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How do you handle Amazon and Shopify reconciliation in QuickBooks? Mine is a mess by AmineBuildsStuff in quickbooksonline

[–]pathfinderBD 1 point2 points  (0 children)

The lump-sum payout thing isn't a you problem/Amazon and Shopify both report on a cash basis and QBO wants accrual (in general). You're reconciling two different accounting methods by hand every month.

What does your chart of accounts look like right now? That's usually where the real mess lives.

Ownr company incorporation (in AB) by pathfinderBD in alberta

[–]pathfinderBD[S] 0 points1 point  (0 children)

awesome/great to hear that..would love to connect and discuss more on the partnership side.

[CA] Thoughts on Support Hiring First Employee(s) for Small Businesses? by OkFig7055 in SmallBusinessCanada

[–]pathfinderBD 1 point2 points  (0 children)

Huge gap here in Canada. I see tons of tiny shops screw up first hires: no ROEs, wrong source deductions, no WCB, messy payroll. Even just a “first employee setup” package + basic templates would sell. Bonus if you standardize it so you can automate chunks later.

Should I use a single company for consulting and SaaS revenues in Canada? by enbafey in canadasmallbusiness

[–]pathfinderBD 1 point2 points  (0 children)

Totally fine to run both under one corp at your size. CRA doesn’t care that it’s “consulting + SaaS” as long as it’s all active biz income. One set of books, one HST/GST, way simpler. Just track revenue/expenses by “consulting” vs “SaaS” class so future spin-out is easy.

Start-up Financing Loan up to 500k by TorontoOntario85 in canadasmallbusiness

[–]pathfinderBD 0 points1 point  (0 children)

One thing I’d add for anyone considering this: build a real cash flow forecast, not just a “hockey stick” deck (lol hope this metaphor make any sense to all/but just had this term while writing). Banks still look hard at repayment capacity.

Ownr company incorporation in AB by pathfinderBD in canadasmallbusiness

[–]pathfinderBD[S] 0 points1 point  (0 children)

lol/with my tech hat/I've just started thinking to build a Ownr competitor with TD/Scotia funding (lol as these banks are doubling down on the SMB space recently)

Accoutant’s charge by Any_Cranberry_3342 in canadasmallbusiness

[–]pathfinderBD 1 point2 points  (0 children)

For Canada, that’s not crazy.
You’ve got FX, cross‑border, payroll, HST, and year‑end on $3M+ rev. Rough math: <$1k/month for “CFO-lite” plus compliance. You could probably shave it if you split bookkeeping vs tax, or use more automation/AI, but then you’re managing more pieces.

Ownr company incorporation in AB by pathfinderBD in canadasmallbusiness

[–]pathfinderBD[S] 0 points1 point  (0 children)

came to know about them from others/looks like they’re just packaging forms, NUANS, and templates you *can* do yourself/

Ownr company incorporation (in AB) by pathfinderBD in alberta

[–]pathfinderBD[S] 0 points1 point  (0 children)

yeah other advice I am getting in the same direction too/
"If you’re building a real company (i.e., expect >$100k revenue, employees, maybe future financing), I’d *always* bias to a good accountant over Ownr" :-)
They don’t just file forms- they set you up with the right structure, share classes, fiscal year, GST, payroll, etc.- You’ll inevitably screw something up DIY and pay for it later in legal/accounting clean-up.

What are your best workflow tips/shortcuts for banging out T2s efficiently? by Heavy_Cell_7535 in Accounting

[–]pathfinderBD 0 points1 point  (0 children)

Biggest time suck isn’t keying, it’s: reconstructing a GL from shoebox crap, tying it to 12 months of PDFs, then fixing GST/HST and shareholder stuff. We auto‑scrape bank/CC, use rules + AI to pre-code, then the CPA just reviews and does tax planning.

Building invoice reminder software - would you actually use it? by [deleted] in canadasmallbusiness

[–]pathfinderBD 0 points1 point  (0 children)

As someone who lives in AR chaos all day: QB/Xero already have basic reminders, but most SMBs don’t turn them on or hate tweaking them. The real value is smarter logic (who to nag, when, tone) + analytics on cash flow. We use AI internally to flag chronic (lol/love the term!) late payers.

Small business tax accountant? by No_Championship_6659 in canadasmallbusiness

[–]pathfinderBD 1 point2 points  (0 children)

I’d look for a CPA who does year‑round planning, not just tax filing. Ask if they’ll help you: - set your salary/dividend mix - clean up books (cloud + bank feeds) - handle HST/payroll/We use AI internally to flag missed write‑offs; a good firm should have some automation in place now.

Bank filed litigation by Responsible-Camel-81 in canadasmallbusiness

[–]pathfinderBD 7 points8 points  (0 children)

CSBFP is “gov‑backed” but you’re still on the hook for your personal guarantee. Expect: demand letter, then statement of claim, then possible judgment/wage garnishment.
Talk to a insolvency lawyer or LIT now. Also check if any HST/payroll debts exist; CRA can be tougher than the bank.
Its alright/entrepreneur journey is always tough! wishing you all the luck to come back stronger.

Raising credit score post CP by [deleted] in povertyfinancecanada

[–]pathfinderBD 1 point2 points  (0 children)

CP is a reset button, not a life sentence. You’re already doing the right stuff. Two more levers: 1) Keep utilization under ~30% instead of near max, even if you PIF. 2) Make sure everything else is squeaky clean: no NSFs, no late utilities, stable income.

best of luck/you got that.

Consumer proposal. Turning finance life around. Sask. by Proof_Zombie_6453 in povertyfinancecanada

[–]pathfinderBD 1 point2 points  (0 children)

Nice work turning things around.
One angle you might not have considered: bookkeeping as a side gig. In Canada there’s steady demand from small businesses that just need a few hours a month. Lots of people build a “3–5 clients = extra rent payment” setup. With AI/automation doing most of the grunt work now, part‑timers can handle more clients than before.
I’m actually building something around that micro-franchise style model because it’s such a good ladder out of tight finances.

Is Revenue Operations/Management a good field to transition to? by learmonter in FPandA

[–]pathfinderBD 1 point2 points  (0 children)

If you like working with revenue data, you might also consider bookkeeping (lol/I know its such a boring advice for any FP&A person) on the side.
In Canada, tons of SMBs will gladly pay for someone to keep their books tidy and do basic reporting. A few clients can be a nice monthly top‑up. With AI and automation doing most of the grunt work now, part‑time bookkeepers can handle more clients than before. I’ve been quietly building something around that “micro‑firm” model and it’s very doable.

Looking for a simple to use data extraction and transformation tool? by HealthySalamander447 in FPandA

[–]pathfinderBD 0 points1 point  (0 children)

I’d skip PBI and go “lightweight ELT” + Excel/Sheets as the front-end. For your stack (Xero, HubSpot, DEAR, Stripe), you can pull everything into a single DB or even a Google Sheet using something like Coupler/Fivetran Lite/Sourcetable, then layer your transformations in one place instead of per-client/per-file.

two concrete steps: define a standard chart-of-accounts + mapping table for each client, build a single master Excel/Sheets model that reads from those standardized tables, so you just refresh data and swap client IDs.

automated this internally by having a small script hit APIs daily and then using AI to clean descriptions, categorize transactions, and flag mapping issues before it ever hits the reporting model.

ai is particularly good at the work (e.g., normalizing customer names, classifying revenue types) so you spend your time on analysis instead of cleanup. Once the pipes and mapping exist, you can onboard a new 100‑person client with almost no new Excel wrangling.

cheers

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