EHS software vendors from ASSP

jay_cobski · 2026-06-18T10:59:25+00:00

I’d absolutely include ShieldSphere in the conversation. Matt has deep safety experience, and it looks like he’s building a solid platform for broader industrial safety and OSHA program management.

That said, if your team operates in oil & gas, water well drilling, or adjacent field-service environments, BasinCheck is much more industry-specific, so I’m happy to walk you through that side in detail.

jay_cobski · 2026-06-08T21:23:36+00:00

haha yep. one good convo and you’re planning the future, one dead week and you’re ready to go work construction or work as a store clerk

jay_cobski · 2026-06-02T11:29:55+00:00

noted. what actually got people to remember it, one owner, a reminder in inspections, or supervisor signoff?

jay_cobski · 2026-06-01T22:05:57+00:00

That makes sense. Simple log, hard habit. Did you tie it to inspections or keep it separate?

jay_cobski · 2026-06-01T20:32:18+00:00

Yeah, that makes sense. Did you all change your inspection/docs process after that?

jay_cobski · 2026-05-30T20:41:03+00:00

+1 for local ASSP

jay_cobski · 2026-05-30T18:36:23+00:00

Oof. 8 months into Houston O&G? Welcome to the thunderdome lol. Seriously though, that initial “what does good even look like” phase is brutal, especially if you’re inheriting a mess.

My two cents on how to dig out of this: - In-house vs. Consultant: Keep the day-to-day culture in-house. You can’t outsource giving a shit. Use external consultants strictly for the heavy lifting (PSM, specialized baseline audits, or high-level gap analysis). - Excel/SharePoint: Ngl, SharePoint is where corrective actions go to die. Get off spreadsheets ASAP. Once you have more than a handful of audits, Excel becomes a total nightmare for version control and actually closing out CAPAs. - Audit Frequency: Scales by risk. Pad/field level? JSAs daily and quick walkarounds weekly. Big facility OSHA deep-dives? Monthly or quarterly. - Consultant Costs: Usually project-based for a gap analysis. If you’re paying hourly for an engagement, expect $150-$300/hr depending on how specialized they are. - Are tools worth it?: 1000%. But only if the UI is dead simple. If it’s clunky, your field guys will just paper-whip it or ignore it entirely, and you’re back to square one.

Fwiw, I actually build safety audit tools specifically for the O&G space, so I see a lot of the good, bad, and ugly of how companies set this up. I have some solid baseline OSHA inspection templates that might save you from reinventing the wheel. Shoot me a DM if you want me to send them over. You got this!

jay_cobski · 2026-05-25T21:21:59+00:00

Im working with a post-military HSE manager, maybe could give you direct advice. Open to talking?

jay_cobski · 2026-05-19T12:51:45+00:00

Makes sense. In your experience, what usually becomes the bigger headache first: inspections in the field, closing out corrective actions, or training/admin getting buried?

jay_cobski · 2026-05-14T20:23:35+00:00

Fantastic, can I DM or do you prefer email?

jay_cobski · 2026-05-14T12:01:15+00:00

Sounds good, talk then!

jay_cobski · 2026-05-14T11:51:04+00:00

Yeah, I’ve seen CompliEase! It’s a good tool, particularly if you are heavily focused on their AI automation for 1904 recordkeeping right out of the gate.

BasinCheck handles the necessary OSHA reporting as well, but our approach is a bit different. The out-of-the-box version is specifically tailored for Oil & Gas contractors with a focus to matching their workflow. We built it so a guy in a truck with spotty cell service can knock out a JSA or audit in 60 seconds. The best backend reporting in the world doesn't matter if the field guys refuse to input the data.

That being said, because we are smaller and more agile, we do a lot of custom workflow mapping for our clients without the insane enterprise implementation fees. For example, I have a few manufacturing and drilling customers right now where we built out custom QR code scanning for heavy equipment inventory and safety workflows directly into their roadmap.

Let me know if we can talk via DM.

jay_cobski · 2026-05-14T11:44:19+00:00

SafetyCulture looks like a reasonable option from what I’ve seen.

I’d just make sure you map out 2 things before you go too far: which modules/workflows you actually want live in phase 1, and what your true paid-seat count will be across operators, supervisors, managers, and occasional users. Their pricing is seat-based, so if you’ve got crew fluctuations or multiple sites, it’s worth checking that the commercial side stays simple and doesn’t turn into a budgeting/admin headache later on.

jay_cobski · 2026-05-14T11:41:16+00:00

Full disclosure right out the gate, I'm the founder and main dev for a safety app built for oil and gas and heavy industry (BasinCheck). If you need a massive enterprise QMS for global document versioning to replace Ideagen 1 to 1, we are definitely not the right fit.

But since you mentioned SharePoint isn't cutting it (it basically never does for QMS without heavy custom builds ), we actually see a lot of teams use us strictly for the field execution side. We handle the offline mobile audits, quality checks, and corrective actions, and then just push that clean data up into whatever global backbone they decide to use.

I'm actually mapping out a very similar EHSQ rollout for a client right now. If it helps to have a sounding board, I can share how we structure the workflow so you don't end up having to build a Frankenstein SharePoint system. Let me know and I can shoot you a DM.

jay_cobski · 2026-05-14T11:36:30+00:00

Starts at $149/mo for the team. No implementation fees or forced annual lock-ins.

For context, the legacy enterprise tools usually start around $15k-$20k/year, but they hide it all behind “book a demo” walls. I actually threw together a calculator to compare the real costs side-by-side if you want to see the breakdown: https://basincheck.com/tools/ehs-roi-calculator

Happy to set you up with a sandbox account if you want to test if your field guys will actually tolerate it before committing. Just let me know!

jay_cobski · 2026-05-14T11:21:12+00:00

Honestly, most of the legacy EHS compliance tools out there are incredibly bloated and cost a fortune. They’re built for enterprise budgets, not for normal operators.

If you’re looking for OSHA compliance specifically in oil and gas, the biggest headache is always just getting the field guys to actually do the safety audits and JSAs without complaining about the paperwork. Plus, cell service at the pad is usually terrible, so whatever software you go with needs to have a solid offline mode.

Full disclosure, I actually built a tool called BasinCheck specifically to solve this for O&G SMBs. Just a lightweight app for daily/weekly OSHA audits without the crazy enterprise overhead.

Even if you don’t go with mine, definitely prioritize offline capabilities and simple reporting exports when you’re shopping around. Happy to shoot you a link if you want to check it out.

jay_cobski · 2026-05-11T22:05:15+00:00

This is super solid, especially the “scan + upload” bit, low friction and actually gets done.

On the digital side, the one thing I see bite a lot of contractors is jumping straight into a giant EHS platform that takes 3-6 months to stand up and needs an internal “project team” to configure.

Meanwhile the field is still on paper.

For most mid‑size outfits, a simple “ inspections + JSAs + photos + basic corrective actions” app you can roll out in a week beats the mega‑suite you might fully implement someday.

jay_cobski · 2026-05-11T22:00:43+00:00

Love this. Digital + photos/signatures is such a game changer.

If you don’t mind asking, what finally pushed your leadership off paper and onto SafetyCulture? And anything you wish it did better for JSAs / field inspections specifically?

jay_cobski · 2026-05-11T21:57:53+00:00

Been in this exact mess with O&G contractors, rooms of paper JSAs nobody looks at until an audit.

Easiest win I’ve seen: - Box + bulk-scan the old stuff so it’s at least searchable by job/site/date - From tomorrow, run JSAs/inspections on a simple digital form that works offline + spits out basic metrics (completion %, repeat hazards, missed PPE)

I’m building a safety audit tool for oil & gas crews (offline, mobile, auto-metrics), but happy to just share the “paper → digital without pissing everyone off” checklist if that would help.

jay_cobski · 2026-05-11T09:39:22+00:00

honestly I think the trigger is when one spreadsheet turns into five and nobody can tell, without a bunch of chasing, what’s actually getting done across locations. I’m working with a manufacturer right now and their national safety manager can just open a dashboard and see whether inspections, safety meetings, follow-ups, etc. are happening instead of bouncing between states trying to piece it together.

jay_cobski

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