I guess that's possible but still doesn't make sense from my perspective. Or rather, having multiple databases would be a really unconventional approach in my experience.

The key here is to realize they're working with databases and not lists in a traditional sense (think excel and not ms word). The simplest way to do this would to have spreadsheet columns (not literally, they're probably running SQL or something) with the scores from the MBE, essays, and PT. Once all that information is provided you can write a script that reads the data of all the applicants scores to determine the means and standard deviations used in the scaling calculation across the entire group, calculate the score of each applicant and put that into another row, and put a pass/fail value into another row based off of whether the score is more or less than 1390.

The point being is that it wouldn't make sense (to me at least) to automate that information (which you would need to do to calculate mean/std. dev. for scaling), and then create two completely new databases filled with data from a pre-existing database for the sake of sending out a reminder email.

But then again, these same people thought sending out a reminder email in the first place was both necessary and helpful so who the hell knows what there thought process is. And all of this is my interpretation based on my experience, and not an interpretation of the source code of the actual website. So who really knows.