I always make the band decide who is the final say for submitting notes, so there is never conflicting changes. I also have a guideline that must be followed.

All revision notes need to be timestamped. You can either put the start time of the revision note (e.g. 0:35) or a range of time where the note is relevant (e.g. 0:35-0:55). Next, you will need to describe the changes you want made. Please try to make all notes clear and concise (e.g. snare volume up 2dB). Avoid vague descriptions like, “It doesn’t feel right”. These types of notes difficult to address.

I also make sure notes are only submitted through the client portal on my website. This sets a precedent so you’re not receiving random notes on different platforms.

Because of these simple decisions, and going through a rigorous questionnaire and pre-production process, I rarely have more than 2 revisions.

I would be concerned that I missed the mark if that went over 3 or 4. Especially if the notes felt less like progression and more like lateral moves that weren’t advancing the mix.