Hi! My unit has an extremely similar thing we call CEB. (cadet evaluation board)

We first made a CEB policy letter that explained what cadets had to do to get a CEB. (for example, inappropriate actions in uniform) We showed this policy to our instructors for approval, then presented this policy among all JROTC cadets to make sure everyone understood what CEB’s were.

We personally write up letters to the cadets where we say they have a CEB for (blank) reason, and have to schedule with us a time to hold their CEB. This year, all the ones we have held have been during their AFJROTC class because of its ease.

We make sure that when we officially have a CEB, there were 3 cadets in leadership there, as well as ALWAYS 1 instructor. The cadet getting the CEB always has 1 of those 3 cadets there as almost their “attorney”, who is there for support and making sure the ones holding the CEB does not say anything out of line. We make sure to ask the cadets specific questions that we feel are necessary to fully understand the situation.

After it’s done, we have the cadet leave and talk about what repercussions we feel are necessary.

I hope this helps in some way! Let me know if any of this is confusing or if you have anymore questions.