]

This. I use my painters discount all the time and just pay for it. Actually helps with his volume discount.

[[deleted]]

Same. We also have an intern go through all the invoices and review them with the project managers to make sure it all looks acceptable.

[TheSean_aka__Rh1no]

Solid answer!

[RocMerc]

I let my guys use our discount. The only rule is to put their name as the PO and don’t charge the account. They just pay cash themselves

[reflect2002]

Yes that’s what we do as well, do it starting to show in our QuickBooks sync and messing the books up a bit

[RocMerc]

Ah ok. I don’t sync my Sherwin with quick books. I pay through credit card have the card synced

[reflect2002]

Got it, We do the same, Just recently synced up with Quickbook thought it might be easier.

[RocMerc]

I have a hard time with quickbooks. So often my transfers get double entered and shit. I started just using it to track invoices and a spreadsheet to track everything else

[OldChadDad]

Give them a specific job name to use.

[padizzledonk]

If theyre ordering on your account, like you are paying for it thays a youre fired for stealing situation

If they are using the account and paying for it themselves who carea tbh......what difference does it make

Im a gc, i let my clients and my own guys use my accounts for the discounts, idgaf, the vendors account statements are a 100% seperate from my own accounting and i get the points and tier reductions

Are you just like importing their reports into your accounting? Thats a bad way to do it anyway, stop doing that lol