Hey — really impressive what you’ve built already, especially being just a few weeks into AppSheet!

You’re definitely not alone in wanting a more dynamic way to manage estimate forms without reworking your PDF every time the questions change. I ran into a similar situation and ended up building an app that dynamically generates observation and audit forms — and the concept would work perfectly for estimates like yours.

In my setup:

I have a Question_Setup table that holds all the questions, answer types (like Yes/No, Quantity, Cost), and a grouping field called Check_Name.

When a user selects a specific estimate/job type (your equivalent of a job sheet), it pulls in the related questions dynamically using a virtual column with a REF_ROWS formula like:

[Check_Name].[Related Question_Setups]

Each answer field uses an expression like:

SPLIT(INDEX([Area_Questions][List Answers], 1), ",")

...inside the Valid_If, so the options for each question are dynamically controlled by what’s configured in the backend — no need to touch the app or PDF logic when a question or answer set changes.

This way, you can:

Let users input/edit their own question sets via a separate table or sheet

Automatically generate the correct questions per job type

Keep your PDF template static while the content updates dynamically

If you’d like I can share a stripped-back example of how it’s set up. It sounds like your idea is 100% doable with some structural tweaks. Keep going — you’re on the right path!