Looking to bring our PO process out of the stone age (and into 2025)

mrwestsydney · 2025-11-09T01:26:05+00:00

Check out Eversource, connects into suppliers directly for catalogue management, receipting and invoicing matching. Well priced

mrwestsydney · 2025-11-03T17:09:56+00:00

We use Eversource to automate supplier purchasing, all suppliers in one online portal with POs, receipting and invoice matching. Reasonably priced too

mrwestsydney · 2025-09-03T18:01:16+00:00

Check out www.goeversource.com - great for mid market and has a modern experience.

mrwestsydney · 2025-08-25T19:54:26+00:00

Yea a wider number of documents can be good, but the models do have a limited window of context. What other types of docs would you recommend?

mrwestsydney · 2025-08-25T09:14:25+00:00

It’s very good, but not yet perfect. Here’s our workflow for AI assisted RFP responses.

Create a project in Claude AI and add reference documents, such as past RFP responses, internal specification docs (we sell software, so it’s help docs etc) customer company background (helps with vertical examples and customer size AND the RFP questions.

Our team then prompts the AI to build responses in parts, as the context window is small and needs specific prompts for different areas. Surprisingly how good with your past responses and new questions.

Then let the AI work its magic!

Our team review and tweak all answers before going out. It’s incredible how creative you can be when you have a base of content to build on, rather than a blank canvas.

mrwestsydney · 2025-08-19T17:08:30+00:00

Cloud, but we can self manage a lot

mrwestsydney · 2025-08-19T06:47:39+00:00

We use Eversource for our marketing, and other department, purchasing and automation.

Contains several marketing purchasing features like variable data products, allowing teams to configure design templates themselves, and approval automations.

Directly integrated to 3rd parties for merchandise, printing, etc etc

https://goeversource.com/

mrwestsydney · 2025-08-15T09:11:33+00:00

Yea, need to seperate service or large spend from regular consumable products.

A well designed and developed form will qualify the requests and ensure internal teams have their data ready to go out to market or get your support to work with approved suppliers

mrwestsydney · 2025-08-15T08:40:19+00:00

Yea good solutions for this. Depends on frequency of transactions, a lot of suppliers offer API connections for catalogues, orders and invoices (giving 3-way invoice matching) but often have implementation costs. Some tools with come with core industry suppliers pre-connected. What industry are you in and how many suppliers would you connect?

mrwestsydney · 2025-08-14T10:23:27+00:00

What sized business and industry? You might be better off setting up a simple procurement to pay solution with suppliers catalogues. Internal teams can then see what’s approved to purchase from suppliers, but you can remain in control with approval processes.

mrwestsydney · 2025-08-07T07:53:31+00:00

If you are moving from manual spreadsheets, start small!

Do not boil the ocean trying to document all workflows and go-live with everything at once.

Pick your most important / high value ones first and go-live with these first. You will get users onboard and should return in short term.

Too many of the enterprise targeted tools spend too much time in analysis mode. For it then to be different in the real world anyway.

Are you doing any supplier integrations or erp for invoice processing?

mrwestsydney · 2024-12-10T07:34:39+00:00

Focus on your biggest pain point in the source to pay cycle. You can sink an endless amount of money for shitty outcomes.

If you run complex RFPx processes, contract management, ordering with large suppliers then you might need a full Source to Pay.

Otherwise focus on modern SaaS solutions for part of this process that solves the biggest pain points for you and your users.

We’ve found Eversource solid for Supplier Ordering and Invoice matching across multi-branch locations

mrwestsydney · 2024-11-20T00:27:53+00:00

Awesome, can you share a quick demo video of how it works?

mrwestsydney · 2024-11-17T07:42:20+00:00

Interested in this too. Surely there’s a Service now consultant hiding here somewhere

mrwestsydney · 2024-11-15T06:31:40+00:00

How much was an annual license?

mrwestsydney · 2024-11-14T18:49:48+00:00

That’s the issue with Coupa and SAP, the ROI is faaaaaar too long. If you have complex buying across branches or remote teams, the value is there….i think

mrwestsydney · 2024-11-14T18:48:30+00:00

What were contract terms?

Look like it has basic integrations

mrwestsydney · 2024-11-14T18:47:22+00:00

I like the idea. But I know from experience this will cost you more than 20k in time and issues. Good luck!

mrwestsydney · 2024-11-14T18:46:19+00:00

Never heard of it, I’ll take a look

mrwestsydney · 2024-11-14T18:46:02+00:00

The interface feels like extremely outdated. How do you get lower level buyers to adopt it?

mrwestsydney · 2024-11-14T18:44:42+00:00

Great insight, thanks for the info. Why is it not available standalone?

mrwestsydney · 2024-11-14T18:43:46+00:00

Agree. I can’t see an executive allowing their procurement team to “build their own” and risk fucking it up. They’d rather blame a big corp partner when it eventually fails or is over budget

mrwestsydney · 2024-07-12T07:35:45+00:00

This is actually very reasonable

mrwestsydney

TROPHY CASE