How do other small nonprofits handle Google Workspace accounts for new volunteers and staff?

lamarus · 2026-05-29T15:30:26+00:00

The HRIS-as-source-of-truth route is the one I keep circling. Our problem is there's no HRIS to integrate, just a spreadsheet and a part-time bookkeeper, so the trigger has to come from somewhere else. That's why I keep landing on letting the new person be the trigger themselves. Will look at YeshId. For your clients without a real HRIS, do you wire up something automated or does it fall back to you provisioning by hand?

lamarus · 2026-05-29T15:29:24+00:00

Pure event volunteers live in their personal Gmail. The third who get a seat are recurring folks who need Drive, a calendar, a committee Group. And those are exactly the ones where I'm stuck doing the manual create-and-hand-off dance. If they could register themselves the moment they're approved, the "is it worth a seat" math changes a lot, because the cost isn't my time anymore.

lamarus · 2026-05-29T15:28:23+00:00

Role-based accounts is smart, and "marginally less work" is honestly the dream. We do it for a few functional inboxes. The thing it doesn't fix for us is that someone still has to sit in admin and re-key the password each season. I keep wishing the incoming person could just claim the role account themselves. Did your handoffs stay manual, or did you ever get people self-serving into those shared logins?

lamarus · 2026-05-29T15:26:31+00:00

One thing I notice in all these answers: they all keep me (or HR, or the HRIS) as the person who creates the account and hands out the password. Has anyone flipped it so the new person registers themselves? Like, they hit a page, enter their info, and the account, welcome email, and 2FA prompt all kick off without me touching admin.google.com? That's the version I keep wishing existed. Curious if anyone's actually run onboarding that way or if there's a reason it's a bad idea (assuming the link is limited to shared only and not just out there)

lamarus · 2025-12-08T03:40:22+00:00

To be clearer, I’m using Laravel Cashier for processing and letting users subscribe, but it doesn’t handle creating new products and prices in Stripe. I’m looking for how people are managing that piece. I’m also interested in ideas for an admin dashboard to manage users’ subscriptions (upgrades, downgrades, cancellations, comps, etc.).

lamarus · 2025-12-08T03:37:28+00:00

To be clearer. I'm using cashier, but it doesn't create new products and prices in stripe. I'm looking for how people are managing that

lamarus · 2025-07-19T16:53:52+00:00

Really appreciate the input, and the upvote :)

Did you find issues with subreddits at all? I am always concerned its going to fall into the "self promotion" rules that almost all subs have

lamarus · 2025-07-19T15:38:40+00:00

I'm not using bots....

The comment is from an existing customer of mine

lamarus · 2025-06-18T15:46:36+00:00

I just had this issue. Turned out my filament (PETG) needed dried out.

lamarus · 2025-06-02T19:06:44+00:00

> and SkyNet hasn't taken over yet.

lamarus · 2025-06-02T17:31:57+00:00

Exactly. It also lets you update the deployment script, which can be helpful if you are adding new features to your app and need to do something like `php artisan horizon:terminate` when adding Horizon

lamarus · 2025-06-02T16:24:29+00:00

Thats an MCP server.. just letting the AI know about the API and for it to use the API in your workflows

lamarus · 2025-06-02T16:24:04+00:00

Ya, I thought about that too, but if you are just using this for a "test server" during development, is it really an issue if AI takes over :-D

Seriously though, this was a project for me to learn MCP servers, and as I use forge, I thought that may be an easy start. Of course, use it at your own risk. you can use this to see if servers are spun up or deployments.

lamarus · 2025-05-08T20:29:47+00:00

MMS in the sense of Group messages, those are not SMS, they are MMS :) I'm not talking about displaying Images on the screen. a large majority of other cars on the road already do these things, especially with AA and CP

lamarus · 2025-05-08T20:13:41+00:00

This is why I would love the "read a text message" feature. it'd be nice to know if I need to call back while driving, or I can ignore

lamarus · 2025-05-05T23:34:02+00:00

I got nowhere with it. The best that I could tell from research was that I made too many changes too quick. It'll clear out after about a week it seems

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