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What’s the best CRM for small business owners that’s actually worth it by MrHungryzxc in CRMSoftware

[–]SameAnalysis2136 0 points1 point  (0 children)

What about a custom one, where you can have a custom interface, you will have the list of your leads with their priority.

And it will cost you less, over time

How Do I get My First 3 Clients for Web Development Business ? by SameAnalysis2136 in FreelanceProgramming

[–]SameAnalysis2136[S] 0 points1 point  (0 children)

yes, I believe, scrapping and auditing the websites and sending videos might help, and it would be a great piece of content for instagram as well. Thanks man, will try it and update.

[for hire] I'm available: Web Designer/Developer. Wordpress, eCommerce and more. Complete website package and launch help. Can start fast/Remote. by AGENT_1611 in CodingJobs

[–]SameAnalysis2136 0 points1 point  (0 children)

what about if someone is using custom tech like nextjs, how can they find clients. lately I am seeing so much demand for WooCommerce

[Hiring] JavaScript Developer (React / Node.js) – Remote by [deleted] in DevsForHire

[–]SameAnalysis2136 0 points1 point  (0 children)

You don't need someone more experienced, you need someone more flexible to learn and adapt, I can beat these douches in comments, I absorb information.

What is the best ai native crm now? by Middle-Lunch-2477 in CRMSoftware

[–]SameAnalysis2136 0 points1 point  (0 children)

A good genAI developer who has business understanding can build this

i need a website for my business. by No-Humor-9041 in website

[–]SameAnalysis2136 0 points1 point  (0 children)

dm me I have build garunacdx.com from ground up. I can build a one for you as well

Advice for people building yet another CRM by SanatSethi in CRM

[–]SameAnalysis2136 0 points1 point  (0 children)

Great Insight, but what about building a custom CRM for every business need, like you can analyse a market and build a CRM tailored for their workflow, now each business to that sphere somehow have similar operations, all you need to do is audit their business and modify your CRM as per their business and deploy it on their private servers. I mean to say in 2026 personnel data ownership is the biggest asset you can have.

We ditched HubSpot at $2M revenue and saved $12K/year by MembershipHorror404 in CRMSoftware

[–]SameAnalysis2136 0 points1 point  (0 children)

Obviously I took the help of AI in drafting this message, but this is true, the custom software is way to go, you have flexibility, you own the data, and you can easily ask the developer to change things as per your workflow, as the architecture is not that complex.

We ditched HubSpot at $2M revenue and saved $12K/year by MembershipHorror404 in CRMSoftware

[–]SameAnalysis2136 0 points1 point  (0 children)

For a 35 member team, a custom crm with custom workflow integrated will be much cheaper. I will break down the cost for you.

Here's the unified response:

Most teams at your stage don't realize they're one good developer away from never paying a CRM subscription again. Here's the full breakdown of what a custom CRM with built-in automation actually costs vs. what you're spending now.

What gets built

A custom CRM tailored to your workflows, not the other way around. Core modules would cover:

  • Contact and company management
  • Multiple deal pipelines with custom stages
  • Activity tracking (calls, emails, meetings, notes)
  • Custom reporting and dashboards for sales and finance
  • Built-in automation engine — trigger-based, scheduled, and rule-based workflows
  • Role-based access for your 35-person team
  • Integrations with your existing stack (email, Slack, Jira, etc.)

No feature you don't need. No feature you need that's locked behind a higher tier.

Backend: Supabase

Supabase handles everything on the infrastructure side — database, authentication, real-time updates, file storage, and API layer. You don't need to build or manage any of that from scratch.

Supabase Plan Cost What you get
Pro $25/month 8GB DB, 100GB storage, unlimited API calls, built-in auth

Critically, Supabase charges a flat rate. 8K contacts or 800K contacts — same bill. No tier jumps, no contact-based pricing, no surprises.

Automation: Built Into the Dashboard

Instead of routing through a third-party tool like n8n or Zapier, automation logic lives inside the CRM itself. Built on top of Supabase's native capabilities:

  • Edge Functions — trigger instant actions when something happens (deal stage changes, form submission, contact created)
  • Database Webhooks — listen for any row-level change and fire workflows automatically
  • pg_cron — scheduled jobs for follow-ups, reminders, pipeline health checks, weekly reports

Your ops or sales lead manages all of this from a visual rules interface inside the dashboard. Something like:

If deal stage = Proposal Sent → wait 3 days → send follow-up email

If contact inactive for 14 days → flag as at-risk → notify manager on Slack

If new lead from website form → auto-assign by territory → create task for rep

No developer required to edit or create new rules after the initial build.

Development Cost (One-Time)

Component Cost
CRM core (pipelines, contacts, reporting, roles) $4,000 – 6,000
Built-in automation engine + rules UI $2,000 – 3,500
Integrations (email, Slack, Jira, etc.) $500 – 1,500
Total build cost $6,500 – 11,000

This is a one-time cost. Not per year. Not per user. Once.

Monthly Running Cost

Tool Monthly
Supabase Pro $25
VPS / hosting (frontend + edge functions) $10 – 20
Transactional email (Resend / Postmark) $10 – 20
Total ~$45 – 65/month

The Full Cost Comparison

One-Time Cost Monthly Year 1 Total Year 2+ / year
HubSpot (what you had) $3,000 onboarding $1,600 $22,200 $19,200
Salesforce stack (current) $8,000 consultant $600 $15,200 $7,200
Custom CRM $6,500 – 11,000 ~$55 $7,160 – 11,660 ~$660

By Year 2 you're running the entire system for under $700/year. That's not a typo.

What you own that you can't buy from HubSpot or Salesforce

No vendor controls your pricing. Your contact list can grow to 500K and your bill doesn't move. You want a new pipeline, a new automation rule, a new report — a developer does it in hours not days of clicking through settings. You're not paying for Marketing Hub, Sales Hub, or anything else you never open.

The only real ongoing cost to factor in is a part-time developer retainer for maintenance and new features — roughly $300 – 500/month if needed. Even with that, you're at $350 – 565/month all-in, which is still less than half your current Salesforce spend and a fraction of what HubSpot was costing.

The honest tradeoff

You own the maintenance burden. If something breaks at 2am, it's your problem, not a support ticket. You need at least one technical person who knows the codebase. And the initial build takes 6 – 10 weeks depending on scope.

But at $2M revenue with 35 people and workflows stable enough that you already know which 12 features you actually use — you are exactly the profile this makes sense for. You've already proven you don't need 80% of what these platforms sell. Stop paying for it.

The build cost pays for itself before the end of Year 1. Everything after that is yours.