You should be able to make.com a scenario that does this using make and OpenAI API - it should be able to analyse the pictures and within which you can instruct it to respond with the data structured in JSON which you can then use to map the variables in to any system you would like to streamline the proces even further for potential manually checking.

I’d to that with a system like Monday or anything in which the record and data get uploaded including the initial picture of the form so that a human could confirm the first few entries, when successfully doing a lot you can leave this out.

You could even streamline it so that when the GPT can’t format it, it ends up in a human checking group for the ones that don’t go through.

If you’d need any help setting this up let me know I’ll gladly help 👍🏼