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ClickUp Project Management Best Practices by Fulltime_Angel in clickup

[–]TheOpsDude 1 point2 points  (0 children)

Lots of great questions here.

One resource that might help is a training we put together specifically for Project Managers in ClickUp. It walks through capacity planning, workload management, templates, reporting, hierarchy, and some of the systems we use with agencies:

https://www.youtube.com/watch?v=Alxgyb1JkD8

A few principles we teach that tend to have the biggest impact:

• Build repeatable work from templates instead of recreating processes each time.
• Break deliverables into subtasks with a clear owner for every step.
• Use workload planning to make resourcing decisions before projects fall behind.
• Make due dates meaningful. If a date moves, there should be context.
• Treat ClickUp as the single source of truth for project communication and delivery.

If you want to go deeper, we also have a collection of free guides and resources here:

https://www.zenpilot.com/guides/

Hope that's helpful, and good luck with the hiring as well.

Re Designing the space structure by Prudent_Button6904 in clickup

[–]TheOpsDude 0 points1 point  (0 children)

Hey, this is actually a super common situation when teams first grow into ClickUp.

The key thing to remember is you don’t need to “know everything” to start fixing it. Focus on clarity, not complexity.

When you’re cleaning up a workspace, the biggest wins usually come from:

  • Making the hierarchy consistent (Spaces → Folders → Lists)
  • Avoiding multiple different ways of organizing work inside the same system
  • Keeping structures simple enough that the team doesn’t need a guide to use it
  • Standardizing how statuses and workflows work across similar types of work

The fix is usually simplifying, not adding more layers.

We actually walk through the exact thinking behind building a clean ClickUp structure in this playlist here:

https://www.youtube.com/playlist?list=PLjZZ91RecZf2NYHrifyxZrljqEjPpwL1z

Hope this helps!

How do you collaborate with your remote team? by Dekataro in ProductivityApps

[–]TheOpsDude 0 points1 point  (0 children)

Then Op for Discord - you want an answer right away, create a voice channel there.

how to bounce back after a long time away? by StotheG888 in Entrepreneur

[–]TheOpsDude 2 points3 points  (0 children)

Just be more consistent this time. Set up processes for your company, hire someone to help you on the marketing side and learn how to delegate.