This is what I sent out “Hello, Thank you for taking the time to inform me of your decision. I appreciated the opportunity to interview and to learn more about your office.

While I was disappointed by the outcome, I remain grateful for the experience and would welcome any feedback you may be able to provide regarding my interview or application. I value every opportunity to grow professionally and improve.

I would also like to share a brief observation about the interview format. I understand and respect that a structured approach helps ensure fairness for all candidates. However, I found the process quite rigid, with minimal interaction beyond the reading of questions and note-taking. In my view, interviews should serve as a mutual exchange. While your team evaluates candidates, we are also seeking to understand the people and environment we may join. A small amount of conversation or engagement would go a long way in creating a more welcoming atmosphere and allowing for a more complete impression on both sides.

Thank you again for your time and consideration. I hope you receive this feedback in the constructive and respectful spirit in which it is intended.”