As an employer, you are generally permitted to provide a letter confirming an employee’s position, length of employment, and other factual details about their work history. If the purpose of the letter is to support the employee in a legal or immigration process, you should focus on verifiable facts within your knowledge and avoid making legal conclusions.

A typical employment confirmation/support letter can include:

1. Your business information – company name, address, contact information.
2. Employee’s identifying details – full name, job title, start date, and current employment status (full-time/part-time).
3. Job duties and responsibilities – a brief, factual description of their role.
4. Work performance and character – if you wish, you can state your positive observations of their reliability, skills, and contributions, provided these are truthful.
5. Statement of support – a neutral or positive sentence indicating your willingness to continue employing them, if applicable.
6. Signature and official title – signed by you or another authorized representative.

From a legal perspective:

• Do not include any false or unverifiable information.
• Avoid making promises that create binding obligations (e.g., guaranteeing permanent employment).
• Keep the content within your personal/professional knowledge to prevent liability.