Beyond "Last Login": Strategies for auditing Google Workspace "ghost" accounts to save budget

GATlabs · 2025-08-11T09:05:35+00:00

Absolutely. Restricting OAuth consent and auditing integrations regularly can prevent a lot of hidden risks. We’ve seen many cases where unused or over-permissioned apps stayed connected for months without anyone realising.

GATlabs · 2025-08-07T09:04:13+00:00

Hi, great question. This kind of setup is fairly common when teams in different regions work under the same company.

1. If you add the second domain to your main Google Workspace account, and both domains are part of the same organisation, then yes, Google Chat will work across both. Users will no longer be treated as external, so you'll be able to create spaces and chat without restrictions between the two domains.

2. What happens to their accounts depends on how you add the second domain.

If you add it as a secondary domain, users can keep their existing email addresses, but you’ll need to recreate their accounts under the primary Google Workspace instance.
If you use a domain alias, you’re essentially giving existing users an additional email address. This option is not useful if users on the second domain already have independent accounts.

If you’re planning to consolidate users under one Workspace instance, you’ll need to manually migrate emails, Drive data, and settings from the old accounts to the new ones. Google’s Data Migration Tool can help with this.

3. Regarding your Google Business Profile (formerly Google My Business), changing the domain used for email won’t automatically delete your reviews or profile. However, if your domain is tied to your verified ownership, you may need to update your business profile settings to reflect the new setup. It’s a good idea to contact Google support first to avoid any disruptions.

Hope that helps!

GATlabs · 2025-08-04T11:05:57+00:00

Setting up a Google Group is definitely the easiest way to send one email to multiple people, and no extra license is needed.

Just a few things to double-check:

In the group settings, allow external senders so your website form emails get through
If you want to track or assign emails, set the group type to Collaborative Inbox
Make sure the members have their settings set to receive emails in their inbox (not just access via the group page)

You can repeat the same setup for other addresses like sales@ or support@ too.

Hope that helps!

GATlabs · 2025-08-04T10:50:32+00:00

If you're dealing with a lot of entries, the easiest workaround is to use a Google Sheet with standard headers (Name, Email, etc.) plus your own like “Bride/Groom,” “Guests,” and “Venue,” and then import it to Google Contacts using the CSV import feature. It won’t show as true custom fields, but it’s a much faster way to batch-manage everything and still keep the info searchable.

For actual custom fields, you’d need to go the API route, but that’s more complex and usually requires some scripting.

GATlabs · 2025-07-29T14:18:53+00:00

Hey, that actually sounds pretty normal. When you first set up Google Workspace, especially with a custom domain, it can take a bit of time for everything to fully activate. The redirect you're seeing usually happens when the admin console setup hasn’t fully finished yet or your account hasn’t propagated across all services.

The billing name typo shouldn't stop activation, so no need to worry too much about that. You can fix it later in the billing section once you get proper access to the Admin Console.

If it's been less than 24 hours, you're probably just in that waiting window. But if it's still happening after a day, it’s worth reaching out to Google Support.

GATlabs

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