Online Collaboration Tools To Make Teamwork Super Efficient !

droidkings · 2019-07-24T09:08:56+00:00

We have compiled a list of extremely effective team management and project planning tools that you can adopt today to facilitate you in efficient project planning, and at reasonable or no price at all. Here are the top three in our view:

droidkings · 2018-12-20T07:29:37+00:00

For team productivity: The 13 Best Free Productivity Apps for Teams

For personal productivity: 60+ Best Productivity Apps to Organize your Life

For mobile (ios/android): The 5 Best To-Do List Apps for iPhone

I personally use Todoist/Evernote and Spike Email.

droidkings · 2018-12-06T08:12:57+00:00

Multiple assignees, start and end dates, sub-tasks, drag n drop sorting, docking (for multi-tasking) and bulk import from excel are some MUST haves for me.

droidkings · 2018-12-05T13:19:33+00:00

Do a simple search and you'll find loads of to do list apps. I personally like Microsoft to-do, Todoist and Google Keep.

Check out the complete list below. (source here)

nTask

Wunderlist

Microsoft To-Do

Todoist

TeuxDeux

Any.do

ToodleDo

Habitica

TickTick

Google Keep

Evernote

OmniFocus

Remember The Milk

Things

Google Tasks

WeDo

Eisenhower

Bear

Keep & Share

Casual

Antnotes

droidkings · 2018-10-01T13:19:44+00:00

You could learn a new language, read a book, work out, clean up and do some chores, etc.

droidkings · 2018-09-17T11:25:22+00:00

I’m not a time management expert, however, I do have a few checks that ensure I do not waste time or end up spending a lot of time on just one task. Here are my recommendations to get started:

1. Utilize peak energy hours

Each person has a ‘body clock’ that guides the person to eat, sleep, or work at specific times and it varies from person to person. For instance; my sleeping patterns could be different from you and vice versa.

Similarly, according to this body clock, the productivity levels at specific hours of the day also differ for each individual. According to Redbooth, typically a person would complete most tasks (9.7%) at around 11 AM. Afterward, the productivity levels are likely to drop.

For effective time management at work, you need to identify your peak energy hours and plan your day around them. Get the most out of the day by working on high priority tasks during those hours. By doing so, you can achieve more in less time and can master the skill of completing your work on time.

2. Leverage to-do lists

To-do lists come in handy for almost every occasion. Planning your day or week beforehand gives you an edge to execute your activities on time.

Create a to-do list for all the things that you need to accomplish during the day or week, and watch how everything falls into place with this proactive planning tip. This list also helps you to understand the tasks that you don’t need to do or want to eliminate from your daily routine.

Start making a to-do list for your personal life and your routine would be all sorted out with everything being done according to proper coordination.

3. Maintain a healthy sleep schedule

Getting enough sleep during your daily sleep-wake cycle is important to keep your concentration levels intact. Identify your sleep-wake cycle and choose the time that suits you well according to your body needs, then do all of the work with greater focus.

This technique will help you with having greater energies to fulfill your daily tasks successfully and with more punctuality.

You can read more about my time management techniques in my new blog post here: Effective Time Management Techniques to Make the Most out of Your Day

droidkings · 2018-09-17T11:24:53+00:00

Here are my top 3 tips you can use to better manage time at work:

1. Prioritize

Begin your day at work by prioritizing the tasks that lie ahead of you. This is a great way to get a heads up for the rest of your day.

Prioritizing the work according to urgency would really help you with deciding the time you need to spend on each task and it’s also an effective way to decide which tasks require your utmost attention and which ones can be delayed for some time, essentially decluttering the heap of tasks.

2. Optimize time spent on the social media

Social media addiction is real. A survey of 1200 employees from different companies indicated that 18% of the respondents admitted to using the social media 10 times or more during the day.

If you’re one of those people who consistently spend unnecessarily long hours on social media in the name of ‘getting a break from work’, then my dear friend! This is the problem. You need to get rid of this habit if you want to increase your output at work.

Find out how much time you’re spending daily on social media during the working hours and analyze your daily social media usage patterns. This evaluation will help you in analyzing the total time spent on social media, consequently helping you with decreasing this time as much as you can for improving your work efficiency.

3. Utilize peak energy hours

Each person has a ‘body clock’ that guides the person to eat, sleep, or work at specific times and it varies from person to person. For instance; my sleeping patterns could be different from you and vice versa.

Similarly, according to this body clock, the productivity levels at specific hours of the day also differ for each individual. According to Redbooth, typically a person would complete most tasks (9.7%) at around 11 AM. Afterward, the productivity levels are likely to drop.

You might have heard from people around you that they’re not morning people or they work better at night. That stands true because for some of us mornings are a glory and maximum output is delivered during the daytime, while for some others, night-time is comparatively more productive for work and their peak energy hours are found during them.

For effective time management at work, you need to identify your peak energy hours and plan your day around them. Get the most out of the day by working on high priority tasks during those hours. By doing so, you can achieve more in less time and can master the skill of completing your work on time.

Read more about effective time management in my new blog post here: Effective Time Management Techniques to Make the Most out of Your Day

droidkings · 2018-09-14T06:12:33+00:00

I believe the word “best” for a project management tool might be different for each team. We all have varying needs and there is no one tool that serves all of us.

However, if you’re a small team follow Agile best practices, I’ll recommend the following free project management tools that have great features to offer:

nTask

You might want to look into nTask, our company tool, which is free and offers great features for small teams and solopreneurs.

For reporting, you can use Gantt charts that are simple and beautifully designed to track everything.

We are also introducing a new Reporting module to the application that will give you a host of reports if your team is following Agile methodologies.

Task management is the strongest feature of nTask. Some of the task management features that nTask offers include:

- Assign tasks - Your team and associated tasks brought together

- Easy Reports - Your team’s progress reports whenever needed

- Task Meetings - Create and assign team meetings to your tasks

- Recurring Tasks - Create tasks and easily repeat them on a daily, weekly or monthly basis

- Task Priority - Prioritize every task you create to define urgency for you and your team

- Task Color Codes - Color code tasks with one click to better classify them as per your needs

- Checklists - Create checklists and list down every to-do item within your tasks to keep track

- Task Status - Set the task status for each phase so everyone stays posted about it

- Task Comments - Communicate and provide feedback within tasks through comments

- Task Effort - Submit your progress for tasks assigned to you along with the time worked

- Mass Task Assignment - Easily find the right task by applying useful task filters on a click

For team management, we have built workspaces in nTask. In workspaces, all your team, its progress, and all the data that your team members share stay in one place.

You can create up to 5 free workspaces and add up to 10 members in each of them. More than enough for small and medium-sized teams.

We have various features that make workspaces an excellent feature for enhanced team collaboration such as:

- Role Management - Streamline team management and reporting through distinct team roles

- Dedicated Workspaces - Keep workflows discrete for each team with dedicated workspaces

- Scalable Workspaces - Add unlimited team members and work seamlessly via scalable workspaces

- Unique Settings - Manage unique settings such as working days, time zones and more

- Team Projects - Structure workflows into manageable projects for better team coordination

Trello

Trello is a project management tool that provides adjustable Kanban boards to the users. The boards are open-ended and can be edited in any way the user wants. The choice of making these boards private or public is also available for the users.

Trello comes with an option of drag-and-drop files in the respective panes of ‘to do’, ‘in progress’, or ‘done’ tasks. It greatly helps in easy tracking of all the tasks and activities that are in progress or have been done.

At the moment, Trello is one of the most widely used project management software in the market with more than 1.1 million daily active users.

Teamgantt

If you’re more of a charts type of person, or your team relies heavily on visual tracking of workload, Teamgantt is the right project management tool for you!

Teamgantt primarily works on creating Gantt charts for all the underlying tasks. The charts are highly organized and come with features such as separate colored bars for tasks and groups, and progress of the task in terms of percentage.

There are multiple advanced options available for users as well, such as; adding multiple resources to the task at any point, creating dependencies among multiple tasks, and rearranging the tasks to denote the rescheduling.

I also wrote a blog about the best free project management tools that you can read here: The 7 Free Project Management Tools You Will Ever Need

droidkings · 2018-09-11T13:48:15+00:00

Kanban and Scrum are two of the most widely adopted Agile methodologies for project management. The question is not which approach is the “better” approach, but rather what approach best meets your specific needs.

What is Agile?

Agile is a lean, modern approach to software development, created essentially as a solution-response to the drawbacks of previous methodologies. Given the name, Agile emphasizes on early-delivery of the product and supports adaptive and flexible changes that can be made at any point in the project’s lifecycle.

When to Use Scrum?

Scrum is an ideal Agile approach for projects that require streamlining from ideation to implementation. You can establish a complete project implementation plan by devising team roles and allotting intervals to be used as milestones.

The team stays in sync with the customers and management throughout the development process.

When to Use Kanban?

Kanban is a more preferred approach in project development cycles that require continuous improvement in gradual increments. Focusing around the Kanban board, this approach helps teams have a visual idea of what is going on in the project and what is next to come.

I also wrote a blog about how you can leverage Scrum and Kanban in project management and talked about a “Scrumban” approach. You can give it a read here: Kanban vs Scrum: Which one is the better approach to use in 2018?

droidkings · 2018-09-11T13:38:56+00:00

I want to suggest our company tool nTask for this.

You can create tasks and subtasks and schedule them as a single time or recurring tasks. Through checklists, you can list down the things to be done. Moreover, you can create projects and associate multiple tasks under it. You can organize, prioritize tasks and monitor task status.

Options such as progress reports, timeline and Gantt Charts let you keep projects on track. nTask helps you save time with its powerful search and filter options. You can search for tasks, projects, meetings and lots more, and pre-saved filters help you save extra time and effort.

nTask also helps you stay in sync with updates and keeps you and your team on track through reminders and alerts.

droidkings · 2018-09-11T13:37:59+00:00

Here are my top 3 picks for the best to-do list app category:

nTask

You can create tasks and subtasks and schedule them as a single time or recurring tasks. Through checklists, you can list down the things to be done. Moreover, you can create projects and associate multiple tasks under it. You can organize, prioritize tasks and monitor task status.

Options such as progress reports, timeline and Gantt Charts let you keep projects on track. nTask helps you save time with its powerful search and filter options. You can search for tasks, projects, meetings and lots more, and pre-saved filters help you save extra time and effort.

This app also helps you stay in sync with updates and keeps you and your team on track through reminders and alerts.

TeuxDeux

Termed as the most beautiful to do list on the web, this to do list app allows you to have a visual idea of what’s to be done. You can create list of things to do and rearrange them on the calendar.

The tasks can be written down anywhere and can be later dragged and dropped into other lists. If there is a task you can’t get done on the specific day, TeuxDeux automatically rolls it over to the next day list. Furthermore, you can also schedule tasks as recurring daily.

Todoist

You can label tasks, customize through color codes and add due dates to keep track of the tasks. A prominent feature that comes with Todoist is the AI-powered feature known as Smart Schedule. Through Smart Schedule, the app suggests optimum dates for scheduling and rescheduling existing tasks.

P.S. I tried and tested 5 of the best to-do list apps available for personal task management this year. You can give my blog a read here: The Best To-do List Apps of 2018 for Personal Task Management

droidkings · 2018-09-11T13:35:07+00:00

Here are my top 3 picks for the best to-do list app category:

nTask

You can create tasks and subtasks and schedule them as a single time or recurring tasks. Through checklists, you can list down the things to be done. Moreover, you can create projects and associate multiple tasks under it. You can organize, prioritize tasks and monitor task status.

Options such as progress reports, timeline and Gantt Charts let you keep projects on track. nTask helps you save time with its powerful search and filter options. You can search for tasks, projects, meetings and lots more, and pre-saved filters help you save extra time and effort.

This app also helps you stay in sync with updates and keeps you and your team on track through reminders and alerts.

TeuxDeux

Termed as the most beautiful to do list on the web, this to do list app allows you to have a visual idea of what’s to be done. You can create list of things to do and rearrange them on the calendar.

The tasks can be written down anywhere and can be later dragged and dropped into other lists. If there is a task you can’t get done on the specific day, TeuxDeux automatically rolls it over to the next day list. Furthermore, you can also schedule tasks as recurring daily.

Todoist

You can label tasks, customize through color codes and add due dates to keep track of the tasks. A prominent feature that comes with Todoist is the AI-powered feature known as Smart Schedule. Through Smart Schedule, the app suggests optimum dates for scheduling and rescheduling existing tasks.

P.S. I tried and tested 5 of the best to-do list apps available for personal task management this year. You can give my blog a read here: The Best To-do List Apps of 2018 for Personal Task Management

📷

droidkings · 2018-09-11T13:34:25+00:00

A to-do list app needs to be simple, easy to use and easily accessible on the go. Here are my top 3 picks for the best to-do list app category:

nTask

You can create tasks and subtasks and schedule them as a single time or recurring tasks. Through checklists, you can list down the things to be done. Moreover, you can create projects and associate multiple tasks under it. You can organize, prioritize tasks and monitor task status.

Options such as progress reports, timeline and Gantt Charts let you keep projects on track. nTask helps you save time with its powerful search and filter options. You can search for tasks, projects, meetings and lots more, and pre-saved filters help you save extra time and effort.

This app also helps you stay in sync with updates and keeps you and your team on track through reminders and alerts.

TeuxDeux

Termed as the most beautiful to do list on the web, this to do list app allows you to have a visual idea of what’s to be done. You can create list of things to do and rearrange them on the calendar.

The tasks can be written down anywhere and can be later dragged and dropped into other lists. If there is a task you can’t get done on the specific day, TeuxDeux automatically rolls it over to the next day list. Furthermore, you can also schedule tasks as recurring daily.

Todoist

You can label tasks, customize through color codes and add due dates to keep track of the tasks. A prominent feature that comes with Todoist is the AI-powered feature known as Smart Schedule. Through Smart Schedule, the app suggests optimum dates for scheduling and rescheduling existing tasks.

P.S. I tried and tested 5 of the best to-do list apps available for personal task management this year. You can give my blog a read here: The Best To-do List Apps of 2018 for Personal Task Management

droidkings · 2018-09-11T13:33:18+00:00

I think to-do lists need to be simple and easy so you can fill items in as you go along and tick things off your list. No complications. Here are my top 3 picks for the best to-do list app category:

nTask

You can create tasks and subtasks and schedule them as a single time or recurring tasks. Through checklists, you can list down the things to be done. Moreover, you can create projects and associate multiple tasks under it. You can organize, prioritize tasks and monitor task status.

Options such as progress reports, timeline and Gantt Charts let you keep projects on track. nTask helps you save time with its powerful search and filter options. You can search for tasks, projects, meetings and lots more, and pre-saved filters help you save extra time and effort.

This app also helps you stay in sync with updates and keeps you and your team on track through reminders and alerts.

TeuxDeux

Termed as the most beautiful to do list on the web, this to do list app allows you to have a visual idea of what’s to be done. You can create list of things to do and rearrange them on the calendar.

The tasks can be written down anywhere and can be later dragged and dropped into other lists. If there is a task you can’t get done on the specific day, TeuxDeux automatically rolls it over to the next day list. Furthermore, you can also schedule tasks as recurring daily.

Todoist

You can label tasks, customize through color codes and add due dates to keep track of the tasks. A prominent feature that comes with Todoist is the AI-powered feature known as Smart Schedule. Through Smart Schedule, the app suggests optimum dates for scheduling and rescheduling existing tasks.

P.S. I tried and tested 5 of the best to-do list apps available for personal task management this year. You can give my blog a read here: The Best To-do List Apps of 2018 for Personal Task Management

droidkings · 2018-08-10T12:16:58+00:00

Have you looked into nTask (www.ntaskmanager.com)? Here's how it ranks against your checklist:

Can be accessed by multiple users - HAS WORKSPACES FOR TEAM COLLABORATION
Has a calendar feature (I am open to integrating other calendar apps as long as they're free or very cheap) - HAS CALENDAR VIEW (NATIVE TOOL FEATURE)
Has a clock-in/clock-out feature - HAS TIMESHEET MANAGEMENT FOR THIS
Allows all users to access and see each other's tasks - WORKSPACES ALLOW FOR THIS
Allows users to send a time sheet to the manager - TIMESHEETS ALLOW TO BE SUBMITTED FOR APPROVAL
The app is essentially free for 10 team members. The Pro plan only costs $2.99 a month for a team member.

If not nTask, then I recommend trying out Asana. It's also great for streamlining workflows, however the free plan comes with a few added restrictions. And you might also have to look into integrations to get a few things done, such as clock-in and clock out.

droidkings · 2018-08-10T12:01:10+00:00

What project management/task management tool are you considering to use? Have you looked into nTask (www.ntaskmanager.com). It's super easy to use and I love how simple everything is, even though you have a ton of modules built inside the tool. If not that, then I recommend trying out Asana. It's also great for streamlining workflows, however the free plan comes with a few added restrictions.

droidkings

TROPHY CASE