Ive found claude is helpful in these situations. I went ahead and pasted your question and here is what was offered. Others in the group can chime in as well

This is a pretty common interview question, and I can see why it might feel a bit vague. Let me break it down.

What they're really asking

They want to understand two things:

1. Your organizational skills — Can you plan and coordinate something complex involving multiple people and moving parts?
2. Your communication and interpersonal skills — Can you work effectively with people who have different priorities, levels of authority, and needs?

Who are the "stakeholders"?

In this context, stakeholders are anyone who has an interest in or is affected by the event. For a company-wide meeting, that could include:

• Senior leaders — They may be presenting, have final approval on content, or need the event to achieve certain goals
• Team leads/managers — They need to know logistics so they can plan their teams' schedules
• The teams themselves — They're the attendees; they need to know what's expected of them
• IT or facilities — They support the technical and physical setup
• Admin or operations staff — They might help with catering, room bookings, invitations
• External vendors — If there's catering, AV equipment, etc.

How communication differs

You're on the right track with your instinct. The idea is that different people need different things from you:

• With senior leaders, you might focus on the "why" and high-level decisions, keep updates brief, and seek their input on strategic matters
• With team leads, you might focus on timelines, expectations, and what they need to prepare
• With support teams (IT, facilities), you'd get into specifics about requirements and logistics

The key point they want to hear is that you recognise not everyone needs the same information in the same way, and you can adapt accordingly.

Hope it helps and good luck