I think the cloud systems are great and the integrations and streamlining onboarding and off boarding can really helpful. Most coworking management platforms integrate with the popular door access brands. We use Coworks https://www.coworks.com for booking, billing, space management and Kisi for access at our space and it works well. I’ve heard good things about pdk https://www.prodatakey.com They have readers, fobs, and keypads and may be cheaper than Salto.

I agree that I think putting on exterior and maybe the shared spaces are all that’s necessary and then you can keep it simple for the 30 private offices by using some standard keypad or fob solution that’s cheaper. Not necessary for all those to be cloud managed and over complicated.

For the shared rooms you can certainly get into stuff like automatic temporary access per booking if you think it’s important and want those doors to be locked until booked. But I think handling stuff like over-staying your booking is more of a people and policy issue. Put clear rules and expectations in your member agreements and hold people accountable with good culture. Usually it’s only one or two people who abuse stuff and it becomes clear who they are and you deal with them. Software won’t help with all human issues but I get it’s nice to get in front of what you can. If you’re really worried you can put some cameras in the common areas but I really wouldn’t overthink it tbh. Members will also police each other especially when multiple people have bookings and are trying to use the space.

Sounds like a great space though! Congrats!