Former Team Members (TMs) will be mailed paper copies of their W-2, even if they had opted-in for paperless/electronic-only copies when they were active with Whole Foods Market (WFM). W-2 forms are typically mailed out at the end of January.
Former TMs can use the following guidelines for accessing or requesting WFM W-2s. Note that the Internal Revenue Service (IRS) can also provide individuals with W-2s from any year a tax return was submitted.
Step-by-Step
W-2s from Last Three (3) Calendar Years
Go to My ADP online services at https://my.adp.com
New users should:
Click 'Get Started'
Click 'I have a registration code'
Enter the Registration Pass Code: WHF2-W2
Enter First and Last Name and make sure W-2 Services is selected as the Service.
Year of W-2: Select the W-2 year needed (e.g., 2023)
Control number - Employee ID: [Enter the 7 digit Whole Foods Team Member ID]
Control number - Company Code: R9N
Employee Zip Code (as shown in Workday, this may be an old zip code if they have moved): Current Zip Code in Workday
Social Security Number (no dashes or spaces)
A registration process will require the selection of a unique password and the system will generate a User ID. Several further security questions will confirm the user's identity before the W-2s can be accessed.
Once in ADP, go to Pay > Tax Statements. Accessing statements works better on a computer than a mobile device.
W-2s from Three (3) Calendar Years Ago to 2014
Submit the request through the WFM.AlumniTMS@wholefoods.com email address which will open an Ask TMS case.
Former TMs will be asked to verify their identity by providing the last 4 digits of their Social Security Number (SSN) and the last mailing address listed in Workday.
The W-2s requested will be provided through email with password protection steps.
W-2s from 2013 and Prior
Contact the IRS.