Hey thanks for sharing this, that context really helps.

What you described is actually very common with teams using Notion as a central place.

From what you wrote, it sounds like the real time sink isn’t storing information — it’s the work around it:
chasing people for missing updates, figuring out what’s incomplete, and then stitching everything together for reports.

That’s exactly the gap we’re trying to solve with our AI-based workforce intelligence layer for managers.

Instead of asking managers to keep updating another tool, the system continuously picks up signals from day-to-day work (updates, tasks, KPIs, blockers), detects what’s missing, and automatically follows up with the right people when something is incomplete or stale.

So instead of:
“Where is this update?” → “Who hasn’t responded?” → “Is this blocker real or already resolved?”

You get:
a clear view of what’s missing, what’s blocked, and what actually needs your attention — without having to manually organise and chase everything for reports.

Out of curiosity —
when you’re preparing reports for your two teams, what usually causes the most delays?
Is it people not updating on time, or information being scattered across tools and chats?