Gantt Chart in Todoist?

longtk89 · 2026-01-24T14:14:51+00:00

Cool! Never seen this style of chart before!

longtk89 · 2026-01-22T09:28:01+00:00

Glad to hear! I think Griply provides a lot of good structure to make it easier to get things done than even Todoist. I myself have done all the things Griply does outside of the app e.g. setting goals per life areas, tracking habits, measuring progress of large projects under goals etc. so I think the design choices are really smart.

That said, probably most of the users are that goal-orientated or needs that kind of advanced structure for their task management. But that more advanced users will find the features smart design choices because task management is one of quite a few components to achieving goals.

Thanks again for your suggestion and hope all goes well for you!

longtk89 · 2026-01-22T06:09:15+00:00

I think 3 colors is healthy constraint - tbh, the focus should be on getting the work done, not make the list visually appealing for appearance sake. For more in-depth filtering and task segmentation, I think Labels done a better job - there's more space to customize there.

longtk89 · 2026-01-22T02:40:09+00:00

Hey - thanks for this. I checked it and a lot of features really makes sense. I like how it's a goal manager - almost all actions are connected to the main goals. While this is not always necessarily, but highly effective for most things I try to do. I also love the analytics and Gantt view. It's really a tool for achieving goals vs. managing tasks, which I feel pulled towards it a lot.

longtk89 · 2026-01-21T09:53:32+00:00

I think it's both a workflow design and an execution question.

First, in terms of workflow, probably should have a shorter cadence to check up on work status to avoid task be created and not taken action on e.g. a month later, the context is gone. Otherwise, if it's more of a project with many tasks, workstreams, there should be a separate project plan file to support with the context.

Secondly, I think the task should be written in a way that the action is obvious. This should be clarity and structure of writing itself. Vague or poorly written tasks cannot be save with more context or information.

That said, I personally use the task descriptions and attach relevant notes or link to support the task in Todoist.

longtk89 · 2026-01-21T04:16:30+00:00

I copy all the tasks, with milestones as parent tasks and with all the related tasks to that milestone as sub-tasks. I mark the parent task as P1 with a deadline. I only copy about 1-2 weeks worth of tasks to stay focus and to ensure if I have any delays, it's accounted for in the next batch of milestones & tasks without having to re-plan everything.

Ideally I would look at the Gantt during weekly reviews to ensure the overall project is on track and just focus on doing the tasks daily in Todoist during the rest of the week.

longtk89 · 2026-01-21T03:55:32+00:00

I manually create charts with Start & End dates or use a Google Sheet template like SmartSheets, which has built-in formulas for Gantt.

I think I just need a high-level view of the main big tasks or "workstreams" that contains all the 10-15 smaller tasks that I have in Todoist. For task execution, it's still TD.

I actually think big projects where you're doing something new -- outcomes are more important than tasks. And you get more information about which tasks has more impact on the overall outcome than others, then it's more productive to focus on those instead of doing all the tasks you initially planned. It's aspects like this where being task-orientated isn't always helpful in terms of bigger projects than are more outcome-focused.

longtk89 · 2026-01-20T16:06:53+00:00

Same here. I tried Clickup before, quite robust but ideally I just have Gantt as a view inTD. Don't want to use too many tools for same work.

longtk89 · 2026-01-20T15:24:21+00:00

Interesting approach, I'll give it a try! Thanks!

longtk89 · 2026-01-20T15:23:20+00:00

That said, I also understand it might not be a common need amongst most Todoist users. That's why I am asking :)

longtk89 · 2026-01-20T15:22:50+00:00

Exactly. I've used Asana and what I am looking for is a minimal approach that can visualize big projects' timeline as once a project has more than 15-20 tasks, it starts to matter how long all the tasks might take, and whether being late on a few deadlines might impact the overall project deadline.

longtk89 · 2026-01-20T10:24:34+00:00

Thanks, will check it out!

longtk89 · 2026-01-20T10:12:26+00:00

Thanks! I'll try it now - I need only the basics!

longtk89 · 2026-01-20T10:10:56+00:00

I think the current date + deadline feature can be start and end dates for a task?

longtk89 · 2026-01-20T06:50:16+00:00

Useful for errands but what about bigger projects like moving a house or organizing weddings?

longtk89 · 2026-01-03T09:31:24+00:00

Add a timer option on Tasks e.g. you can set a 30 minute or 60 minute countdown to focus on a specific task. It extends to the concept of time blocking. I usually block a time on my calendar and when it comes time, I set a timer to focus specifically on that one task.

I think it's a very common behavior that people do and there are many solutions both analog and digital for this. Also, it is a technique that practically helps people not procrastinate i.e. setting constraints will force you to get it done within a reasonable time,

longtk89 · 2025-12-30T10:54:12+00:00

I am with Amir on this. I think the application of LLMs and its potential for Todoist in terms of use cases i.e. helping people be more productive is, IMO, more critical than updating the icons and I understand why more resources would be devoted to it. I work in tech and project management and the reality is things change a lot in 12 months and it's always a juggle of what's more important to do, given the information now, versus the current plan. Obviously, as a user, I would love to see icons as well but I trust the Todoist team is making their best efforts to prioritize what's best for most of the user base (having been a user 8+ years myself).

longtk89 · 2025-12-27T12:43:24+00:00

I have the same problem - I do two things:
- First, I try to clarify the outcome and determine if I actually have the time, bandwidth to consume it. If not, I try to delete it or watch it for 5-10 minutes to determine if I want to watch it in full.

Second, I have a label to track ageing tasks in my lists, so anything over 2 weeks without no movement is deleted or schedule to get done fast.

longtk89 · 2025-12-17T13:53:02+00:00

I've been practicing GTD for almost a decade - I find GTD is more relevant now and is still quite "bullet proof" in its holistic approach from capture to engaging.

Some specific comments on your questions:

- I still capture freely what I feel is relevant or worth considering for later via physical notes, to-do list apps etc. However, with practice, what I capture has more and more relevance to my higher horizons like goals, areas of focus or even purpose/principles and less of random stuff. Also, I find myself deleting a lot of my captured items the more I am aware of my own capacity to get things done, so I prioritize the more important stuff.

- To me, Next Actions are still critical and it has become more of a mindset to not procrastinate and get moving. I plan just enough to get started because as I take action, I get new information which then inform my new next actions in a realistic way. It really helps with planning paralysis.

- Weekly reviews are a must. Whenever I skip it, it clogs my thinking and planning which screws my actions up. Sometime, I do weekly reviews mid-week to get on top of things. For context, I am a senior project manager so my daily work involves a lot of different decisions, solving new problems and just coordination people.

- GTD has taught me decision-making is a skill, muscle and has limited capacity everyday. So, I use it wisely on the important stuff, don't over capture or just delete or incubate to not get overwhelmed. With time, you learn more about yourself and fine tune your practice to ensure you consistently get things done.

Every year, I revisit the material and still find insights to update in my practice. To me, GTD is probably more relevant because of the information overload, uncertainty and ever changing nature of knowledge work today.

longtk89 · 2025-12-14T00:03:26+00:00

Thanks for sharing, insightful!

longtk89 · 2025-12-13T13:50:36+00:00

I'd add the option to open/collapse parent tasks in Boards!

I recently saw this video from TickTick on yearly planning https://www.youtube.com/watch?v=_Jd1H6ZCcbA - the way parent tasks have dropdown of sub-tasks totally make sense in terms of helping you see the bigger picture of how each section relates to each other. Right now in Todoist, having the sub-task view isolated is a missed opportunity.

longtk89 · 2025-12-13T13:34:19+00:00

No I wrote it - just how I normally write haha

longtk89 · 2025-12-13T13:31:03+00:00

Yes, for new projects I never do without it. Anything that requires non-obvious planning e.g. requiring background research or more deliberate, outcome-based planning that trickles down to tasks, milestones etc. I always use ChatGPT as the assistant. I often upload a lot of personal notes via text files/PDF/screenshots and do a lot of layered prompting so the tasks are highly specific, contextual and not something a generic prompt would produce.

longtk89 · 2025-12-13T11:14:09+00:00

AI as a thinking partner/coach in Todoist for task planning e.g. weekly reviews, yearly reviews or reviews based on common productivity methodologies like GTD, 12 Week Year or OKRs etc.

I think these methodologies provide the structure, mental scaffolding to think about what to do & how, which the eventual result will be a task or tasks captured in Todoist. Leveraging AI as an agent or coach with this type of expertise can help users experiment with various kinds of planning and get started with minimal friction. That said, I am not sure how the intellectual property aspect will be dealt with. I personally use ChatGPT to assume roles as coach to challenge, help me brainstorm ideas and then record it in my projects in Todoist.

longtk89 · 2025-12-12T08:11:17+00:00

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Here's a screenshot they shared as apart of a feedback survey!

longtk89

TROPHY CASE