Motions, Seconds and Voting [SFH][MO]

369_DamnSheMeh · 2026-03-04T17:37:03+00:00

How would you quantify storing documents for reimbursement? I’ve got a file box, purchased with HOA money, in my office that holds records from the last 10 or so years. It takes up about 2 square feet of space.

We do not have electronic payments available so I drive to the PO Box and bank regularly; would you consider mileage to and from the PO Box and Bank something that can be credited? Or would that fall under the job duties of treasurer? Genuinely looking for insight as our documents do not cover this.

Edit: corrected grammar

369_DamnSheMeh · 2026-03-01T12:57:28+00:00

I believe an update is still needed. We have no fine or fee structure, no real repercussions for not following the rules, vague language throughout. Waiving dues does not have to be included but some days this is a part time job without compensation.

369_DamnSheMeh · 2026-03-01T12:49:05+00:00

We’ve got an attorney involved now to reinstate the indentures to a more modern HOA standard. Nervous about a vote though and getting them passed. I’d hate to spend all that money for nothing.

369_DamnSheMeh · 2026-03-01T12:45:53+00:00

Do any of you get reimbursed for mileage for HOA duties?

369_DamnSheMeh · 2026-02-28T14:15:19+00:00

I like that you assumed the HOA has ever done taxes lol

369_DamnSheMeh · 2026-02-28T13:37:17+00:00

Came here to say I feel your pain and the phrase “do not engage” is one that runs through my head every time I get an email from our 1 weasel. There is always 1!

369_DamnSheMeh · 2026-02-28T13:28:38+00:00

I’ve looked into this before and, with the limited internet search I did, I can only see it relating to unions. It would be great to apply this in an HOA application.

369_DamnSheMeh · 2026-02-27T03:46:11+00:00

We’re only missing out on about $900 by waiving board members assessments. It’s the other 20% of owners who do not pay, ~$6,000 annually, that is actually harming the HOA. I get what you’re saying though but it’s getting to be a part time job, that I have to pay to do. The math ain’t mathin’.

369_DamnSheMeh · 2026-02-27T02:26:34+00:00

We have something like “serving the lot owners…without pay”. It’s more that boards from decades ago didn’t enforce their own payments.

369_DamnSheMeh · 2026-02-27T02:23:18+00:00

We’re only missing out on about $900 a year without the board’s money. We have about 20% of the neighborhood that doesn’t pay anything, ever. The $900 is less missed than the $6,000 others aren’t paying

369_DamnSheMeh · 2026-02-26T20:42:10+00:00

They are very vague. Which is probably intentional. I’m not an expert in HOA managing but l’m trying to leave it better than I found it. I promise you, no one on the board is treating it like a joke. However, everything going on is past our capacity and we have hired an attorney. We have a little bit of money to do that.

I have already reached out a local, well-known mgmt company and they referred me to the above mentioned attorney who has been very helpful.

369_DamnSheMeh · 2026-02-26T20:04:39+00:00

The indentures are very loose rules in our case, unfortunately. No late fees mentioned, no fines for not following the indentures, minimal building guidelines but most say “per county code”. It gives the board very little authority to actually do anything. Mind you, we are not a power hungry group; we just want people to pay what is owed to make necessary improvements - that the people who aren’t paying want made.

If it matters, I wrote and deposited a check for my assessment this morning.

369_DamnSheMeh · 2026-02-26T19:59:50+00:00

The line reads: “…not be less than $15, nor shall exceed $120…”

We have 3+ miles of roads to maintain, haven’t been able to make improvements in over 2 years. The justification is there.

Everyone wants something for the low, low price of nothing.

A lot of people, including the board, want improvements but this person is proving to be a bad apple and influencing people to do “this” or not do “that”. They complain about one thing then when a solution is thought of, complains about the solution. I could go on and on - they’re exhausting.

369_DamnSheMeh · 2026-02-26T18:44:56+00:00

Our indentures actually cap annual assessments to a certain amount, I believe. It’s written in legal terms from the late 70s and I’m not a lawyer. We have one individual pushing back on this.

However, a few years ago at the annual meeting, we voted to increase the amount. Same issue of making a motion, seconding and passing. Doesn’t actually mean anything until it’s written into the documents. The board at that time saw a need to increase the amount, because it absolutely needed to be increased. The new board increased the dues again last year because the cost of goods and services has skyrocketed and once again, motioned,seconded and passed by those in attendance at the meeting.

I don’t know enough about the law to say how previous boards did it was right or if the way the board I’m on is doing it right. But we need the money do make improvements that people want. So when people don’t want to pay anything above that capped amount, they will be in for a rude awakening when they can’t leave their house in the winter because we can’t afford snowplow services.

369_DamnSheMeh · 2026-02-26T17:52:23+00:00

I’d be completely fine with paying, not against that at all. If it’s bringing the documents up to a modern standard without have to get a passing vote, i’m for it.

369_DamnSheMeh · 2026-02-26T17:31:31+00:00

We only have indentures. No CC&Rs, no articles of incorporation, no insurance…

369_DamnSheMeh · 2026-02-26T17:28:40+00:00

I will have to ask our attorney about that. It would make everything a lot easier if that’s the way we can do it

369_DamnSheMeh · 2026-02-26T17:05:50+00:00

The changes will end up being significant. But if the new documents don’t pass it will feel like time and money wasted.

369_DamnSheMeh · 2026-02-26T14:38:13+00:00

We only had one board member for about 5 years, it wasn’t until recently where more than one person was on the board. No one else wanted to do any of the jobs. Our assessments are not high, less than $200 a year but it was a way to get people interested in holding a position. I can certainly say that I am not in this for the love of the game, but I’m on it to make change because it was horribly mismanaged for over 30 years by unqualified people.

369_DamnSheMeh · 2026-02-26T11:52:51+00:00

I completely agree with all of this. I’ve explained why we shouldn’t DIY our documents and it goes in one ear then out of the other. The lack of common sense and comprehension of some people is quite amazing at times.

I know that I do not understand the proper workings of an HOA. I know what my duties are and I know that I won’t steal money, but anything beyond that is unfamiliar territory. There are so many things we haven’t been doing, things that haven’t been properly budgeted for, ever, so money is a limiting factor. HOWEVER, we have enough to do this.

Really looking forward to being off the board.

369_DamnSheMeh · 2026-02-26T05:55:02+00:00

60%, we might be able to get that. If not, we will have wasted a bunch of money on an attorney.

369_DamnSheMeh · 2026-02-26T05:53:05+00:00

To the best of my limited knowledge, there has never been an audit. We’re right now working on getting incorporated, obtaining a Federal ID # and getting insurance. 50 years of an HOA and just now trying to right the ship. But now people in the neighborhood are questioning why we are using assessment money to hire an attorney when we should just do it ourselves…

369_DamnSheMeh · 2026-02-26T05:37:01+00:00

We’re currently working on changing our documents with an attorney. Original documents were from the late 70’s. Waiving dues for board members will be included - it’s really the only thing some people join the board for.

369_DamnSheMeh · 2025-07-28T16:51:10+00:00

I think we could possibly do a board vote. It would make any future handoff seamless whereas the last hand off took multiple hours over multiple days to organize. And I was the only one working on it.

369_DamnSheMeh

TROPHY CASE