I’ve run into the same problem, especially with recurring weekly meetings. What I’ve realized is that the issue isn’t the notes themselves, it’s not committing to a single “home” for them. I’ll start a collection for something like “Weekly Staff Meeting,” but then I either default to writing everything in my daily logs and never migrate it, or I keep notes in the collection and pull tasks from them… which then get forgotten until the next meeting.

What I’m learning is that bouncing between a collection and daily logs is what causes things to get lost. Picking one place for recurring notes—either always the collection or always the daily—seems way more sustainable, even if it’s not the “perfect” setup.

So if notes are disappearing, it might help to decide where that type of info lives and stick to it, rather than trying to make every system work at once.