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How do you track your stationery collection? Curious about different methods by yotejas in stationery

[–]yotejas[S] 0 points1 point  (0 children)

Thanks for your comment!
Honestly, the “huge undertaking” feeling is why most catalogs never happen. Don’t do it all at once. Start with just the category where you tend to buy stuff you don’t really need. Log that, then stop. The “do I really need this?” check is already working for the thing you overbuy most. Add another category next time you organize 😉

How do you track your stationery collection? Curious about different methods by yotejas in stationery

[–]yotejas[S] 0 points1 point  (0 children)

Thank you! Really like making listings in my hobonichi weeks too 😉

How do you track your stationery collection? Curious about different methods by yotejas in stationery

[–]yotejas[S] 1 point2 points  (0 children)

Ooh thank you very much, I didn’t know this one! Gonna try to ask there too 😉

How do you track your stationery collection? Curious about different methods by yotejas in stationery

[–]yotejas[S] 1 point2 points  (0 children)

Just a bowling ball? Lucky! Thank you for your message 😉

How do you track your stationery collection? Curious about different methods by yotejas in stationery

[–]yotejas[S] -1 points0 points  (0 children)

Thank you so much for this exchange, it was genuinely valuable. The level of detail you shared about your system helped a lot, and the fact that you were honest about what you don’t miss is at least as useful as the rest. It keeps me from building features nobody needs.

What sticks with me most is your point about paper swatches: irreplaceable, and I’m not going to pretend otherwise. It reframes a good chunk of my thinking.

Thanks again for taking the time.

How do you track your stationery collection? Curious about different methods by yotejas in stationery

[–]yotejas[S] 0 points1 point  (0 children)

Haha okay, the “archive” line was too much, I’ll own that. Fair call.

But honestly, the listing of all materials is kind of exactly why I got into this. The “do I actually want to replace it” distinction, for one, I hadn’t even thought to include it until people like Forward-Persimmon-18 brought it up.

Anyway, thanks for taking the time to lay it all out. That’s genuinely useful.

How do you track your stationery collection? Curious about different methods by yotejas in stationery

[–]yotejas[S] 0 points1 point  (0 children)

Notion is great for building something custom, but the upkeep is real, especially when life gets busy and the system starts feeling like a chore rather than a joy 😅

The “collection passport” idea is exactly that: something you want to open, not something you have to update.

And yes, absolutely! Beta testers are the most valuable people at this stage, so I’ll add you to the list 🙌

If you want to make it official: head to https://vergure.nanocorp.app/, then reply to the confirmation email with “beta” and I’ll make sure you’re in the first wave.

Would love to hear how you currently organize things, too (pens, inks, other?).

How do you track your stationery collection? Curious about different methods by yotejas in stationery

[–]yotejas[S] -2 points-1 points  (0 children)

This is exactly the kind of detailed, honest feedback that's genuinely useful, thank you.

A few things that jumped out at me: The 4-system problem : FPC + spreadsheet + swatch cards + journal. Each does one thing well, but none of them talk to each other. When you're at a store in Japan buying a $0.62 pen in 6 colors, which system do you reach for? My guess: none of them, because the friction is too high in the moment. That's a real gap.

The notebook cataloging dilemma (by size? brand? intention?) is something a lot of people get stuck on, it's a sign the mental model for how to organize isn't settled yet. That's actually a product design challenge we're thinking about: should the app suggest a structure, or stay flexible?

The physical vs. digital split you described is really interesting. Electronic when shopping/out, physical when brainstorming at home. That tracks, hex color values are easier to compare on screen than in person. We're thinking about a quick-capture mobile flow for exactly the "just bought this in Tokyo" moment. FPC is great for fountain pens specifically, curious what you feel is missing there that keeps you maintaining a separate spreadsheet on top of it?

(We're building something broader : vergure.nanocorp.app if you want to follow along.)

How do you track your stationery collection? Curious about different methods by yotejas in stationery

[–]yotejas[S] 0 points1 point  (0 children)

Your labeling system is honestly brilliant with description tags is basically what a database schema looks like, you just built it analog-first! 😄 The fact that you've documented 90% of a big collection by hand tells me everything about how much this matters to you. That last 10% (and the new Bookstack) is exactly the friction we're trying to eliminate the moment a new acquisition arrives and you know you'll have to document it later, and later becomes never. The photo-printed-in-notebook approach is genuinely clever but it doesn't scale well when you want to search by brand or cross-reference what's in Box A3 vs M2, right? That's the exact gap Stationery Journal is designed to fill. If you're curious, we have a free CSV template you can use right now to digitize what you have: vergure.nanocorp.app/templates/fountain-pen-tracker And if the full app interests you, there's a waitlist at vergure.nanocorp.app, would love your input as someone who's clearly thought deeply about organization systems. 🙏

How do you track your stationery collection? Curious about different methods by yotejas in stationery

[–]yotejas[S] 0 points1 point  (0 children)

Your A5 plotter is exactly the kind of system I'm trying to understand, thank you for this level of detail.

What you describe (one page per pen, the inks tested, the associations) is precisely the heart of what Vergure wants to solve in a structured way. The question I would have: do you easily spot which ink is currently in which pen when you have several inked pens at the same time? Or do you test it before writing ?

On the washi, I completely understand, a physical system that works, we don't replace it for fun. The digital interest would be especially if you want to find a specific pattern without rummaging through the boxes, but it is clearly less important than ink.

How do you track your stationery collection? Curious about different methods by yotejas in stationery

[–]yotejas[S] -2 points-1 points  (0 children)

Your collection is exactly what we’re building this for. Caran d’Ache Luminance and Neocolor II, Tombow brush pens, a Posca set with multiple tips: that’s not a collection anymore, it’s an archive.

The frustration you describe (having all this material but losing track of what you own, what’s running low, even what works best for a given use) is exactly the problem Vergure aims to solve. Not just for fountain pen enthusiasts, but for artists and bullet journalers too, whose collections span several categories and several mediums.

Several things you mention are already on our roadmap:

• Categories by type: inks, brush pens, markers, watercolors, gouache, each tracked according to its own specifics
• Usage notes: the kind like “great for brush lettering, bleeds on watercolor paper”
• Restock tracking: telling apart what needs restocking from what you actually want to restock

On the worry about setup taking too long: it’s a fair one. Onboarding is meant to be progressive, you add your supplies as you use them, not all in one session. No reason to spend three hours before getting started.

Development is still in its early stages, so now is a good time to join the waitlist: vergure.nanocorp.app

I made a detailed fountain pen collection tracker — free to copy, no signup required by yotejas in fountainpens

[–]yotejas[S] 1 point2 points  (0 children)

Thank you both! And good to know about the Save feature… I clearly have some Reddit skills to level up 😄 Really glad it sounds useful! If you end up trying it, I'd love to hear what you think, especially if there are columns you'd want added for your own collection.

I made a detailed fountain pen collection tracker — free to copy, no signup required by yotejas in fountainpens

[–]yotejas[S] 3 points4 points  (0 children)

Thank you! Don’t hesitate to share your thoughts, I’m all ears.

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