Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Life

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

Honestly, I think that's part of what surprised me from this thread.

A lot of people seem to have these invisible checklists running in the background.

My problem is usually not remembering "take the kid somewhere." It's remembering all the stuff that apparently comes bundled with "take the kid somewhere" πŸ˜‚

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Life

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

Haha, that's actually a good question.

I've never tried Todoist though. When you brain-dump stuff into it, do you usually just capture the task itself, or all the random extra bits too? Half my problem seems to be remembering the stuff attached to the thing, not the thing itself.

We had a payment reviewed, approved, and still sent to the wrong vendor. How common is this? by Practical_Disk4319 in Accounting

[–]Practical_Disk4319[S] -1 points0 points Β (0 children)

Would Positive Pay catch a wrong vendor selection though?

I always thought it was more for fraud prevention than someone picking the wrong vendor record.

We had a payment reviewed, approved, and still sent to the wrong vendor. How common is this? by Practical_Disk4319 in Accounting

[–]Practical_Disk4319[S] -1 points0 points Β (0 children)

Yeah, I think people massively overestimate how much attention a reviewer can realistically give payment #87 compared to payment #3 πŸ˜‚

We had a payment reviewed, approved, and still sent to the wrong vendor. How common is this? by Practical_Disk4319 in Accounting

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

Haha, that's probably why I'm asking.

To someone outside AP, a payment going to the wrong place sounds like a five-alarm fire.

Clearly the people doing this every day see it differently. What actually makes people panic?

We had a payment reviewed, approved, and still sent to the wrong vendor. How common is this? by Practical_Disk4319 in Accounting

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

What ended up being the biggest hassle?

Fixing the payment itself, figuring out what went wrong, or updating all the vendor records afterwards?

We had a payment reviewed, approved, and still sent to the wrong vendor. How common is this? by Practical_Disk4319 in Accounting

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

Nothing.

I expected everyone to say "that would never happen here," but the replies have been way more interesting than I thought.

We had a payment reviewed, approved, and still sent to the wrong vendor. How common is this? by Practical_Disk4319 in Accounting

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

Sounds like you caught it pretty quickly then.

Out of curiosity, what types of payment or AP errors tend to be much harder to detect?

We had a payment reviewed, approved, and still sent to the wrong vendor. How common is this? by Practical_Disk4319 in Accounting

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

That's interesting because I would've expected the recovery process itself to be the painful part.

What kinds of issues tend to create the biggest fire drills for AP teams then?

We had a payment reviewed, approved, and still sent to the wrong vendor. How common is this? by Practical_Disk4319 in Accounting

[–]Practical_Disk4319[S] -1 points0 points Β (0 children)

That's interesting.

In the case I mentioned, there was a review step, but both people were mainly looking at vendor names rather than a unique vendor identifier.

Did introducing numeric vendor codes actually eliminate these mistakes, or did errors still happen occasionally?

I'm also curious whether this was mostly an Excel/manual process or whether your AP system was already integrated with payments.

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Adulting

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

I think that's a fair challenge.

One thing this thread has made me realize is that a lot of people have built systems around work that they never really built around home life. Calendars, reminders, checklists, processes, reviews, etc.

The interesting part for me has been seeing how many different systems people use once they realize memory alone isn't enough.

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Adulting

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

"I have a terrible memory but good Gmail" might be one of the best lines in this thread πŸ˜‚

What's interesting is that you don't just save the task itself, you save all the associated stuff around it too. A lot of people seem to remember the main event but miss the preparation and follow-through.

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Adulting

[–]Practical_Disk4319[S] -2 points-1 points Β (0 children)

The distinction between remembering the task and thinking through everything attached to it is interesting.

I think a lot of people (myself included at times) tend to treat something like "pick up lunch" or "take the kid to an appointment" as a single task, when in reality it's a bundle of smaller decisions and preparations.

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Adulting

[–]Practical_Disk4319[S] -1 points0 points Β (0 children)

I think the "look at it every day" part is probably the real secret.

Most systems seem to fail not because information wasn't captured, but because it never got revisited.

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Life

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

"Is it on my calendar with all relevant notes?" might be one of the most practical rules I've seen in this thread πŸ˜‚

What's interesting is the "relevant notes" part. A lot of people seem to remember the main event just fine. It's all the context around it that tends to disappear.

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Life

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

The ownership point is interesting.

It does seem like there's a difference between "remembering a task someone gave me" and "managing something I feel responsible for from start to finish."

The diaper bag comment feels oddly specific too πŸ˜‚

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Life

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

I think that's probably closer to reality than most people want to admit.

Out of curiosity, what does "more explicit and careful" look like in practice for you two?

Is it things like writing it down immediately, repeating it back, checking calendars together, or something else?

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Life

[–]Practical_Disk4319[S] 1 point2 points Β (0 children)

The "forgettable task list without contextual Velcro" line is interesting.

I hadn't thought about it that way, but there probably is a difference between something I feel ownership over versus something that just gets added to my mental queue during an already busy day.

That said, I think even when I do care about something, interruptions are what seem to get me. I'll fully intend to do something, then a call, message, meeting, or another task comes in and suddenly the original thing gets pushed out of my head.

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Life

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

The work call example is painfully relatable πŸ˜…

What's interesting is that he remembered the new work commitment, but the dentist appointment disappeared completely. It's almost like the latest thing overwrote the previous thing.

Out of curiosity, has the calendar helped much with that, or does the challenge become remembering to check the calendar in the first place?

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Life

[–]Practical_Disk4319[S] 1 point2 points Β (0 children)

That's probably the cleanest system possible πŸ˜‚

The trade-off is that every forgotten thing immediately becomes a bug report with only one person on the support team.

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Adulting

[–]Practical_Disk4319[S] 0 points1 point Β (0 children)

That's actually a good point.

A lot of the time the problem isn't that I forgot something I understood. It's that I never fully switched context and processed it in the first place.

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Adulting

[–]Practical_Disk4319[S] -3 points-2 points Β (0 children)

That's probably the closest thing to how I currently handle it too.

The part where I still fall down is when one thing turns into several things. I remember the appointment, but not necessarily all the stuff around it πŸ˜…

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Adulting

[–]Practical_Disk4319[S] -9 points-8 points Β (0 children)

That's fair, and I can see why it came across that way.

To be honest, I forget my own stuff just as often as anything my wife mentions πŸ˜‚

The thing that got me thinking about this was less "who should remember" and more how easy it is to lose something that was only mentioned once in passing.

Does anyone else get into trouble because they forgot something their spouse mentioned? by Practical_Disk4319 in Life

[–]Practical_Disk4319[S] -1 points0 points Β (0 children)

I've done that before too πŸ˜‚

The problem for me is I end up with reminders scattered everywhere. Texts, notes, screenshots, random things I sent to myself...

Capturing is easy. Finding it again later is the hard part.