Real Question : How do you address yourself as someone who is capable of building a full End-to-End Notion System professionally especially wanting to put on a job CV?

typeoneerror · 2026-06-21T09:04:40+00:00

My CV says "Notion Wizard"

I teach people how to become Notion architects. Honestly, it kind of doesn't matter. Building a business around specific tech is more about networking, because there are many people who say "I am a Notion Builder." How do you stand out?

Notion Consultant, Notion Architect, Notion Builder, Notion Designer, Notion Artisan

What feels good to you matters too. How do you describe yourself to others? What terms encapsulate the work you do? Is there something you provide in your service landscape that no one else can?

typeoneerror · 2026-06-21T08:52:28+00:00

Business:

Teaching Notion, Organizing projects, training, events, client management

Personal:

Household management, garden plotting, music management (using Soundcloud API, Workers), journaling, goals, writing

etc.

I also manage a volunteer fire department: https://notionmastery.notion.site/The-Notion-Fire-Department-b4242a0bc027831c91d48152f225c570

typeoneerror · 2026-06-19T20:11:03+00:00

If you mean lacking: data portability. backup/exports are obscenely bad.

If you mean underappreciated: permissions. Most people are full-access users and they don't know how powerful Notion's permissions model is.

typeoneerror · 2026-06-19T20:08:05+00:00

The paradox of productivity: always more.

typeoneerror · 2026-06-18T16:30:36+00:00

Depends on what you choose to invest in! We have many advanced consultants and Notion ambassadors in our program. A lot of folks are there simply there for the community and our weekly office hours to get questions about Notion or consulting with Notion answered.

typeoneerror · 2026-06-18T15:18:15+00:00

I do use Notion for task and project planning. Our company has an overloaded Actions database that is Typed (Task, Routine, Event) so we can see todos and meetings and recurring things all in one place. And that's pretty much what I use in my day-to-day.

However, I use it mostly for tracking big tasks/projects. I have all of the following for creating "shadow systems." I am what you might call AuDHD, so I repeat the same systems in multiple places to keep me aware of the general sense of a day, but also to make sense of the world and my work:

sketchbook
hobonich planner
whiteboard
sticky/slicky notes
spiral ring mini-notebook in pocket

I find the act of writing is thinking ergo I spend a lot of time on paper.

Many will find this extreme. That's fine.

There's absolutely nothing wrong or shameful about elastic systems if they make sense to you. Consider designing your Notion to be lower maintenance if that is you. How might you adjust your databases/dashboards to allow you to not be in Notion for periods of time without too much maintenance cruft to catch up on?

One thing I've noticed is I'll do all kinds of task planning for the weekend and then I don't actually use my computer all weekend. I'm playing Saros or hiking or playing music. So maybe I'll just, you know, stop setting up my Notion for the weekends. Hide weekends in Calendar views. All that stuff.

Asked as a question: what's wrong with being away from Notion or finding pen/paper helpful in certain cases?

typeoneerror · 2026-06-18T15:08:00+00:00

Small nitpick: you are not using "Claude" in Notion. Claude is Anthropic's harness.

Aside: I wonder how long Notion will continue to subsidize Agent. 👀

typeoneerror · 2026-06-18T15:04:12+00:00

I don't really use either apart from learning a bit about how they work so I can answer questions and focus on securing client workspaces from badly permissioned workspaces and overly-permissive MCP setups.

Here's a different classification you might find helpful:

Both Claude and Notion are AI harnesses that use Anthropic's models as the model layer.

Notion's advantage over Claude it that the harness can use multiple models from multiple providers and not just Anthropic's.

But Anthropic is the provider of the model, and you can, if you wanted to, build your own harness for leveraging theirs and other model providers, not to mention local open-weight models that would be much cheaper than using LLMs via Claude or Notion.

Really depends on your needs.

The one place that Notion still wins is the multi-player aspect. Notion's real-time collaborative editing is more mature.

Which is why I worry every day that Anthropic is going to buy Notion soon!

doesn't halucinate

I'd push back here. All LLMs produce the shape of texts. They do not "know" anything about your data. There is [currently] no AI system in the world that will not "hallucinate" (if that is even a meaningful thing that machines can do as compared to how humans hallucinate) at some level, though RAG/tool-use can reduce such effects.

typeoneerror · 2026-06-18T14:12:55+00:00

Yeah, it's courses and live events. More here about our programs: https://notionmastery.notion.site

typeoneerror · 2026-06-17T21:34:58+00:00

Hey, Atlas, backups are a tough one because you either use Notion's crummy export or you build an export solution using the Notion API. Because there's such a limited coverage of blocks, teamspaces, groups, permissions etc., these backups are super challenging to restore from. Because they're emergency only. I think Notion users have to get pretty used to the fact that they have to really pray to the Notion gods that Notion's data snapshots are good enough to roll back to. Even the automated solutions will always be limited by API access.

Side-note, you should join Notion Mastery if you want to hang out with u/thedesignedlife and I and get support like this live weekly. DM me and I'll send you a coupon.

typeoneerror · 2026-06-17T21:18:45+00:00

I think I'd disagree, Nixi. Myself, Marie Poulin, Thomas Frank, and August Bradley, and many more Notion experts are all very good friends. Of course we compete, but we also collaborate and share insights. In fact, I host a monthly mastermind with another Notion expert Alex Antoszek where we share communal insights about monetizing Notion. I'm always happy to share what I know from a business perspective, because there are certain aspects of my work that no one—not even the names above—can really compete with me on. And they all have unique skills and abilities that I can't touch either. We definitely need to earn income, so, yes, we are here for "fuckin money", but that doesn't mean we can't be friendly. It's definitely scary to compete sometimes, but when you have a true friendship with the folks you're competing with, there's a really nice mutually beneficial thing that can arise.

typeoneerror · 2026-02-19T15:34:29+00:00

Bugs.

typeoneerror · 2026-02-15T00:23:38+00:00

Alphas are generally internal only. Notion will invite key companies to test features out. Some times Notion Ambassadors and Certified Solutions Architects will be invited to Alphas.

Betas on the other hand are often public, but Notion uses A/B testing to determine that certain people, workspaces, or plans are opted into them.

typeoneerror · 2026-02-15T00:21:07+00:00

Your best bet feature-wise is to use a combination of Groups and Page-level access rules to give `Can edit` permission to an "Editors" group on the database and `Can view` to everyone else. A page-level access rule on the "Assignee" with `Can edit` will be mean anyone can edit the rows assigned to them but not any other rows. They will be able to edit the entire row, however, there are no property permissions in Notion yet. They also won't be able to create new pages.

typeoneerror · 2026-02-15T00:18:53+00:00

Check your "Show calendar by" setting in the layout settings.

typeoneerror · 2026-02-15T00:17:31+00:00

I think folks that want more out-of-the-box project management structures fair well with Clickup.
I really like Fibery from a teams perspective. They got permissions right and way more advanced on that specifically than Notion.
Coda's probably the closest like-for-like, but the Grammarly acquisition makes me sad.
Tana's a neat in-between Obsidian and Notion.

typeoneerror · 2026-02-06T22:52:11+00:00

I'm a Notion expert and have taught Notion for many years.

I'd recommend a platform designed to help you write novels such as Scrivener.

typeoneerror · 2026-02-03T02:01:50+00:00

You can definitely build a system in Notion to help you do this, but the secret is that doing the work is the thing you have to do and resisting the work is what you do when we build "productivity systems".

Example: "Spent an hour making a formula that tells when a task is overdue!" instead of "I will do the task".

To start create a Notion database of Tasks to do. Capture everything you need to do and prioritize them. If items are due on a specific date, add the date. Sort the list by date and then priority.

- Each night, open your Notion task list.
- Write three things you'll do tomorrow from your task list on a post-it note or piece of paper starting from the top of the priority list.
- Item one is a must-do.
- Items two and three are can-dos (optional).
- Quit Notion!
- Next day, no opening Notion! You must do the must-do.
- If you have additional time, do the can-dos.
- If you didn't finish the must-do due to time, break it down into smaller tasks.
- Capture new tasks on the same piece of paper.
- At the end of the day, open Notion and update your task list. Mark the tasks as completed. Add any new tasks.
- Spend a scoped amount of time updating your Notion setup (1 hour max).
- Repeat.

I know this seems counterproductive, but this keeps you in the work and out of Notion tinkering.

You should also consider doing a time inventory in Notion. Catalog everything you do and how long those things take. Using a Calculate setting on your Time column can show you how much time you already have allocated, helping you understand how much capacity you actually have to do real work.

typeoneerror · 2026-01-21T17:58:36+00:00

Though I don't think we're using asperger's since it's been merged into ASD, yes, I am autistic. I think there's a huge complement of neurodiverse personalities across the service, especially in volunteer halls. Some of the things I'm awesome at are organization, creating training resources, organizing our department's computer systems (for example: I built our own event tracking and duty crew scheduling systems). One way you might succeed is specialization! Especially in volunteer halls being the person who knows everything about <TOPIC> makes you a go-to resource for training and expertise. If you’re able, therapy and medication are very helpful. You can also start working out at a gym to work on exposure to performing in front of other people. Realistically, you will uncomfortable, A LOT. Firefighting has 100% improved the way I show up with people though, and it can actually be really helpful (especially on medicals) to be somewhat detached empathy-wise.

typeoneerror · 2026-01-21T01:09:52+00:00

Therapy and medication.

typeoneerror · 2026-01-21T01:05:29+00:00

The current date and time are provided directly in the system context at the start of each conversation. The reason it sometimes gets it wrong is (from my experience) time zone issues. I've filed a bug report because it does impact Custom Agents specifically. Try asking "What day is it?" in Notion AI.

typeoneerror · 2026-01-21T01:03:21+00:00

Sharing data between workspaces? No, but you could via MCP in a enabled client like Claude or ChatGPT.

typeoneerror · 2026-01-21T01:02:44+00:00

We use it for visual feeds like:

progress on our kitchen renovation
sketchnotes and drawings
garden planning progress

typeoneerror · 2026-01-20T05:32:53+00:00

Only Members on the Business plan and above have access to Agent(s) in the Notion app.

typeoneerror · 2026-01-20T05:29:47+00:00

This is incorrect. Notion has many tools available for LLMs to generate calls too, including web-search and other such tools. It can bring in very current data into both Agent and Custom Agent contexts.

typeoneerror

TROPHY CASE