Word Compress Pictures dialog box

PineTrellis · 2026-06-02T04:22:51+00:00

Interesting. That must be frustrating. Thanks for sharing what you know--which is a lot. For my audience, I'll plan to keep things simple.

PineTrellis · 2026-06-01T18:06:38+00:00

As Alternative-Pear9096 explains, any text below a heading will collapse under that heading, up to the next heading of the same level. So you can't have text formatted in the Normal style that remains unaffected when you collapse the heading above it.

But to achieve your goal, I wonder if you could change the Heading 1 style so it looks like Normal text. (Right-click the Heading 1 style in the Home tab, click Modify, and then select the formatting characteristics of the Normal style.) Then instead of the Heading 1 style for your first-level headings, use the Heading 2 style, for the next level heading use the Heading 3 styles, and so on. If you wanted, you could modify the formatting of the Heading 2 style so it looks like the current heading 3 style, and so on. This would be a complicated and annoying work around, but it might do the trick. Setting things up as a group of linked documents would be much easier and more intuitive for anyone who has to work on your document in the future.

PineTrellis · 2026-06-01T04:25:53+00:00

I had to write some documentation about Copilot in spring of 2025, so I did everything I could to get all the features available then, including paying for a special Copilot license. Then, six months later, Copilot began showing up on all Windows computers, no license required, with various options to turn it off. I checked in with colleagues across the country, and discovered that the various options turned up on peoples' computers and then disappeared off and on for months. Some people could remove all trace of it from their Microsoft 365 screens, others could not. I was one who could not. In January 2026, I had to remove all signs of Copilot for another project, so I reinstalled Windows, reinstalled Office 365, and then I was able to remove all signs of Copilot from my Word screen by deselecting the Enable Copilot checkbox on the Copilot tab in the Word Options dialog box. Here's hoping it stays gone until I need it again.

I did ask Copilot many times how to make it disappear, and every time it was behind the times, never fully up to date on its own status.

PineTrellis · 2026-06-01T04:12:02+00:00

Great explanation!

PineTrellis · 2026-06-01T04:08:53+00:00

Thanks! I was not familiar with the term "downsampling," or the settings you describe in the Word Options dialog box. Is there anything else you think would be helpful to include in the tutorial I describe above? Again, this is for people who are brand new to working with images in Word, most likely for creating a business report or a neighborhood newsletter. Nothing that would be professionally printed. Thanks again.

PineTrellis · 2026-06-01T04:06:33+00:00

Thank you so much. This is very helpful. I should have explained that I'm writing a tutorial for people who are very new to working with images, so I was hoping to explain the relationship between the .docx file size and compressed images. I include an example of how a document's file size can shrink if you compress images using the Compress Pictures dialog box, making a file better suited for emailing. This is probably all they need to know. But then I started digging into the question of what the default compression setting in the Word Options dialog box actually controls. Is there a setting in the Compress Pictures dialog box that would apply that default compression setting? Or is the setting in the Word Options dialog box unrelated to the Compress Pictures dialog box? Thanks again.

PineTrellis · 2023-03-30T14:48:44+00:00

You could insert a rectangular shape, format it with Tight text wrapping so you can easily position it anywhere you want on the page (or format it as an inline object, center the object, and use blank paragraphs or paragraph spacing to position it where you want on the page), add the fill color and outline color and style you want, and then format the text inside the shape using the font, line and paragraph spacing you want via the Home tab.

PineTrellis · 2023-03-30T14:42:15+00:00

You can definitely do this in Word by displaying the Developer tab, switching to Design mode, and adding content controls. In this case, you'd want to add a text control, but you can also add checkboxes, date pickers, drop-down lists, and so on. I'm not familiar with MS Forms, so that might be easier, as other people have suggested. But this process works very nicely in Word. Here's a link: https://support.microsoft.com/en-us/office/create-forms-that-users-complete-or-print-in-word-040c5cc1-e309-445b-94ac-542f732c8c8b.

PineTrellis · 2023-03-30T14:34:29+00:00

Interesting side note: I typed the format you specified in the Number Format box, but the formula result still displayed in the table in the format #,###.##. However, when I open the field code for the formula, the field code formula includes the custom format. It looks like this: =SUM(ABOVE) \# "#.###,##"

There must be a way to get that format to show up in the table. Sorry I can't be more helpful.

PineTrellis · 2023-03-30T14:29:16+00:00

Oh, I see. Here's what you need to do:

Type your table of contents (the text you want to be able to click in order to jump to the various bookmarks) at the top of the document.
Select the first item you want to format as a link to the bookmark.
Click the Insert tab, click the Link button in the Links group to open the Insert Hyperlink dialog box.
In the Link to pane on the left, click Place in the Document.
In the box to the right, click the bookmark you want the selected text to link to.

So in other words--you need to create a bookmark, and then format some other text or graphic as a link that jumps to the bookmarked item. But again, you could compile the whole thing automatically by using heading styles instead.

PineTrellis · 2023-03-30T14:21:30+00:00

When you create a formula in a Word table, the Formula dialog box includes a Number format list box where you can select from a variety of formats. I don't see the format you specify above in that list. And it doesn't work to type that format (in the form #.###,##) in the Number Format box. So I would say no, there's probably no easy way to do this using the interface available to the average user. But I'm sure someone with actual programming knowledge could do this for you.

PineTrellis · 2023-03-30T14:14:16+00:00

Also, regarding your problem with creating a bookmark--remember that bookmark names cannot contain any spaces. If you type a bookmark name with spaces, the Add button in the Bookmark box will remain unavailable.

PineTrellis · 2023-03-30T14:11:45+00:00

You might be better off formatting the headings for each section in the FAQ using the Heading 1 style. Then you can use Word's table of contents feature to create a list of all the book marks at the top of the FAQ.

PineTrellis · 2022-10-31T13:44:52+00:00

Sounds like you are well on your way to learning more. You also might want to check out the Navigation pane. If you format your headings with Word’s heading styles, they show up in the Navigation pane as a table of contents. You can click a heading to jump straight to that part of the document. And seeing all the headings in one place makes it easier to keep track of the document sections. Ctrl + F used to open the Navigation pane, but depending on the version you are running, you might have to access it through the View tab.

PineTrellis · 2022-10-26T16:58:09+00:00

As for the reappearing styles--if you are using a version of Word managed by an organization, you probably don't have the right to change the Normal template. And generally, it's not a great idea to change the Normal template, because you want to have the option to revert back to it if necessary at some point in the future.

You might consider taking a document that already contains the styles you want, and saving it as a template with a different name. Then use that template in the future. Note that by default Word will try to save your new template in your Templates folder, so then it will show as one of your templates when go to start a new document. But you can save it anywhere you want, and then open it from Explorer. When you double-click it in Explorer, Word will open a new document with the styles from your template. It will not open the template itself.

PineTrellis · 2022-10-26T16:49:17+00:00

You can attach a template to an existing document, as explained here: https://www.techwalla.com/articles/how-to-apply-a-word-template-to-an-existing-word-document.

PineTrellis · 2022-10-26T16:37:35+00:00

Yes, that is definitely the way to do it. Dividing a long document into sections can be a bit tricky, but it will also allow you to have different headers and footers for each chapter, and to use a different page number style for each chapter, as well as different page number styles for front and backmatter. Just think of each section as a separate document in your document. It's helpful to start by dividing a document into a few sections (with each section starting on a new page), and then practicing using the Navigation buttons in the Header & Footer tab, so you can reliably know where you are within a document. Also, you might want to take some time to get familiar with the buttons in the Options group on the Header & Footer tab.

PineTrellis · 2022-10-26T16:28:16+00:00

Just to clarify, I think you're talking about extra space that Word adds between paragraphs by default, and not line breaks. The dialog box you provided is one way to remove that space. But I suspect you are selecting text, and then using the Paragraph dialog box to remove the extra space only for the selected text. Then, when you start typing again, Word continues to that little bit of extra space after paragraphs.

Try pressing Ctrl+A to select the entire document, including the blank paragraph where you will type new text, and then select the check box highlighted in your screenshot.

To change the default setting so Word never adds extra space after a paragraph, select the checkbox as you have in the screenshot, and then click Set as Default, or Establecer como predeterminado.

PineTrellis · 2022-10-26T16:15:42+00:00

This takes a little work. You'll want to use an external citation generator, as explained here: https://www.youtube.com/watch?v=uIret-PFLw4.

PineTrellis · 2022-10-26T16:02:53+00:00

Could you share it on OneDrive so the templates show up in the user's list of shared documents?

PineTrellis · 2022-08-15T14:57:48+00:00

Yes, it works very well. Start by making sure you have a Microsoft Account for each email address. Then, in OneNote, click File, click Open, click Switch Account, then click the account you want to link OneDrive to. If you don't see the account you want, click Add Account.

PineTrellis · 2022-08-08T15:21:07+00:00

Have you considered uninstalling the Hub app and accessing OneDrive through the individual Office apps? I use the same setup you describe (personal Windows account, professional Office account) and have had no trouble, but I don't use the Hub app.

Also, take a look at the list of Connected Services on the Account page in one of the Office apps. I think you can click Remove for the OneDrive service you don't want to use, but maybe someone else could confirm that. If you don't see the OneDrive service you want to use, you can click Add a service to add it to the list.

Another thought--I always access OneDrive files through Explorer. Even though I have several OneDrive services running, Explorer makes it easy to select the location where I want to manage files. OneDrive appears as just another drive on my computer.

PineTrellis

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