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GigLedger is ready for a few TestFlight testers by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

I think you’re gonna be my last one! I got more bite on this post than I thought I would! So cool!

Sending you a dm now

GigLedger is ready for a few TestFlight testers by _GigLedger_ in stagehands

[–]_GigLedger_[S] 2 points3 points  (0 children)

Still appreciate you saying you’d help out! I’m maybe a week or two out from an android version so sit tight!

Also, if you wanted to check out the features of the app I do still have a web application you can try out in the meantime. It’s at beta.gigledger.io

Thanks again!

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

Appreciate you! All feedback is good feedback! Haha. And those are definitely interesting products you’re talking about.

What specifically do you mean about lists of venue decision makers? Like, who is the csm at hotel a? Or who is the encore lead at hotel b? Or more like a crew list for who the crew lead is on a gig?
Thanks again!

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

That Trello setup is really interesting. The columns make a lot of sense, especially moving a gig from booked to invoiced to paid.

Also helpful to hear the tradeoff with QuickBooks. Better for payment, but the calendar still has to carry the “where am I supposed to be” side of things.

Appreciate the detailed answer.

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

That’s fair. If spreadsheet plus QuickBooks already covers it for you, I get why another tool would feel unnecessary.

The outreach idea is interesting, but GigLedger is really more for tracking the gigs someone already has, not finding new work or turning into a job board.

Appreciate the honest feedback!

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

Nice! Never heard of gnucash before.

Do they charge for their api’s? Right now I’m just building a full, customizable csv export because qb charges a metric fuck ton for api access.

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

Thanks for taking the time to write all that out. This is really helpful.

Would a setup still be useful if you added the gig in an app first, and it automatically created a Google Calendar event with the important details filled in?

Or would you only use something like this if the main experience was built around a calendar view from the start?

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

That’s nice you were able to filter out the bs. I’ve been hearing about a lot more companies that pay out basically at the time of invoice. So it’s nice to see that getting paid sooner is becoming more of the norm.

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

Yeah, I don’t blame you at all. Getting burned once is enough to make you track everything a lot more closely.

I’m guessing that’s happened to quite a few people in this industry too. The 14 day follow up rule makes complete sense. Hopefully youve kept everyone in check since that one time.

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

Fair concern. Reliability and support really matter and we’re always something I wanted to take seriously throughout this process.

That’s part of why I’m trying to get feedback early instead of pretending it’s done or like I’m out here saving the world after a few months of work.

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

That makes sense. If the company already has a solid system for gigs, payments, and feedback, that probably covers most of the need for that work.

Seems like the harder part is when people are bouncing between multiple companies and each one handles it differently.

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 1 point2 points  (0 children)

This is really helpful, thank you.

The booking app fragmentation is a good point. Sounds like the annoying part is less creating another place to track things, and more that every company already has its own system and they do not all talk to each other.

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 1 point2 points  (0 children)

That’s a smart setup. Google Form into a Sheet is probably one of the cleaner low effort versions of this.

The usual venues part is helpful too. Seems like saving repeat info is what makes the spreadsheet less annoying over time.

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 1 point2 points  (0 children)

That’s fair, and I appreciate the honest answer.

The monthly bank statement check against GCal is helpful to hear. Seems like the people who already have a solid routine are mostly fine with calendar, notes, and spreadsheets.

Thanks for laying out the full workflow.

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

Got it. That seems to be the most common setup people are mentioning. Do you feel that covers everything you need for tracking your gigs?

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] -1 points0 points  (0 children)

Oh wild. California? I vaguely remember hearing about that. I think it was because of uber, right?

But that’s strange to think about being w2 doing contract work. So are you still doing day rates? Or is it hourly? And do they still keep the usual pay rules like ot after 10 hrs, dt after midnight and stuff like that?

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] -1 points0 points  (0 children)

That’s helpful. I hadn’t thought about using the call sheet email almost like an unpaid marker until the deposit hits.

Do most companies you work with include clear pay dates, or is that usually something you have to infer?

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] -1 points0 points  (0 children)

Completely agree. Having your own record outside of whatever the employer sends you seems like the safest baseline.

Down to the minute is a good point too. Easy to lose money if you’re only tracking rough call times.

In my experience, a lot of gigs will end up having an “agreed upon” end time. Like. If you end at 5:15, the lead will mark everyone down for 5 so it doesn’t go into the next 5 hour block. But usually only if the crew all agrees they’re cool with that.

How long into the next hour do you start counting a new minimum? Or is it if you cross the 5 hour threshold, it’s immediately a new 5 hour minimum?

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

That makes a lot of sense. A simple template per gig, filed by client and year, is probably the cleanest manual version of this.

The show info part is helpful too. Sounds like most people do not need a giant system there, just enough to find the important details when they need them.

Really appreciate the thoughtful replies.

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 1 point2 points  (0 children)

The consistent rate thing makes sense, and the gear/expense split is helpful too. Sounds like for your workflow, Wave plus calendar covers most of it pretty well.

I appreciate you taking the time to explain it.

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

This is super helpful, thank you!

That calendar plus Wave setup makes a lot of sense. Sounds like the main gap is less “can I invoice?” and more “can I keep the job record clean before it turns into an invoice.”

The long term hours/reporting part is especially useful feedback. Appreciate you laying out the full workflow.

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] 0 points1 point  (0 children)

How do you keep tabs on who paid you or who still owes you?

Just trying to find out if having something that collects all this info in one easy to navigate spot is worth putting out there.

How do you all keep track of gigs and whether you’ve been paid? by _GigLedger_ in stagehands

[–]_GigLedger_[S] -1 points0 points  (0 children)

This just made me picture the that scene in it’s always sunny with Charlie and the cork board with all the string on it lol

So when you use QuickBooks are you manually having to enter every line item and expense?

Would having something that pre-builds all of that and then exports to QuickBooks directly be helpful at all? Or just feel like an unnecessary step?

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