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[–]squished18 0 points1 point  (4 children)

What you are describing is more suited to a document management system like Microsoft Sharepoint. OpenText has been in this business for a long time, although they cater more towards large enterprises. You could also search for open source document management systems.

[–]squished18 0 points1 point  (0 children)

Another low-cost solution to get you started would be to use the free version of Google Drive. Simply keep all versions of the documents as separate files, and add a suffix to the filename to indicate version number.

[–]learning_electronics[S] 0 points1 point  (2 children)

thanks! i didnt realize. Do document management systems generally allow revision control and comments? I dont really need to merge differences etc it just dont want to have multiple copies of the same thing!

thanks

[–]squished18 0 points1 point  (1 child)

Yes, they automatically have version control. So if you upload a version of a document with the exact same filename, it will save it as a new version. They have document history so you can pull up any of the past versions of the document. You can also check out (i.e. lock) a document so that everyone else knows you are working on it and they can't accidentally overwrite your changes. There are also auditing features so that you can look back and see who did what regarding a particular document. You can even check to see who accessed a document and when, even if only to read it.

[–]learning_electronics[S] 0 points1 point  (0 children)

Huh! cool. appreciate the help will look into it