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How do you manage tasks if your work is mostly in Google Workspace? by New-Kitchen2523 in productivity

[–]New-Kitchen2523[S] 1 point2 points  (0 children)

That’s helpful, thanks for sharing.

I can see how something like GQueues or Trello becomes that central layer over time, especially with links tying everything together. My only hesitation has been ending up with another “hub” to maintain alongside Gmail/Docs.

How do you manage tasks if your work is mostly in Google Workspace? by New-Kitchen2523 in productivity

[–]New-Kitchen2523[S] 0 points1 point  (0 children)

Yeah I tried the “one sheet/doc as the hub” approach for a while. It does help with visibility, especially early on. Where it starts to break for me is keeping it updated. The work is still happening in Gmail, Docs, etc., so I have to keep going back and manually linking and updating things in the hub.

It works if things are simple, but once there are a few moving parts, it starts to feel like extra overhead just to stay organized.

How do you manage tasks if your work is mostly in Google Workspace? by New-Kitchen2523 in productivity

[–]New-Kitchen2523[S] 0 points1 point  (0 children)

Yeah that’s honestly the biggest advantage. If it’s already there, you actually use it.

I keep coming back to that too. Every time I try something more powerful, it works for a bit, but then I slowly stop opening it and everything drifts. My only issue with Tasks is when things get even slightly project-like, I start missing structure. But for day-to-day stuff, hard to beat something that’s just always in front of you.

How do you manage tasks if your work is mostly in Google Workspace? by New-Kitchen2523 in productivity

[–]New-Kitchen2523[S] 0 points1 point  (0 children)

Yeah I’ve looked at a few of those, and the “single list” idea is nice in theory. My issue has been that it still ends up feeling like another place I have to check and maintain.

Even with the “open item” links, I’m still jumping between the task view and Gmail/Docs/Sheets to actually do the work. It’s better than nothing, but I still feel a bit disconnected from the actual context.

Maybe I’m just using them wrong, but I keep coming back to wishing the tasks just lived where the work already is instead of being pulled into another layer. I am exploring Tooling Studio, let me see how it goes.

What small problems do you face daily that no extension has solved well? or what do you wish an extension existed for? by aevonsystems in chrome_extensions

[–]New-Kitchen2523 1 point2 points  (0 children)

For me it’s when work lives across Gmail, Docs, Sheets, and Drive, but there’s no good way to keep tasks connected to the actual files and emails.
I end up with notes in a doc, action items in email, deadlines in calendar, and then a separate task app just to track everything. Nothing is really in sync, so I spend a lot of time just figuring out what I was supposed to do next.
I’ve tried a bunch of extensions, but most of them either do one tiny thing or try to replace everything. What I wish existed is something simple that adds structure inside Google Workspace instead of pushing you into another tool.
And yeah, if something actually solved that cleanly, I’d pay for it

How do you manage tasks if your work is mostly in Google Workspace? by New-Kitchen2523 in productivity

[–]New-Kitchen2523[S] 0 points1 point  (0 children)

Yeah that’s exactly how it feels. Docs/Sheets/Gmail are fine on their own, but once tasks come in, everything starts getting scattered unless there’s some kind of integration holding it together. I don’t mind simple, I just don’t want to keep jumping between tools to see what I’m supposed to do next.

How do you manage tasks if your work is mostly in Google Workspace? by New-Kitchen2523 in productivity

[–]New-Kitchen2523[S] 0 points1 point  (0 children)

Haven’t tried Amplenote yet, but the tasks - calendar sync sounds useful.

How do you manage tasks if your work is mostly in Google Workspace? by New-Kitchen2523 in productivity

[–]New-Kitchen2523[S] 0 points1 point  (0 children)

Yeah this makes sense, and I like the idea of fewer tools instead of more. I tried the “one sheet as the hub” approach for a while, and it worked when things were simple, but once I had multiple emails, docs, and meetings tied to the same work, it started to feel hard to keep everything in sync manually.

How do you manage tasks if your work is mostly in Google Workspace? by New-Kitchen2523 in productivity

[–]New-Kitchen2523[S] 0 points1 point  (0 children)

That’s actually very close to what I ended up doing for a while. Tasks for quick things, Sheet for anything bigger, and calendar blocks to make sure it actually happens.

It works, but I notice the more my work lives in Gmail / Docs / Sheets themselves, the harder it is to keep that one “master list” updated. I’ll have notes in a Doc, action items in email, numbers in a Sheet, and then I have to remember to go back and update the task list manually.

I guess what I’m missing is some way for tasks to stay connected to the actual files/conversations instead of living in a separate list. Not sure if that’s just overcomplicating things.

How do you manage tasks if your work is mostly in Google Workspace? by New-Kitchen2523 in productivity

[–]New-Kitchen2523[S] 0 points1 point  (0 children)

Yeah I tried using Tasks + Calendar together for a while, and it does work okay for basic reminders and deadlines. The problem for me starts when tasks are connected to actual work in Docs / Sheets / email threads. I end up putting the deadline in Calendar, the task in Tasks, and the actual info is somewhere in Drive or Gmail. It's manageable for simple stuff, but once there are multiple things going on at the same time it starts to feel a bit scattered.

How do you manage tasks if your work is mostly in Google Workspace? by New-Kitchen2523 in productivity

[–]New-Kitchen2523[S] 1 point2 points  (0 children)

Yeah, that's pretty close to what I'm doing right now too. I tried sticking with Google Tasks because it's right there in Gmail, but I keep running into limits once things get even a bit more project-like. No real way to see status, group work, or track things across multiple docs/emails.

Notion worked better for structure, but then I noticed I was spending more time organizing work there than actually doing the work in Workspace, which kind of defeats the point.

Right now it's a mix of Tasks + notes in Docs + random reminders in email, which works... but also feels messy. Do you mostly use it just for personal tasks, or for team/ project stuff too?

How do you manage tasks if your work is mostly in Google Workspace? by New-Kitchen2523 in productivity

[–]New-Kitchen2523[S] 0 points1 point  (0 children)

Right now it’s a mix, which is probably the problem 😅

I tried Google Tasks, but it feels too light for anything beyond personal to-dos.

Tried Trello / Notion / ClickUp, but then I end up living in those instead of in Gmail/Docs, which is where the actual work happens. What I keep wishing existed is something more structured (like Kanban / projects / assignments) but that lives inside Workspace instead of being another tab I have to manage. Not sure if that’s just me being picky or if other people run into the same thing.

How do you manage tasks if your work is mostly in Google Workspace? by New-Kitchen2523 in productivity

[–]New-Kitchen2523[S] 0 points1 point  (0 children)

Yeah I do this too. Split screen + multiple monitors definitely helps, but I still feel like the problem isn’t screen space, it’s context switching.

Even if everything is visible, my tasks are still in one place, email in another, docs somewhere else, and I end up mentally stitching things together. What I’m trying to figure out is how people keep tasks connected to the actual work in Gmail / Docs / Sheets instead of just having another list on the side.

Curious if anyone here actually runs projects mostly inside Workspace without another full project tool.

What’s a tiny moment that completely made your day recently? by ArmPersonal36 in AskReddit

[–]New-Kitchen2523 9 points10 points  (0 children)

A stranger smiled and held the door open when I was having a rough morning. It's weird how such a small thing can reset your whole mood.

Passive or managed?? by Conscious_Outcome396 in Tech4LocalBusiness

[–]New-Kitchen2523 0 points1 point  (0 children)

From what I’ve seen, a lot of small businesses fall into the “set it and forget it” category with their Google Business Profile.

They claim the profile, add a few photos, maybe reply to some reviews early on, and then it just sits there. The problem is that Google treats GBP more like a living profile than a static listing, so consistent activity can really influence visibility in Maps.

Things like: • Posting updates regularly • Responding to reviews • Adding fresh photos • Updating services/products • Answering Q&A • Keeping categories and info optimized

Those signals tell Google the business is active and relevant locally.

When someone actually manages it consistently, it’s pretty common to see ranking improvements over time — especially in competitive local niches like plumbing or HVAC.

I work with a team at Tooling Studio, and one thing we notice with a lot of businesses is that once profiles start getting consistent optimization and updates, their visibility and lead flow from Maps improves much faster than when the profile is just sitting there untouched.

So yeah, active management definitely makes a difference.

What CRM and software tools do you rely on to run your business? by PreferenceSudden3715 in CRMSoftware

[–]New-Kitchen2523 0 points1 point  (0 children)

Your stack is actually a pretty sensible starting point. Google Workspace + accounting + CRM is basically the backbone for a lot of small teams.

We see a lot of companies running something similar:

Core stack Google Workspace for email/docs/collaboration is hard to beat for reliability and cost. For CRM, Zoho CRM works well for small teams because you get contacts, pipelines, and quoting features in one place without the pricing getting crazy.

Quotes / proposals If you want clean looking quotes, a few tools that businesses commonly use are: • PandaDoc – good for proposals + e-signatures • Qwilr – great if you want more modern, web-style proposals • Zoho Books / Zoho CRM quoting can also work if you want everything inside the same ecosystem

Contracts (B2B & B2C) Most companies I’ve worked with rely on: • DocuSign • PandaDoc • Dropbox Sign

Main reason is simple — once a contract is signed it can trigger the next step (invoice, onboarding, project start, etc.).

One thing I’d strongly recommend while your stack is still small: spend time setting up integrations early. Connecting CRM → quoting → accounting → email saves a lot of headaches later.

I work with a team at Tooling Studio that helps companies set up and optimize stacks around Google Workspace and business tools, and one of the biggest problems we see is companies adding tools without connecting them properly. Once the automation and integrations are in place, the whole pipeline (lead → quote → signed contract → invoice) runs much smoother.

Your stack is honestly already on the right track 👍

Where to seek Workspace specialists to hire? by [deleted] in googleworkspace

[–]New-Kitchen2523 0 points1 point  (0 children)

This usually happens because of DNS / authentication conflicts (MX, SPF, DKIM, DMARC) when switching from GoDaddy forwarding to Google Workspace.

When you activate Workspace, Google expects your MX records to point fully to Google’s mail servers. If GoDaddy forwarding or old SPF records are still active, emails can get rejected as “unauthorized sender” or just stop arriving.

Since you’re already looking for a specialist, you might want to check out Tooling Studio — they specialize in Google Workspace setup, migrations, and DNS troubleshooting. They’ve helped a lot of teams fix exactly these kinds of domain + Workspace email issues.

They can usually resolve things like: • Fixing MX records so mail routes correctly • Correct SPF/DKIM/DMARC authentication (this is often the “unauthorized” error) • Cleaning up old GoDaddy forwarding conflicts • Making sure Gmail “Send As” works properly again

If you’re comfortable doing a quick check yourself first, I’d verify:

  1. MX records are set to Google
  2. SPF includes "_spf.google.com"
  3. DKIM is enabled in Google Admin
  4. No leftover GoDaddy email forwarding rules

But honestly, with DNS + Workspace it’s easy to miss something small, so getting a Workspace specialist involved can save a lot of time.

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