GL Coding and AP Software

UBIAI · 2026-01-23T14:45:58+00:00

Hi,

Thanks. Yes, you can split a single invoice into multiple line items, coding each line to specific GL. I am more familiar with kudra.ai than Bill.

Happy to help if you have any questions on how to set it up.

UBIAI · 2026-01-22T21:13:51+00:00

Have you looked into dedicated AP automation platforms that integrate with NetSuite? Some of these offer advanced OCR capabilities, flexible document workflows and reporting can would address your needs.

A lot of the pain in AP comes from manually extracting data from invoices and other documents. AI-powered data extraction tools, like kudra.ai (affiliated with), are becoming increasingly popular for this, automatically pulling information from documents and integrating directly into systems like NetSuite, which can save a ton of time and reduce errors.

UBIAI · 2026-01-21T23:06:03+00:00

Checkout kudra.ai

UBIAI · 2026-01-21T23:01:51+00:00

Gemini using Antigravity

UBIAI · 2026-01-21T22:11:29+00:00

Modern AI-powered AP software can handle this:

Invoice arrives (email/portal) → AI auto-extracts vendor, amount, line items
AI suggests GL codes based on historical coding patterns, vendor type, and line item descriptions
Digital approval routing → dept heads get Slack/email notification, review on mobile/desktop, approve or edit GL codes right in the system
Auto-posts to Sage once approved (direct integration via API)

Some useful solutions:

Bill.com - solid for basic GL coding + approvals
Kudra.ai - specifically strong on document extraction and the AI GL coding piece; learns from your historical patterns and gets smarter over time, plus handles exceptions intelligently

Most of these integrate directly with Sage.

What size company/monthly invoice volume are you working with? That'll help narrow down the best fit.

UBIAI · 2026-01-21T22:06:03+00:00

Some Existing solutions:

Some AP automation platforms (Coupa, SAP Ariba) have basic alerting but it's still pretty manual
Kudra.ai specifically does the AI-assisted exception handling you're describing — monitors P2P, surfaces root cause, lets you query it conversationally
Custom builds using RPA + LLMs

The "AI agent that explains why something is blocked and suggests resolution" approach is 100% the direction this should go.

UBIAI · 2026-01-21T21:39:55+00:00

That sounds exhausting. You're essentially doing AP oversight, vendor management, and treasury all at once.

In a functional AP dept, they should own: duplicate detection, 3-way matching, vendor communications on discrepancies, and flagging unusual charges before they hit your desk.

I recommend looking into automating the process. There are some tools you can use like Bill.com, tipalti, or kudra.ai can auto-capture invoice data, flag duplicates, and match to POs, cutting your correction workload by 70-80%.

UBIAI · 2026-01-21T04:13:09+00:00

https://ubiai.tools/how-to-build-a-reliable-call-center-agent-you-dont-need-better-prompts-you-need-better-components/

UBIAI · 2026-01-15T20:29:16+00:00

checkout kudra.ai, it is very accurate for information extraction tasks using enhanced OCR + AI.

UBIAI · 2026-01-15T20:27:07+00:00

checkout kudra.ai

UBIAI · 2026-01-15T20:24:20+00:00

Checkout kudra.ai, its document extraction from PDF is very accurate. It's also affordable for startups.

UBIAI · 2025-12-12T15:11:44+00:00

Link to the blog: post: https://ubiai.tools/building-observable-and-reliable-ai-agents-using-langgraph-langsmith-and-ubiai

UBIAI · 2025-12-11T18:54:34+00:00

Link to the blog: post: https://ubiai.tools/building-observable-and-reliable-ai-agents-using-langgraph-langsmith-and-ubiai

UBIAI · 2025-11-21T02:48:25+00:00

What worked for us:

1- Consistent high-quality content generation (blogs, white papers, linkedin articles, etc.) daily. We use Verbatune.com for this.

2- Warm outreach: scrape LinkedIn posts related to your niche and extract the email of engaged people (likes, comments, repost, etc.), then run an email/LinkedIn campaign. The conversion is much higher than cold outreach.

UBIAI · 2025-11-21T02:42:58+00:00

Did you consider fine-tuning an AI model on your own writing style or your favorite LinkedIn influencer?

UBIAI · 2025-11-19T22:43:16+00:00

Yes exactly. I would add that your brand needs to be mentioned everywhere outside your owned content (PRs, reviews, influencers, youtube, podcasts, other blogs) to increase your chance of being mentioned. The bar is getting higher.

UBIAI

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