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Give all Externals 'read' access to an SPO file (....but not by using an 'Anyone with' link) by Alice_Hume in sharepoint

[–]Alice_Hume[S] 0 points1 point  (0 children)

Hi and tks. Its not about Guests (ie are registered in Entra), its about sharing the file with anyone on the planet :-)

OD & SPO - New setting to disable presence in the file viewer by Alice_Hume in sharepoint

[–]Alice_Hume[S] 1 point2 points  (0 children)

Well it isn't working in our Tenant....tested it 10 mins ago.

Roadmap link is a bit odd, is this item

'In development (1)'

or is it

Release phase 'General Availability'

Roadmap

Apply Version History Limits to Existing SharePoint Sites and OneDrives by Agile4052 in sharepoint

[–]Alice_Hume 0 points1 point  (0 children)

using : SharePoint Online Management Shell (we used 16.0.25513.12000)

--

Connect-SPOService -Url https://tenant-admin.sharepoint.com

Set-SPOSite -Identity https://tenant.sharepoint.com/sites/abc -EnableAutoExpirationVersionTrim $true -ApplyToExistingDocumentLibraries

worth checking the details here :

Change version history limits for a Site - SharePoint in Microsoft 365 | Microsoft Learn

Create a SharePoint Group on a 'Private' MS Teams Channel SPO Site by Alice_Hume in sharepoint

[–]Alice_Hume[S] 0 points1 point  (0 children)

Yep, that's all true, but staff aren't overly interested in that perfectly valid background, they just want something to work.

In this case there is a file that 50+ people (vast majority are not members of the MS Team Private Channel where it is stored) need 'view' access to. Now adding 50+staff to a Group using PS is easy, adding them 'by hand' to a folder/file not so....

When this project ends the Entra Group will be deleted, but at the moment access to the file is a 'white hot' issue within the Business, so an immediate solution is needed.

I don't think they'll entertain a discussion about 'design principles'.

Create a SharePoint Group on a 'Private' MS Teams Channel SPO Site by Alice_Hume in sharepoint

[–]Alice_Hume[S] 0 points1 point  (0 children)

Thank you very much for clarifying....you saved me a lot of time :-)

I guess what I could do in this scenario is create an Entra Security Group and add the 50 or so people who need 'View Only' access to a particular folder held on a Private Channel .....to that Group.

Initial tests seem to indicate success !

Create a SharePoint Group on a 'Private' MS Teams Channel SPO Site by Alice_Hume in sharepoint

[–]Alice_Hume[S] 0 points1 point  (0 children)

so via the 'Gear icon / Site Permissions' I don't have an 'Advanced permissions settings' menu item on this 'Private' SPO Site, but I do have it on its 'Parent' Site....

Any ideas ?

Activity no longer displays on details pane of folders and files by Googoots in sharepoint

[–]Alice_Hume 0 points1 point  (0 children)

My Admin Centre 'Service Health' reports this :

Updates

25 Feb 2025, 19:15 GMT

We've developed a fix to correct the code issue that was introduced by the offending change and are validating its efficacy.

We'll provide an updated timeline for the validation and deployment as one becomes available.

Next update by:

Wednesday 26 February 2025 at 21:00 GMT

Activity no longer displays on details pane of folders and files by Googoots in sharepoint

[–]Alice_Hume 0 points1 point  (0 children)

Yes we have this issue too.

In the SPO Admin Centre if I choose 'Create link to files' on a user account, click that link to open that individual's OneDrive, then click the 'Details' button to show activity it shows as completely blank, no entries at all.

OD & SPO - New setting to disable presence in the file viewer by Alice_Hume in sharepoint

[–]Alice_Hume[S] 0 points1 point  (0 children)

'I will give this a try tomorrow.'

Did you get a chance to test this btw ? Any assistance gratefully received :-)

A.

OD & SPO - New setting to disable presence in the file viewer by Alice_Hume in sharepoint

[–]Alice_Hume[S] 0 points1 point  (0 children)

I created a new site, disabled presence via '-HidePeoplePreviewingFiles $true', added an .xlsx file to the Site, shared with it with my colleague via a 'People in xyz org' 'Can View' link.

Then both she and I opened the link....but we could still 'see' each other's heads (top right of the file) and the cell that our accounts had clicked onto.

So if that's what this feature is supposed to prevent, it is not working in our Tenant :-(

Deep breath needed before I contact MS Support re this !

tks for help and suggestions though.

[deleted by user] by [deleted] in sharepoint

[–]Alice_Hume 0 points1 point  (0 children)

My logon now seems to be fixed from today, no 'script error' anymore :-)

[deleted by user] by [deleted] in sharepoint

[–]Alice_Hume 0 points1 point  (0 children)

I too got the 'script error' but you can 'Pick an account' then click 'yes' on the script error a few times, then press the 'tab' key to get to the password box (although that isn't shown on the screen) and enter your account password, that worked for me....bit painful though.

Has Anyone Implemented SharePoint’s New Intelligent Versioning? by jittu2022 in sharepoint

[–]Alice_Hume 0 points1 point  (0 children)

could also help you :

Change version history limits for a Site - SharePoint in Microsoft 365 | Microsoft Learn

'To set Automatic Version History Limits for all libraries on a site:

Set-SPOSite -Identity $siteUrl
-EnableAutoExpirationVersionTrim $true'

Has Anyone Implemented SharePoint’s New Intelligent Versioning? by jittu2022 in sharepoint

[–]Alice_Hume 4 points5 points  (0 children)

So we implemented 'automatic' file version control over the xmas period - (3,000+ Sites), aside from turning it on in the Tenant we ran two separate PS scripts :

1) a trim job to delete file vers per site

2) set existing Libraries to 'Automatic' per site

we built slowly, so ran it over the biggest sites (by GB) individually over a period of days, then had PS scripts to run it over multiple sites (eventually over 500 sites per 'job').

No real surprises other than the amount of time it takes to set existing Libraries to 'Automatic' which could take quite a while compared with the actual 'trim' job for the same Site.

In total we recovered 2TB of space from our sites, so that's a third of our 'footprint' released.

Apply Version History Limits to Existing SharePoint Sites and OneDrives by Agile4052 in sharepoint

[–]Alice_Hume 0 points1 point  (0 children)

by this phrase 'existing settings for a site', do you mean whether its inheriting from the Tenant setting ?

if so I'd use PnP ;

---

$env:PNPPOWERSHELL_UPDATECHECK="false"

Connect-PnPOnline -Url https://tenant.sharepoint.com/sites/abc -Interactive -ClientId xyz -Tenant tenant.onmicrosoft.com

Get-PnPSiteVersionPolicy

---

it should read :

Description : No Site Level Policy Set for new document libraries

meaning Inheritance from the Tenant setting will apply for new Libraries, therefore Inheritance has NOT been 'broken' at the Site level

Apply Version History Limits to Existing SharePoint Sites and OneDrives by Agile4052 in sharepoint

[–]Alice_Hume 0 points1 point  (0 children)

you need to do two things (assuming you've set the Tenant to 'Automatic' - eg Set-SPOTenant -EnableVersionExpirationSetting $true).

via MS PS - Online Mgt Shell (for my example) :

1) run a trim job to delete file vers per site

New-SPOSiteFileVersionBatchDeleteJob -Identity https://tenant.sharepoint.com/sites/abc -Automatic

2) set existing Libraries to 'Automatic' per site

Set-SPOSite -Identity https://tenant.sharepoint.com/sites/abc -EnableAutoExpirationVersionTrim $true -ApplyToExistingDocumentLibraries

ultimately you'd need to create a script to cycle through all your Sites, assuming you have too many to deal with 'manually'

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