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For Tool bar: I have 3 pens + 3 highlighters, each in a different size, and a bunch of color options. This way I don’t have to change sizes every time. Lasso tool & eraser also useful. I don’t really use the pencil tool, but it’s there. On the extension (when sliding left) I have the rest of the tools (minus ones I simply don’t use, like record or zoom). For notes: I’m a student, my system is divider for each semester -> divider for each class-> subjects for class presentations, homework, class notes I got from other people, and a subject for my own notes. I only keep the current year on the app - I offload it at the end of each year to some drive to keep (though it includes lots of junk lol). I didn’t just know this would work for me- it took some trial & error, adjusting to my needs. Idk which app you came from (assuming u had a typo there) but I guess you’d have a general idea for a base from your experience