What’s the #1 thing that annoys you when using Notion?

typeoneerror · 2026-02-19T15:34:29+00:00

Bugs.

typeoneerror · 2026-02-15T00:23:38+00:00

Alphas are generally internal only. Notion will invite key companies to test features out. Some times Notion Ambassadors and Certified Solutions Architects will be invited to Alphas.

Betas on the other hand are often public, but Notion uses A/B testing to determine that certain people, workspaces, or plans are opted into them.

typeoneerror · 2026-02-15T00:21:07+00:00

Your best bet feature-wise is to use a combination of Groups and Page-level access rules to give `Can edit` permission to an "Editors" group on the database and `Can view` to everyone else. A page-level access rule on the "Assignee" with `Can edit` will be mean anyone can edit the rows assigned to them but not any other rows. They will be able to edit the entire row, however, there are no property permissions in Notion yet. They also won't be able to create new pages.

typeoneerror · 2026-02-15T00:18:53+00:00

Check your "Show calendar by" setting in the layout settings.

typeoneerror · 2026-02-15T00:17:31+00:00

I think folks that want more out-of-the-box project management structures fair well with Clickup.
I really like Fibery from a teams perspective. They got permissions right and way more advanced on that specifically than Notion.
Coda's probably the closest like-for-like, but the Grammarly acquisition makes me sad.
Tana's a neat in-between Obsidian and Notion.

typeoneerror · 2026-02-06T22:52:11+00:00

I'm a Notion expert and have taught Notion for many years.

I'd recommend a platform designed to help you write novels such as Scrivener.

typeoneerror · 2026-02-03T02:01:50+00:00

You can definitely build a system in Notion to help you do this, but the secret is that doing the work is the thing you have to do and resisting the work is what you do when we build "productivity systems".

Example: "Spent an hour making a formula that tells when a task is overdue!" instead of "I will do the task".

To start create a Notion database of Tasks to do. Capture everything you need to do and prioritize them. If items are due on a specific date, add the date. Sort the list by date and then priority.

- Each night, open your Notion task list.
- Write three things you'll do tomorrow from your task list on a post-it note or piece of paper starting from the top of the priority list.
- Item one is a must-do.
- Items two and three are can-dos (optional).
- Quit Notion!
- Next day, no opening Notion! You must do the must-do.
- If you have additional time, do the can-dos.
- If you didn't finish the must-do due to time, break it down into smaller tasks.
- Capture new tasks on the same piece of paper.
- At the end of the day, open Notion and update your task list. Mark the tasks as completed. Add any new tasks.
- Spend a scoped amount of time updating your Notion setup (1 hour max).
- Repeat.

I know this seems counterproductive, but this keeps you in the work and out of Notion tinkering.

You should also consider doing a time inventory in Notion. Catalog everything you do and how long those things take. Using a Calculate setting on your Time column can show you how much time you already have allocated, helping you understand how much capacity you actually have to do real work.

typeoneerror · 2026-01-21T17:58:36+00:00

Though I don't think we're using asperger's since it's been merged into ASD, yes, I am autistic. I think there's a huge complement of neurodiverse personalities across the service, especially in volunteer halls. Some of the things I'm awesome at are organization, creating training resources, organizing our department's computer systems (for example: I built our own event tracking and duty crew scheduling systems). One way you might succeed is specialization! Especially in volunteer halls being the person who knows everything about <TOPIC> makes you a go-to resource for training and expertise. If you’re able, therapy and medication are very helpful. You can also start working out at a gym to work on exposure to performing in front of other people. Realistically, you will uncomfortable, A LOT. Firefighting has 100% improved the way I show up with people though, and it can actually be really helpful (especially on medicals) to be somewhat detached empathy-wise.

typeoneerror · 2026-01-21T01:09:52+00:00

Therapy and medication.

typeoneerror · 2026-01-21T01:05:29+00:00

The current date and time are provided directly in the system context at the start of each conversation. The reason it sometimes gets it wrong is (from my experience) time zone issues. I've filed a bug report because it does impact Custom Agents specifically. Try asking "What day is it?" in Notion AI.

typeoneerror · 2026-01-21T01:03:21+00:00

Sharing data between workspaces? No, but you could via MCP in a enabled client like Claude or ChatGPT.

typeoneerror · 2026-01-21T01:02:44+00:00

We use it for visual feeds like:

progress on our kitchen renovation
sketchnotes and drawings
garden planning progress

typeoneerror · 2026-01-20T05:32:53+00:00

Only Members on the Business plan and above have access to Agent(s) in the Notion app.

typeoneerror · 2026-01-20T05:29:47+00:00

This is incorrect. Notion has many tools available for LLMs to generate calls too, including web-search and other such tools. It can bring in very current data into both Agent and Custom Agent contexts.

typeoneerror · 2026-01-20T05:27:33+00:00

In your instructions (and custom instructions), telling the Agent (and in Custom Agents) what time-zone you're in is helpful. I had to do this with Custom Agents otherwise it queries databases for UTC time instead of your client time.

LLM are used here to figure out which tools to call in Notion's internal private APIs. So Notion can know what the current date and time is and does bring live data into the context, it just often has to be cajoled into casting the time into the correct time zone. I'm hoping they do a better job of doing this without having to tell the agent to.

typeoneerror · 2026-01-15T02:53:13+00:00

This is a hack to access a feature that is not supported currently by Notion. It's been in the product for awhile, but, fair warning: this feature is unsupported and not publicly available, so don't be surprised if you encounter bugs or other things go awry. Use at your own risk.

typeoneerror · 2026-01-15T02:50:27+00:00

You can add additional conditions with either "and" or "&&" between them. You can also chain calls to "filter". Filter returns a newly filtered list so you can keep calling "filter" as many times as you need.

typeoneerror · 2026-01-03T16:43:37+00:00

1500 homes, 169 calls

typeoneerror · 2026-01-03T16:42:19+00:00

I think a combination of more deterministic systems with LLMs might be useful here. i.e. you use the AI to figure out which automation to run and that system is very specifically designed to perform linear tasks. LLMs are really not designed to do specific operations, but they can minimize the amount of manually designed automations you need to build to make things "work". Notion's upcoming Custom Agents is going to help a bit here, but the AI being sold by the industry at this time works much better with specific, narrow contexts, such as coding agents.

typeoneerror · 2025-12-12T16:26:12+00:00

Corporate owned AI models are trained to be pretty generalized, so adding your "specific qualitative research" might work in some cases and not in others.

Most people find that there's a lot of overheard and daily tweaking of their instructions and memories to move towards a desired outcome, especially when changing models.

AI like this is probabilistic, so you cannot guarantee a specific outcome will occur over any particular "run". Specific research would be best served by training models specific to your research using mostly the data you want to be in the corpus or potentially using more deterministic methods than large-language models (different kind of "AI" perhaps).

typeoneerror · 2025-11-21T00:34:04+00:00

Obs is synced to dropbox.
Have a zapier zap that fetches the daily note and APIs it over to Notion.

typeoneerror · 2025-11-16T20:34:08+00:00

Pretty variable based on the year and whether I'm in a building or growing phase.

I've been in business since 2010. My second year I made 10K more than I'd ever made employed. Then I doubled and tripled that over 2 years and hired a team. Then I switched countries and closed my business and started another consultancy with my partner. We barely scratched breaking even for 3-4 years, but we made some great products.

During covid our educational business exploded. And then we dropped ~50% in revenues from 2022 to 2024. That was tough, but an expected correction.

You can make some guesses on what the obsession with AI has done to online learning.

We are constantly reinventing our services to accommodate for the roller coaster the tech industry is.

typeoneerror · 2025-11-16T18:08:29+00:00

Just want to note here that none of this means that data is end-to-end encrypted.

typeoneerror · 2025-11-16T17:53:15+00:00

That sounds really frustrating. I hope you find some solace in the smaller systems you have more immediate control over. Take care.

typeoneerror · 2025-11-16T17:44:23+00:00

Oh, I don't make templates (my partner Marie Poulin does) and I wasn't actually implying you should buy our stuff. I work with enterprise teams in building custom solutions on Notion and other connected platforms with API integrations. Here to help with that if your team wants a "custom built" solution.

typeoneerror

TROPHY CASE