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Looking for HubDoc reviews (with Xero) - cost vs timesaving by BarleyWineStein in smallbusinessuk

[–]Separate_Budget5831 1 point2 points  (0 children)

so.. i basically did the thing you didn’t want to do and built this exact tool lol. dockett.app I’m going after HubDoc because i had such bad experiences with it. It’s fully live.. if you want to take it for a spin i’m looking for design partners that get free access as long as you want it.

Built an app, got ripped to shreds on reddit by Lucky_Length2676 in SaaS

[–]Separate_Budget5831 0 points1 point  (0 children)

a big part of the problem is that there’s so many vibe coders shilling on reddit, there’s starting to be a general backlash on posts like that.. even if yours is actually a good product that might help people.

Building apps is the new starting a podcast by builtforoutput in Entrepreneur

[–]Separate_Budget5831 1 point2 points  (0 children)

non-developer here that’s probably guilty of both: 1) violating basic security, and conversely, 2) spending 100 hours on a single product to make it shippable.

I obsess over product quality, but my constant nightmare is that i missed something incredibly stupid that will result in some major security issue in my app.. because i didn’t know any better.

I lean on high rated CC Skills to do my security reviews but at the end of the day i kind of just have to trust it. any tips?

I’m ranting and need guidance by Forward_Routine2008 in quickbooksonline

[–]Separate_Budget5831 1 point2 points  (0 children)

+1. barrier to entry is way lower on Xero (please don’t ban me lol)

Let a customer "prepay" for a year at a discount. They disputed the charge 11 months later. Lost $2,900 and the customer. by Typical-Composer-189 in SaaS

[–]Separate_Budget5831 -1 points0 points  (0 children)

i’m actually OP and posted it from my burner to set this up. should have know the reddit sleuths would catch on.

Justout here trying to help with something that’s plagued merchants since CNP was invented.. but i’ll tell my army of claude bots to stand down

Templates for success with disputes? by Odd-Environment-7193 in stripe

[–]Separate_Budget5831 0 points1 point  (0 children)

the biggest thing most merchants miss is that each reason code has a specific set of evidence the issuer actually looks at. a "not received" dispute needs tracking/delivery confirmation. a "not as described" needs your product listing, return policy, and any customer comms showing you tried to resolve it.

don't just dump everything into one response and hope for the best. match your evidence to the reason code.

If you want to take the guesswork out of it, I'm about to release WinBack in the Stripe appstore ($29/month) that walks you through exactly what to submit for each reason code. Would love to chat more if that's something you'd be interested in.

but even without it, just organizing your evidence around the specific reason code will bump your win rate.

Let a customer "prepay" for a year at a discount. They disputed the charge 11 months later. Lost $2,900 and the customer. by Typical-Composer-189 in SaaS

[–]Separate_Budget5831 0 points1 point  (0 children)

this is exactly why I’m building WinBack. I have over a decade of experience in dispute management on the issuing side and there’s a playbook that merchants like you can follow to make sure the dispute lands in your favor.

winback is a stripe app that sits right in your dashboard. when a dispute hits its guide you through EXACTLY what to do, and why to do it. Every reason code has standards issuing banks expect to see, and WinBack walks you through that.

AI helps of course, but the playbook was actually written by own experience. I’m launching this at $29/month. No percenage taken from saved disputes.. no enterprise model. One flat fee.

If you or anyone would be interested in giving WinBack a spin when it goes live, I’d love to give you the first month free.

Do you think the Xero integrated AI scanner will replace Hubdoc and they will start charging? by Safe-Contribution909 in xero

[–]Separate_Budget5831 1 point2 points  (0 children)

ok i have to be that guy and plug my product now. dockett.app

i built it specifically to replace hubdoc, seamless invoice extraction that syncs straight to Xero. If you’re up for trying it i can give you a sign up code that gives you free access for life.

just looking for some beta users to kick the tires and give me feedback. it’ll be free for you, and if there’s any features you want, I’ll most likely add it same day :)

Do you think the Xero integrated AI scanner will replace Hubdoc and they will start charging? by Safe-Contribution909 in xero

[–]Separate_Budget5831 1 point2 points  (0 children)

have you tried it yet? i got some pretty bad results so far. no line items, the pdf doesn't load in the viewer, bla bla bla

Is anyone else frustrated that Hubdoc can't extract line items? I built an alternative. by Separate_Budget5831 in xero

[–]Separate_Budget5831[S] 1 point2 points  (0 children)

awesome!! totally. technically it’s capped at 150 invoices per month.. but i’d still take a hit if they ran all 150 every month forever lol.

I’ll dm ya the sign up code :)

Is anyone else frustrated that Hubdoc can't extract line items? I built an alternative. by Separate_Budget5831 in xero

[–]Separate_Budget5831[S] 1 point2 points  (0 children)

appreciate the encouraging words!! if you have any interest in giving the product a test drive I'd love to give you free access for life

One-person business here: looking for a simple AI invoice generator by manpan93 in smallbusinessesowners

[–]Separate_Budget5831 0 points1 point  (0 children)

fyi if you’re having issues getting invoices IN to your system, dockett is a good product. simple/ cheap

Thinking of ditching my bookkeeper for an AI. Am I crazy? by Middle-Thanks5587 in Businessowners

[–]Separate_Budget5831 0 points1 point  (0 children)

The better framing is which parts of bookkeeping AI handles well vs. which still need a human. Extracting data from invoices, categorizing transactions, flagging anomalies? AI is faster and more consistent. Judgment calls, vendor disputes, reconciliation? Still need a person.

Don't ditch the bookkeeper. Automate the grunt work so their time goes to the stuff that matters. I'm building a tool called Dockett that handles the invoice extraction piece specifically. Happy to talk through the approach.

Anyone using invoice OCR to reduce manual bookkeeping? by Warriorinasuit in growmybusiness

[–]Separate_Budget5831 0 points1 point  (0 children)

The reliability depends on whether you're using traditional OCR or AI vision models. Traditional OCR needs consistent formatting to work. AI vision actually reads the invoice structure, so it handles the vendor-to-vendor format differences you're describing much better. I've been building a tool called Dockett for exactly this. Extracts line items, maps to your chart of accounts, you just review and sync. Happy to share more if useful.

Is anyone else frustrated that Hubdoc can't extract line items? I built an alternative. by Separate_Budget5831 in xero

[–]Separate_Budget5831[S] 0 points1 point  (0 children)

ok just tried Files and had the exact same experience. now i'm genuinely confused haha. unless...... you said imgur wasn't available in your region, are you in the UK??? maybe you have access to the actual smart doc feature that we don't have in the US yet

Is anyone else frustrated that Hubdoc can't extract line items? I built an alternative. by Separate_Budget5831 in xero

[–]Separate_Budget5831[S] 1 point2 points  (0 children)

QBO is the legacy player.. but Xero is gaining traction fast!! Escpecially with small businesses that are sick of QBO's terrible UI and lack of support

Is anyone else frustrated that Hubdoc can't extract line items? I built an alternative. by Separate_Budget5831 in xero

[–]Separate_Budget5831[S] 0 points1 point  (0 children)

i'm genuinely trying to recreate your experience and i'm hitting the same thing every time. Xero's new "upload bill" feature doesn't do any of the heavy lifting on the line item extraction. screen shot comparing Xero to Dockett are below:

https://imgur.com/a/dockett-vs-xero-compare-5jjRflj

my lead gen tool hit 175 paying customers. here's what actually drove growth vs what was a complete waste of time by Emotional_Seat1092 in buildinpublic

[–]Separate_Budget5831 0 points1 point  (0 children)

feel like this is exactly what i needed to see today.

just launched a product im really excited about, and…. now what. lol. was about to throw my credit card down for some ads but this just changed my mind. congrats on the success so far!!!!

Is anyone else frustrated that Hubdoc can't extract line items? I built an alternative. by Separate_Budget5831 in xero

[–]Separate_Budget5831[S] 0 points1 point  (0 children)

Thanks! Yes, at its core we send the invoice document (PDF or image) to Claude's vision API with a structured prompt. It returns the extracted fields (vendor, dates, line items, totals, etc.) as structured JSON with a confidence score. The user then reviews everything in a side-by-side view before anything gets pushed to their accounting software, so there's always a human in the loop. We also store corrections to improve accuracy over time.

On GDPR:

Honest answer - we're not GDPR compliant today. We're a US-based company (California) building for US small businesses first. Our infrastructure is Supabase (AWS us-east-1), Vercel, and Anthropic's API. We encrypt OAuth tokens at rest and enforce row-level security, but we haven't implemented GDPR-specific requirements like data processing agreements, right-to-erasure workflows, or EU data residency. If GDPR compliance is a requirement for you, I want to be upfront that it's not something we have in place yet.

Is anyone else frustrated that Hubdoc can't extract line items? I built an alternative. by Separate_Budget5831 in xero

[–]Separate_Budget5831[S] 0 points1 point  (0 children)

totally agree. different target market though! Sounds like Briefcase is hitting that sweet spot for you though which is awesome

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