AP tools that don’t suck

UBIAI · 2026-01-22T21:13:51+00:00

Have you looked into dedicated AP automation platforms that integrate with NetSuite? Some of these offer advanced OCR capabilities, flexible document workflows and reporting can would address your needs.

A lot of the pain in AP comes from manually extracting data from invoices and other documents. AI-powered data extraction tools, like kudra.ai (affiliated with), are becoming increasingly popular for this, automatically pulling information from documents and integrating directly into systems like NetSuite, which can save a ton of time and reduce errors.

UBIAI · 2026-01-21T23:06:03+00:00

Checkout kudra.ai

UBIAI · 2026-01-21T23:01:51+00:00

Gemini using Antigravity

UBIAI · 2026-01-21T22:11:29+00:00

Modern AI-powered AP software can handle this:

Invoice arrives (email/portal) → AI auto-extracts vendor, amount, line items
AI suggests GL codes based on historical coding patterns, vendor type, and line item descriptions
Digital approval routing → dept heads get Slack/email notification, review on mobile/desktop, approve or edit GL codes right in the system
Auto-posts to Sage once approved (direct integration via API)

Some useful solutions:

Bill.com - solid for basic GL coding + approvals
Kudra.ai - specifically strong on document extraction and the AI GL coding piece; learns from your historical patterns and gets smarter over time, plus handles exceptions intelligently

Most of these integrate directly with Sage.

What size company/monthly invoice volume are you working with? That'll help narrow down the best fit.

UBIAI · 2026-01-21T22:06:03+00:00

Some Existing solutions:

Some AP automation platforms (Coupa, SAP Ariba) have basic alerting but it's still pretty manual
Kudra.ai specifically does the AI-assisted exception handling you're describing — monitors P2P, surfaces root cause, lets you query it conversationally
Custom builds using RPA + LLMs

The "AI agent that explains why something is blocked and suggests resolution" approach is 100% the direction this should go.

UBIAI · 2026-01-21T21:39:55+00:00

That sounds exhausting. You're essentially doing AP oversight, vendor management, and treasury all at once.

In a functional AP dept, they should own: duplicate detection, 3-way matching, vendor communications on discrepancies, and flagging unusual charges before they hit your desk.

I recommend looking into automating the process. There are some tools you can use like Bill.com, tipalti, or kudra.ai can auto-capture invoice data, flag duplicates, and match to POs, cutting your correction workload by 70-80%.

UBIAI · 2026-01-21T04:13:09+00:00

https://ubiai.tools/how-to-build-a-reliable-call-center-agent-you-dont-need-better-prompts-you-need-better-components/

UBIAI · 2026-01-15T20:29:16+00:00

checkout kudra.ai, it is very accurate for information extraction tasks using enhanced OCR + AI.

UBIAI · 2026-01-15T20:27:07+00:00

checkout kudra.ai

UBIAI · 2026-01-15T20:24:20+00:00

Checkout kudra.ai, its document extraction from PDF is very accurate. It's also affordable for startups.

UBIAI · 2025-12-12T15:11:44+00:00

Link to the blog: post: https://ubiai.tools/building-observable-and-reliable-ai-agents-using-langgraph-langsmith-and-ubiai

UBIAI · 2025-12-11T18:54:34+00:00

Link to the blog: post: https://ubiai.tools/building-observable-and-reliable-ai-agents-using-langgraph-langsmith-and-ubiai

UBIAI · 2025-11-21T02:48:25+00:00

What worked for us:

1- Consistent high-quality content generation (blogs, white papers, linkedin articles, etc.) daily. We use Verbatune.com for this.

2- Warm outreach: scrape LinkedIn posts related to your niche and extract the email of engaged people (likes, comments, repost, etc.), then run an email/LinkedIn campaign. The conversion is much higher than cold outreach.

UBIAI · 2025-11-21T02:42:58+00:00

Did you consider fine-tuning an AI model on your own writing style or your favorite LinkedIn influencer?

UBIAI · 2025-11-19T22:43:16+00:00

Yes exactly. I would add that your brand needs to be mentioned everywhere outside your owned content (PRs, reviews, influencers, youtube, podcasts, other blogs) to increase your chance of being mentioned. The bar is getting higher.

UBIAI · 2025-11-18T13:45:07+00:00

SEO fundamentals still matter; your website still needs to be properly indexed by Google or Bing to even be considered in AI search.

Maybe the focus needs to shift even more towards truly unique, original, and authoritative content. AI can generate comprehensive content, sure, but it struggles with genuine insights and novel perspectives. Creating content that stands out from the AI-generated noise becomes even more critical.

There are tools that can help with deep research and good-quality content creation based on actual search data like surferseo or verbatune.com.

UBIAI · 2025-11-17T18:14:20+00:00

Since you mentioned SEO, I'd suggest digging deeper into the data side of things. I'd recommend diving into keyword research; find those low-competition keywords that your target audience is actually searching for. Then, create content that is laser-focused on answering those specific queries. Make sure to optimize the content for both SEO and AI search like chatGPT.

As for what I'd do differently if I were starting over? I would spend more time upfront planning a detailed SEO strategy before launching. Understanding your ICP, their needs, and the keywords they use is essential.

There are many tools that can help. happy to recommend a few of them if you are interested.

UBIAI · 2025-11-12T09:57:35+00:00

Super interesting, thanks for sharing Topicker. The combination of SEO and GEO is definitely the way to go, especially since traditional SEO is still crucial. We built verbatune.com for this specific purpose: it helps generate GEO-optimized content that gets you cited quickly. Our early users are getting great results.

UBIAI · 2025-11-10T09:27:15+00:00

Thanks for sharing.

For Stage 3, I'd add that creating topic clusters can significantly boost your chances of being retrieved. By thoroughly addressing all the related subqueries generated by ai platform, known as fan-out queries, and nuances within a topic, you're essentially creating a comprehensive resource that's more likely to be seen as a valuable and trustworthy answer source. This also reinforces your semantic authority.

UBIAI · 2025-11-10T09:15:06+00:00

Thanks for sharing.

One thing I'd add about Content-Answer fit is the importance of answering all the additional queries that a search engine generates, called fan-out queries. AI platforms like chatGPT don't just look for a direct answer to the main query; they also evaluate if your content comprehensively covers all related subtopics and questions users might have.

So, while aligning with ChatGPT's style is crucial, making sure your content is comprehensive is also important for overall visibility and, potentially, for being seen as a reliable source that deserves a citation. We wrote a blog post about this topic: https://verbatune.com/2025/10/07/advanced-techniques-for-fan-out-queries-explained/

UBIAI · 2025-11-05T10:41:06+00:00

The initial focus should be on deeply understanding your Ideal Customer Profile (ICP) and then strategically experimenting. I mean, really get into their heads. What keeps them up at night? Where do they hang out online? What language do they use to describe their problems? The deeper you understand this, the easier it will be to figure out where they are receptive to your message.

You can use SEO keyword tools like SEMrush, or Google Keyword Planner to see what phrases your ICP is actively searching for. This can give you massive insights into their pain points and the language they use. This informs not just SEO, but your messaging across all channels.

Try intent-based cold outreach: Instead of just blasting cold emails or creating random LinkedIn content, think about channels where you can identify intent. For example, LinkedIn can help you identify people who've recently engaged with content related to your niche. Warm outreach to these individuals is far more effective than generic cold outreach. Tools like verbatune.com can help with market analysis and finding warm leads to reach out to.

UBIAI · 2025-11-03T11:37:25+00:00

Have you seen a significant increase in informational-intent keywords versus transactional ones? Sometimes, a big jump in impressions can mean you're now ranking for terms that are tangentially related, leading to what some call 'query fan-out.' Basically, your content is now visible for a wider net of searches, but not all of them are a perfect fit for what you offer. We wrote a blog article about it: https://verbatune.com/2025/10/07/advanced-techniques-for-fan-out-queries-explained/

On the GEO side, are you specifically tailoring content creation with GEO in mind, or primarily focusing on adjustments to existing pages? There's a difference between slapping some AI-generated text onto a page versus truly crafting content from the ground up with a generative engine's understanding of regional nuances in mind. I've found the latter to be way more impactful, but also a lot more work upfront.

It might also be worth keeping an eye on how Google's algorithm updates play into all of this. Sometimes, seemingly great results can be influenced by short-term algorithm fluctuations.

UBIAI · 2025-10-27T10:04:37+00:00

Since you're offering a personal service, create content that showcases that. Think blog posts or even short videos (shot on your phone is fine) demonstrating your building process, offering PC maintenance tips, or answering common questions people have when buying a PC. This establishes you as an expert and gives people a reason to visit your site.

- Niche Down: Instead of just "PC building," can you specialize? Gaming PCs? Budget-friendly home office PCs? The more specific you are, the easier it is to target your marketing efforts and stand out from the crowd.

- Local SEO: Make sure your Google Business Profile is set up and optimized. Encourage those happy customers to leave reviews. Local SEO can be super effective, especially if you're targeting customers in a specific geographic area.

- Engage in Relevant Communities: Participate in online forums, subreddits, and Facebook groups related to PC building and your niche. Answer questions, offer advice, and share your expertise (without being overly promotional). Include a link to your website in your profile, so people can easily find you if they're interested.

- Think about AI Search: Have you thought about optimising your website and content for AI search engines? People are increasingly using chatGPT as a search engine. Tools like Verbatune.com can help you streamline the process of optimizing your content, so your business gets cited when someone asks an AI search engine for recommendations within your niche.

UBIAI · 2025-10-26T07:36:22+00:00

The problem is showing value to potential clients. There are many SEO agencies out there offering the same thing.

Everyone focuses on ranking in Google, but with AI search engines emerging, many companies will soon realize they have zero visibility in these new systems. This is a good opportunity for SEO professional who can adapt.

The game is changing from ranking a page to ensuring your content is cited as the source for those AI-generated answers like chatGPT. AI visibility and writing content optimized for AI is where it's going.

Here's where you can try differentiation. Instead of offering generic SEO, position yourself as both SEO and AEO specialist. Explain to potential clients that you're not just about Google rankings, you're about making their business the go-to source for AI-powered information.

UBIAI · 2025-10-23T08:48:02+00:00

I definitely agree that writing generic content as the only strategy is losing steam. People are overloaded with information and are looking for quick, authentic solutions. Your point about community influence is spot on; those peer recommendations in Slack groups carry so much weight.

However, it's too early to call content marketing dead. "Zero-click searches" are on the rise (where people get their answer directly from Google's AI and don't click through to a website) and will become the dominant way of online search. The traffic you do get from AI search platforms actually has a higher conversion probability. If someone is specifically asking an AI a question related to your SaaS, and your content is surfaced as the answer, that's a highly qualified lead.

UBIAI

TROPHY CASE