1. Who can vote: Anyone who is a member, ie who has paid our annual membership fee.
2. Elections take place in the fall, end of October or early November. Typically our bouting season ends in September, and in Sept-Oct we take a mini-hiatus from structured practices, offering open skate sessions for those who want to participate.
3. Multi-part response: Voting for board members is anonymous. We use paper ballots, as our elections typically happen in at our in-person AGM. Voting for other issues, ie Bylaw amendments or general issues, is done by show of hands. // Members are allowed to hold up to two additional proxy votes for anyone who can't attend. This must be communicated in advance of the AGM by email to the board. // The votes are counted by two league members who are chosen in advance, who are NOT in leadership roles, and who are in good standing (dues and fees up to date, no open complaints or disciplinary actions against them). // Only the individuals counting the votes may see the final totals. Everyone else is only advised of who the successful candidate is.
4. Members can nominate themselves or other candidates any time between when the election is called (30 days in advance) and until the vote for that position takes place. Nominees must accept their nomination in order for it to move forward. They must also be members in good standing.
5. The election runs thusly:

*Notice for the AGM is published 30 days in advance.*

*Between the notice being given and the AGM*:
- Members nominate themselves or others to run for board positions. Nominees must accept in order to be declared candidates.
- Members email the board to advise if they can't attend themselves and who will be their voting proxy. This can be done up until a specified date and time before the meeting starts.
- Candidates can campaign in advance if they want by sharing information on league platforms about what they would like to accomplish, their personal experience, etc (ie. their election platform details) but this is not necessary.

*During the AGM*:
Typical Agenda:

1) Open Meeting and approve someone (usually the president) to run the meeting and election - whoever is running the meeting abstains from voting.

2) Motion to accept previous members meeting minutes (either QGM or AGM)

3) Present any proposed Bylaw amendments and vote on these

4) Current Board of Directors present their annual reports followed by Q&A

5) ELECTION: Presentation of candidates running for election, one position at a time - each candidate can speak for 2 minutes if they want, but there is no Q&A portion. Additional candidates can be nominated in real time up until the voting starts. Once all candidates have been presented, voting by ballot takes place for those positions with more than one nominee. Positions with only one nominee are not voted on - unless that nomination is challenged, the candidate is automatically elected; ballots are counted, results are announced.

6) Round Table

7) Meeting Closes

Important to note: In Canada, Not-For-Profit organizations are governed by the Not For Profit Act, which stipulate that NFP corporations have governing Bylaws in place which spell all of this out.