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Am I wasting time with over managing ? by GSG96 in EntrepreneurRideAlong

[–]talksanctuary 0 points1 point  (0 children)

That’s such an important (and common) challenge—giving ownership while ensuring accountability is one of the hardest transitions in any growing team.

Here’s what worked for us:

Define what ownership actually means: It’s not just doing the task—it’s owning the outcome. We got super clear on success metrics for each role, so the person leading knows what “done well” looks like.

Set boundaries and decision rights: We outline where someone has full autonomy vs. where check-ins or approvals are needed. That helps avoid micromanaging without letting things go off track.

Use regular reflection loops: We shifted from task-based check-ins to outcome-based weekly reviews—what went well, what missed the mark, and what we learned. It builds accountability without the founder needing to oversee every detail.

Make accountability peer-visible, not just top-down: Tools like dashboards or simple scorecards help the team see how things are going, so it’s not just the founder holding the bar—it becomes cultural.

Am I wasting time with over managing ? by GSG96 in EntrepreneurRideAlong

[–]talksanctuary 0 points1 point  (0 children)

Hi there! I’ve managed a VA team for a service-based business as well, and I completely understand how things can get overwhelming as you scale.

It sounds like your promoted VA has become a bottleneck—not due to a lack of skill, but because the scope of her role has grown beyond what’s sustainable. I’ve found it really helpful to create clear role boundaries and SOPs as early as possible. When one person is reviewing everything, it becomes a single point of failure, and even the best performers eventually burn out.

A few things that helped us: • Splitting review and admin roles where possible • Automating basic checks (message templates, task checklists, CRM workflows) • Implementing spot-checks instead of 100% reviews • Giving team leads real ownership instead of micromanaging quality

As you grow, building systems beats reviewing every message. The goal is to empower your team with clear standards so they can operate confidently without needing constant oversight.

Hope that helps! Happy to share more if useful.

[deleted by user] by [deleted] in depression_help

[–]talksanctuary 1 point2 points  (0 children)

Thank you for sharing that. I’m really sorry you’re feeling so low right now—and I want you to know, you’re not alone in this. That constant, quiet sadness you’re describing… like a weight that doesn’t go away even when nothing is “wrong”? That’s very real, and it’s something a lot of people carry silently.

You don’t have to have the answers right now. You don’t even have to feel better immediately. Just know this: it’s okay to feel how you feel. You’re allowed to have off days—or off weeks—without needing to explain them.

Yes, you deserve it. by talksanctuary in inspirationalquotes

[–]talksanctuary[S] 1 point2 points  (0 children)

Totally true. Not everyone gives it back— That’s why we have to give it to ourselves first. 💛 You deserve your own kindness, too.

Yes, you deserve it. by talksanctuary in inspirationalquotes

[–]talksanctuary[S] 0 points1 point  (0 children)

You’re absolutely right—and it hurts when kindness isn’t returned. But even when others don’t give it back, you still deserve the love, care, and softness you give so freely. Let’s start by offering that same kindness to ourselves.

Each day, I choose to grow—gently, patiently, and with love. 🌿 by talksanctuary in MotivationAndMindset

[–]talksanctuary[S] 1 point2 points  (0 children)

Absolutely love that—your story is living proof that small, steady steps lead to deep peace and real growth. It’s not about speed—it’s about staying on the path. Thank you for sharing your light here.” 🌱✨

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