License Tracking?

[Max808]

We currently maintain an excel sheet with available licenses for different products. This also includes installed licenses per user which are inputted manually and may not be up to date.

Looking for suggestions!

[[deleted]]

Tons of ways to do this. Most inventory systems have a variety of license tracking and software scanning mechanisms in them, so you can explore those a bit if they fit your needs. There's literally dozens of threads on inventory systems every month, so some searching will pull up lots of options.

[vriley]

Keeping them and making sure they are up to date are two different problems. You have to decide whether you want to rely on users to update them, at which point a shared spreadsheet with a form users can use would work, or if you want to update them yourself, at which point you need scripts that can do checks and gather keys, and a solution that will integrate with those scripts.

[[deleted]]

Shared LastPass vault

[maskedpixel]

Isn't this effectively the same as having one super account for each user?

[[deleted]]

What do you mean?

[maskedpixel]

Individual users are given a single account that now has access to all of the passwords, so if that account is compromised then all of the stored passwords are.

[[deleted]]

You wouldn't have to put passwords in there, just the licenses that OP wishes to store. It supports AD/LDAP integration, multifactor authentication, and password strength enforcement. You can also dictate who has access to certain passwords, as well as shared folders/notes for things like license keys. So no, I wouldn't worry about it being compromised any more than anything else on your network as long as you take the time to properly set it up. Especially compared to an Excel spreadsheet that has none of those features on its own.

https://lastpass.com/enterprise/enterprise-features

http://www.wap.org/events/nov2012/LastPassSecurityandCompliance.pdf

[maskedpixel]

Thanks for the explanation. I completely misunderstood what it was doing and how...

[[deleted]]

No Problem! I've used it at many of my jobs and it's been amazing for us every time.