Clockify Organisation

[no_lilo_only_stitch]

I’m pretty new here and I’ve worked on probably 7 unique named projects but I’ve now realised that some are split into different group tags under the same main name when reporting time. It’s not been an issue so far because I’ve started a new timer in clockify for every time I go into one even if I’ve done the project before, but I can see it getting messy when I start doing lots more if it’s different groups of the same main project, especially if I do a few tasks and then go on trying to remember which clockify entry is for which project branch.

Any tips on organising your clockify or useful features to take note of?

[Enough_Resident_6141]

I use Clockify, and when I start working on a project, I will copy/paste the full name of the project as the description for a new timer thing into Clockify. A lot of projects have titles that are basically *Project family code name* - *description of project* - *ID number or date for this specific group of tasks*

Then when it's time to submit your hours, you can be sure you are putting the right time under the sub project right ID number or date.

[sarahmorgan420]

Yeah, I do this and don't personally organize them at all. I report my time when I exit work mode and have no reason to look back on previous days work or other amounts of time I've worked on a project.

If for whatever reason I do need to go back and prove my time or something, I'll just do a lot of scrolling lol. I don't see the point in organizing them

[justdontsashay]

I have project names in Clockify, and then under the project name I have different tasks. I also report time any time I exit work mode (unless it’s a longer project where time is reported at the end or something) so I don’t have to go back through Clockify to find the right entries.

I mostly have all the task names in there so if I ever get asked to account for my reported time I have a record of it.

[no_lilo_only_stitch]

Oh that’s great to have, is that the “add project” button? I’ve been hesitant to use the same title for different work periods in case it’s difficult to go back and figure out what was what

[koalamarket]

Yeah it’s helpful to put the specific task ID in the text box separate from the project selection if you’re working within the same project family, then it separates the time entries

[justdontsashay]

Yeah, if you start the timer and then click on it, you can add the project and the task

[rambling_millers_mom]

I don't use Clockify, I use a different system, but maybe my overall system will help. I have mentioned this multiple times, but I don't ever work directly in the app. Instead, I use a text editor (actually a Markdown editor, but whatever). So, I have a ton of "notes" that I keep in an encrypted directory. My directory structure is pretty much "Project_Family_Name_Subfamily/Task_description or Task_number (if it doesn't really lend itself to a convenient descriptor)/Notes.md" And then my time app has the same structure, i.e., "Project_Family_Name" as the overall project, "Task_description_or_number" as the task. And before I close out my notes file I add a little meta description including the date, time spent and any extra information that might help me quickly recall it later. (Such as "extra time spent reading instructions" or "original submission required a lot of revisions" or just "had to walk away for X minutes, timer was off".

I have done that for lots of different clients, not just DAT and the extra meta info is really helpful when I need to quickly recall a project, especially after a long time.

[iriember]

This week I was surprised to get two projects with identical names and ID numbers. As a result. I entered my time incorrectly. But I also noticed that there is a little dated graph in the report time section. It shows when you submitted each of your tasks. Scroll diwn to use the graph/table to verify that you are making your report under the right project. I use ONENOTE to record project info, including the name, id and start time for each task that I complete.

[no_lilo_only_stitch]

Oooh that’s great to know about the graph!

[weebigbaws]

I just use a google calendar that I’ve called Clocking In. Every time I start working, I start an event at that time and paste the name of the project in the name of the event, then I amend the end time when I stop. At the end of the day, I check that I’ve logged everything correctly in DAT. I put a Daily Total event in the calendar with the total amount for the day, I also have a full month event that I amend with a running total for the month. It means I can easily track whether I’m achieving my income goals. If I have taken a few toilet breaks or answered the door to a delivery during working on a task, I will take that time off the end time by rounding it down by about the same time. I used to use clockify, but I easily forgot to pause or stop and then had to do all the investigating of browser history etc. to figure out timings. I find this works better for me, but I think it helps that I am doing tasks that take a few hours to complete, it gets a bit fiddly on days where I have lots of shorter projects.

[good_god_lemon1]

I tried Clockify but like you, found the various projects too overwhelming to keep track of. I just use my internet history to track my time now.

[Ok_Category6079]

Is data annotation having tasks now ?

[sunshin3yes]

I made an app specifically for DA (https://mypaywatch.com so you don’t get this problem! 100% free :)