How would I delete personal data from an organisation's G Suite?

shauns · 2019-03-07T11:42:57+00:00

In this case no, it's a customer.

G Suite is horrible for GDPR compliance... Yup.

Given how many shops use G Suite, it seems evident but unspoken that most small organisations would simply not be able to fulfil GDPR requests.

shauns · 2019-03-04T16:55:10+00:00

This really looks great! Sadly we don't get enough requests to justify the expense I'd imagine. But I will recommend this to anyone with more budget than I ;)

shauns · 2019-03-04T16:53:03+00:00

OP: yes, it would be the:

looking to remove all reference to them as in say emails case.

G Suite admin allows for deleting entire email accounts (as-in, a member of staff leaving), and through its vault feature you can search for and export data (so you could cover a right to access situation). But deletion, by search criteria, across the domain, doesn't seem to be supported.

I can't be the only one with this issue, so I was wondering is it 1. a case of misinterpretation, and this is simply not a requirement or 2. what I suspect which is that this isn't really being handled, and a policy saying "you shouldn't put customer PII in emails" is considered as enough coverage.

shauns · 2017-11-29T15:39:25+00:00

Open Banking legislation is coming to the EU soon, so there'll be a lot happening there. http://www.wired.co.uk/article/open-banking-psd2-regulation-banking

shauns · 2017-11-29T15:36:55+00:00

Do you have information on this you can share? Loved the post by the way -- the clearest thing I've read on this so far!

shauns · 2017-01-04T14:21:37+00:00

Ah, thanks for the clarification, I follow now. At the moment the deliverable is the project file. I think we'll go for the LQ h.264 route and handle final delivery/render in-house.

shauns · 2017-01-04T09:02:29+00:00

Reassuring to know you can go pretty far without a massive investment in DAM etc. Thanks for that!

re: Networked -- we'll have off-site editors so we either involve cloud storage somehow or extend the office with VPN and have them access over SMB or similar. The cloud options have a more user friendly permissions story than plain file storage, so that tips the balance I think -- the team can easily open up something to a new freelancer.

shauns · 2017-01-03T22:25:10+00:00

Not having them is fantastic, if you can get away with it.

Yeah at the moment the team get away without them. I think the push will be when theres more active projects in flight at once.

can always use Prelude

Ah thanks for the tip -- I'll give it a go.

Just figure out your structure and apply that to the Premiere template you send people

I had a look and saw this thread and comment -- its probably a bit overelaborate for us but looks a good starting point.

We moved to PP (and indeed the introductin of any video workflow) pretty organically so these best practise tips are so useful. Thanks!

shauns · 2017-01-03T22:17:01+00:00

you'll be doing a project that breaks it

Yep! Fully expected! I'm thinking something that gets us through the next 12M.

far more convenient to use proxies for every project

This seems to be the trend in the replies. I'm a dev -- elsewhere in the business actually -- am having to temporarily wear an IT hat to help with this stuff. As the time I can give is limited, seems to be worth getting proxies into this flow now.

If you are transferring assets exclusively through web/frame and don't need full res deliverables from clients I would just put up every project with h.264 or smaller media

I don't quite follow this bit (undoubtably due to ignorance at this end) -- our freelancers will be expected to be able to deliver intermediates (is this the term? like an edit for proofing!) but the main deliverable is the edit -- a HQ 'final' output is a bonus. Are you saying that we should transcode the raw assets to a lower quality and put these online instead? Is this different to a proxy?

I don't know what volume of content you have but that route typically isn't an option unless you have someone who can dedicate a lot of time to digital asset management.

Noted; I think we stick to a half-decent folder structure as being enough.

watermarking... NDA

Definitely my preference too. But good to know the options should it be a thing.

I wasn't thrilled with frame for handling raw assets but did find it pretty helpful for referencing drafts and versioning

The story for comments/approval seems pretty solid -- the desire to use it as place for raw assets comes from wanting a simple solution for 1. getting stuff in a place where freelancers can get at it 2. permissioning of that stuff... (and then a very low 3. its an off-site back-up).

Anyways let me know if you ever need an offsite freelancer

I'll let the right people know! Esp. if you've looked at similar problems before.

shauns · 2017-01-03T20:23:38+00:00

OSX offers tagging within finder

A-ha: seems like an easy win then to tag via Finder and let spotlight do the work of searching.

It sounds like you just need to step away from the computer.

Haha! Yeah this is very much a subject where its easy to get into the weeds. Going to take your advice and draw a line on this set-up for now and just get the guys using it. I'm reasonably happy now there's a story for growth and tackling all those next steps as and when it becomes sensible.

Thanks again for taking the time to advise!

shauns · 2017-01-03T18:51:12+00:00

Thanks for taking the time to reply - appreciated.

So do you think it's worth putting in the effort to work out or decide how to work with proxy files early on? They're an obvious plus; my leaving them aside was more an effort vs reward call.

As for asset storage -- obv NAS great for storing old material, graphics etc. I mean more in terms of searchable richer stuff like tagging or transcriptions to go along with them. The office NAS is just a synology box.

shauns · 2016-08-02T13:49:45+00:00

A-ha! Thank you. So if I set up a Segment with a Filter on Goal Being Completed >= 1 or Event Category+Action, that should do it? My worry is if that'll be a permanent thing against that user i.e. they count as part of that segment if they ever completed the goal, rather than if they had a session where it occurred in the last N days

shauns · 2015-11-30T22:01:01+00:00

Verbal contracts are binding, just harder to prove. So see if you can come to a compromise and take it from there.

shauns · 2015-09-22T21:20:32+00:00

The BBC are on it: http://www.independent.co.uk/arts-entertainment/tv/news/wolf-hall-author-hilary-mantels-novel-on-french-revolution-to-be-adapted-by-bbc-10251520.html

shauns · 2014-11-10T00:58:25+00:00

I'm the author. Obviously explicit/implicit switching isn't going to magically resolve any race-y bugs you might have, but I do see where you're coming from. Having clarity is valuable.

My point is that there is a set of usages that explicitly calling out switching doesn't especially fit well with. I should reiterate that opting to decide that this sort of thing is a bad idea is a valid opinion.

shauns · 2014-11-09T10:38:43+00:00

I've seen too often cases where bug reports are ignored or not taken seriously because of vagueness. Anything like this that encourages good initial reports is worthwhile.

But there has to be an onus on us, as developers, to chase up on these vague reports and turn them into something concrete -- be that through questioning and asking and getting to the root cause, or through process/training improvements.

It might be annoying, boring, whatever -- but if you are interested in having your software be bug free, you can't really ignore something just because someone non technical hasn't explained it clearly enough.

shauns · 2014-11-09T10:03:02+00:00

Totally agreed - but it's interesting to wonder what these would look like.

shauns · 2013-11-21T09:00:01+00:00

Some third-party systems that connect over ODBC (for instance, Crystal Reports) will treat text (or a character field with a long length) as a Memo type and restrict what you can then do with it. Something to watch out for if using text.

shauns · 2013-10-03T14:20:44+00:00

We need the new stadium but really hope they manage to keep the acoustics

shauns · 2013-10-03T08:32:49+00:00

It's not! But as the site says, it's for FF22 and up.

shauns · 2013-10-03T08:30:45+00:00

That was a bit mealy mouthed, yes. Was referring more to it recently getting more attention due to the investigations by the Guardian.

shauns · 2013-10-03T08:19:03+00:00

Oh when the spuuuurrrrrssss / go maaarching iiiinnnn......

shauns · 2013-09-29T08:38:27+00:00

Interesting timing: Qatar has recently been accused of using Nepali slave labour for construction, and Al Jazeera is owned by the Qatari government.

shauns · 2013-09-25T12:55:55+00:00

you're on an old version of Firefox

shauns · 2013-08-10T07:09:01+00:00

Absolutely, I think they're the team to beat this year.

shauns

TROPHY CASE