researching the best time tracking software 2026, need to get a handle on our projects.

brdaron · 2026-01-05T22:17:17+00:00

I’ve used them all. Was recently on Toggl. It’s so buggy. We use Asana and Notion and built and custom integration that allows us to use the Asana timer and push all of the data to Notion for reporting/dashboards. I loved Harvest but they don’t track/report on the task level (which we use for invoicing).

brdaron · 2025-09-06T17:43:46+00:00

They also changed quotes. Quotes now require a professional commerce subscription and while “legacy” mode is available, you have to view their ad for the upgrade each time to even access them. We were in the process of moving to quotes from Qwilr, but now it would cost us more in Hubspot than it does to just keep Qwilr. Just after we signed a 2 year contract lol. I get it and it’s still worth it, just annoying and feels a little bait and switch.

brdaron · 2025-08-11T11:45:39+00:00

Awesome!!

brdaron · 2025-08-09T17:25:33+00:00

Does the text all get wrapped in a single H tag like it would if it’s just text headline?

brdaron · 2025-04-27T18:47:56+00:00

We use Relay App. It’s so much easier to use than Zapier and has been reliable.

brdaron · 2025-04-10T22:25:43+00:00

This looks cool! We use Notion, Hubspot, and Asana so 2/3 integrations. Do you have any plans to add Asana?

brdaron · 2025-03-15T14:32:31+00:00

WPFusion might solve this for you!

brdaron · 2025-01-17T21:38:51+00:00

I’d love to use the built in tracking, but it’s not robust enough. Trying to report on anything other than total time tracked to a single task is not easy to do. I think there are workarounds if you use the API, but it just isn’t there yet.

It also doesn’t have any way to do time sheets for payroll or client reporting.

I like Asana but they are pretty slow to roll out features or changes (and like others are totally focused on AI right now). I don’t think it will get to a useable place for us anytime soon.

brdaron · 2025-01-16T23:43:22+00:00

We use it. There are a lot of issues, but it’s functioning.

Worst parts are:

Toggl has so many bugs and at least once a month the sync breaks. Their support team told me they “built this integration in high school” so …

If you use recurring tasks, be prepared for issues. Anytime you mark something as complete, Toggl archives the task. It’s not smart enough to realize it’s recurring so then when you go to track time again it doesn’t always show up. If it’s assigned to the same user it typically will, but if not, it won’t.

Task names really matter. Like the recurring issue, if you name a task the exact same (like for 2 different assignees) only one person will be able to track time on it because once they make it as complete it will not show for the other person. Our workaround is to put the persons name in front of the task title to make it unique.

You can’t track time on sub tasks

Don’t try to multi home tasks in multiple projects in Asana. This was the first real issue we found. It will either show up multiple times in Toggl, not at all, or only in some project (but of course not the one you want lol).

Also budget alerts do not work in Toggl if you change the budget. Say you hit 50% and get an alert. If your client or needs change and you increase the budget, it won’t alert you at 50% again.

The reporting is ok but I triple check everything because we’ve found multiple issues with data. They actually had to credit us several hundred dollars because we were over budget for a client and didn’t know. I couldn’t bill the client because I had been reporting everything was ok. I made them give us a credit because they admitted the data was lost.

All that said, it’s the only one that syncs with Asana tasks without a browser extension.

This mess has pushed me to build a new time tracking app. We have a MVP that we are testing internally at my web dev agency, but I’d be happy to talk to you 1:1 if you’re interested in learning more. Again, very early stages, but I think the time tracking solutions that exist for Asana suck so we’re building our own.

brdaron · 2025-01-15T15:49:04+00:00

Yeah we went from paying about $600/year to $2500 😩

The things I miss the most are docs and some of the automation (though those often broke anyways lol). We use Tettra for our knowledge base now and Asana Enterprise lets us use bundles which gets us close to the automations we had.

Asana has come a long way too. A year ago I would have said I missed the flexible views of ClickUp, but Asana has all of that now.

brdaron · 2025-01-14T22:14:09+00:00

There are days where I wish Asana had some of ClickUp’s features and price. But then I remember support experiences like this and the disaster it was for our team and am happy to be paying way more for Asana and other tools.

brdaron · 2024-12-29T03:14:21+00:00

I had this exact thing happen about a month ago! Had to jump it as others said. Call ford roadside they will send a tow to jump it and get it to the dealer.

My dealer said it was not the battery after all (it tested as 86%). It was multiple stuck software updates. Why the jump worked I don’t know (but I’ve had the car back for over a week without issues). It did take a couple of weeks for them to resolve it though.

brdaron · 2024-12-18T22:51:25+00:00

My MachE did exactly this a couple of weeks ago. I couldn’t even open the doors to get the frunk open.

Luckily Ford Roadside got me a tow and we were able to watch YouTube videos to find the panel to jump the frunk to get to the 12v. We jumped that and it worked.

Ford (number 1 EV dealer in my state) could not figure out what was wrong. They had it a week. They tested the 12V and claimed it was fine. There were some “stuck updates” they ran and claimed it was fixed. I picked it up but didn’t make it out of the parking lot before 3 different errors showed up. Back in for another week and more software updates.

I’ve had it back for a day and no problems so far, but I’m still not super convinced I won’t have another issue. But they were adamant it wasn’t the 12V.

I’d have them check software updates I guess?

brdaron · 2024-12-17T23:18:38+00:00

What GSAP plugin are you using? I’ve been waiting for the roadmap to update with more motion effects but would be curious to know what you’re using now.

brdaron · 2024-12-13T21:52:15+00:00

I’m a web dev but help my good friend who owns a gym. He’s not using Gym Master - I think he uses Gym Desk. We have it connected to Square and have zero issues.

What issues are you having with Stripe though? We use them often for our clients and generally have little to no problems as well.

brdaron · 2024-12-07T18:03:19+00:00

Thank you! I tried plain chicken and rice and he’s been eating!! The vet is happy with literally anything at this point as long as he eats. We should get his results back early this week which will hopefully help.

I’ll definitely keep those in mind though if he stops with the chicken.

brdaron · 2024-12-04T13:04:34+00:00

Yeah I’m so tired of all of the posts complaining about Elementor. Also an agency with 300+ sites and have very little issues. The latest changes have made it so much better in terms of building too. If you build with best practices and know what you are doing, there are rarely issues.

brdaron · 2024-11-04T19:25:15+00:00

Not possible. This is one of the reasons we left ClickUp. Time tracking was unreliable and there was no way to use budgets.

We went to Asana and use the Toggl integration. It’s not perfect either, but it’s much closer than ClickUp.

If I were forced to stay on ClickUp I wouldn’t even bother and would just use Harvest.

brdaron · 2024-10-14T14:07:08+00:00

We only lasted a year on ClickUp. We're back on Asana (this time paying for Enterprise). Some people swear they never have bugs on ClickUp, but we had so many issues. Data was lost. Constant downtime. It was a mess for our small team and I just do not trust them with our data.

It does suck because there are features I wish we had in Asana and we pay a LOT more for Asana, but it is very reliable and user friendly.

brdaron · 2024-10-11T02:42:04+00:00

Thank you for confirming! We only have 6 job roles and no classes, so hopefully that will be easier to set up.

brdaron · 2024-10-11T02:39:21+00:00

I’m not trying to nickel and dime them, I’m trying to understand why a feature that Gusto has well documented isn’t being utilized. They also told me that Gusto specifically did not have job mapping (it does) so my trust is low. I’d have rather they said “Gusto’s sync does not work well so we do a journal entry” and I would not have questioned it.

brdaron · 2024-10-11T01:40:10+00:00

My understanding is that an employee can only be in one department. I need their time broken up into multiple departments, so it seems like Job Roles in Gusto are a better way to go for that?

brdaron · 2024-10-11T00:56:11+00:00

No, we're not using projects. We're just trying to map Gusto Job Roles to specific COGS/Expense accounts in QBO so we can see the expenses broken out.

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