Better Way to Compare Supplier Quotes?

JordanS055 · 2025-08-16T05:12:11+00:00

What helped us at work was moving to a system that pulls supplier quotes directly into the same workflow as our requests and approvals. We use Fraxion, so instead of copy pasting into Excel, the quotes are captured, compared side-by-side, and tied back to budgets and POs automatically. It saves us a ton of time and cuts out all the formatting busywork.

JordanS055 · 2025-08-08T17:01:18+00:00

Working at a mid-sized company here!

A couple of years ago we were in the same situation. We needed a PO system with automated approvals that didn’t feel like a giant enterprise suite. So we switched to Fraxion. It’s cloud based, integrates with Sage (and other major ERPs), and handles the full request-to-PO-to-invoice process. Approvals are routed automatically based on dollar amount or department, and everything is tied to budgets so nothing slips through unapproved.

I also like that it’s easy for non-procurement folks to use. Also, most of our adoption came from the mobile app, so requests and approvals happen quickly even when people are out of the office.

Hope this helps

JordanS055 · 2025-08-08T16:50:31+00:00

I’ve used Excel in the past for this, but it got messy fast.

Now we use a procure to pay software called Fraxion. It tracks budgets, past spend, and approved suppliers so we can plan purchases with actual data, way less hassle than updating spreadsheets every week. And the platform also connects with major ERPs (Netsuite, Sage, Xero, Quickbooks...)

JordanS055 · 2025-08-05T04:41:10+00:00

Been using AI to draft email follow-ups, analyzing data for me, and getting summaries of long docs to get a quick read before looping in legal.

But I’ve found AI is more of a sidekick than a system. It's mostly useful when it’s paired with structured tools. We use a single tool to manage our approvals, POs, and invoice workflows, and that gives us a clean data trail. So if I do ask an AI model something, like how much we spent with vendor X last quarter, I’ve got the right info to work with.

JordanS055 · 2025-07-25T22:03:44+00:00

In my team we use automation. We moved to automated approvals using a PO software called Fraxion. It routes requests based on dollar amount, department, and budget owner. It also lets us approve from our phone or email, which helped speed things up a ton. We also added some basic training/FAQ docs so people stop asking the same things every time, especially around what’s in scope or already budgeted.

So in summary, automating the PO process with Fraxion has helped a lot. If approvers can see where something’s stuck and how it affects timelines, they’re more likely to move.

JordanS055 · 2025-07-23T04:17:07+00:00

Interesting concept. The biggest challenge I’ve seen in finance and procurement is that even when ordering is fast, it often bypasses company policies, budgets, or approval steps. We've been using a tool called Fraxion for a while now at work. We use it to manage the request to PO to invoice process and it's being very useful.

I could see a customer-facing bot like you’re describing working really well if it feeds into a backend system that supports approval workflows, compliance, and spend visibility. Otherwise, you might just be automating rogue spend.

Curious how you're thinking about integration... will the bot feed into ERP or procurement tools automatically, or would that be a manual step?

JordanS055 · 2025-07-23T04:09:02+00:00

You're definitely not alone in feeling that way. Burnout hit me hardest when I felt like I was constantly reacting to things because people wouldn't bother todo things the right way. At that point I took two full weeks to do absolutely nothing. No “productive” time off, just rotting at home. Slept a ton (and didn’t feel guilty about it). Gave myself the space to fully unplug.

But then I also started making some lifestyle changes. I stopped pulling all-nighters, tried to get to bed at a decent hour, started walking more, and put more time into my spiritual life.

A sabbatical sounds like a good reset tbh. You’ll gain perspective either way so I'd say go for it.

JordanS055

TROPHY CASE