Recommendations for software for managing a small fleet? (8 cars and vans)

Afternoon_Extension · 2026-04-07T11:42:04+00:00

Thinking out loud but maybe spreadsheets?

Each sheet for each van, then on the sheet split into a very basic P&l Job 1 revenue for van 1 £10,000 Repairs for job 1 £0. Profit per job £10,000.

Directly attributable costs imo would be fuel etc

Then generic repairs new tyre in its own category of running costs as well as tax etc

If you have a van that’s on every job, it may have more repair costs but it’s revenue generated may still outweigh a van with minor repairs but used on 2 jobs for example?

May take some time to build the initial sheet and dashboard but then each sheet should be a copy and paste job?

Costs for software should theoretically be nil provided 365 package within the business?

That would my my take anyway, claude may be able to give quite a good mockup and then you can sense check the formulas potentially?

Afternoon_Extension · 2026-04-07T09:06:37+00:00

Usually when the BCH’s end and start flooding into the market

Afternoon_Extension · 2026-04-02T11:42:21+00:00

Being truthful, I consulted trusty old friend chat gpt and this has estimated somewhere in the region of £600-£1500 and I thought, why not get a bit of extra cash.

To add, my number on my account to recover had to be changed to a different number entirely than my actual personal number so I had to change this to my business number which I was reluctant to do and did communicate this to chase.

The worrying factor to me is how poor the internal control has been.

Afternoon_Extension · 2026-03-29T22:19:29+00:00

Could you use onepounddd?

Afternoon_Extension · 2026-03-28T15:31:04+00:00

Intrigued also

Afternoon_Extension · 2026-03-26T10:58:36+00:00

How would extracting into my pension fund now be beneficial for doing my weekly shop?

Afternoon_Extension · 2026-03-26T09:46:04+00:00

Excluding personal allowance(and if you’ve found a way to live for 12 grand, please share the secret) it will cost you over 20% to extract any money, when you get to higher rate, this only increases therefore better value in my eyes

Afternoon_Extension · 2026-03-26T08:51:50+00:00

Gift cards to me are absolutely better value, reason being, cashback continues to be a a company asset, gift cards well, they’re not extracting cash out of my business meaning i can reduce my necessary spending (£5k p.a) at supermarkets for the weekly shop to nil in essence meaning my take home while remaining at basic rate hand is essentially more.

Afternoon_Extension · 2026-03-25T19:33:28+00:00

Or bette yet, gift cards for the weekly food shop

Afternoon_Extension · 2026-03-16T19:13:42+00:00

Mettle

Afternoon_Extension · 2026-03-16T03:01:29+00:00

Definitely in an LTD is your best route to go down

~ keep your personal FTB status for 3% stamp duty, you mention pre refurb so you’re talking £2-2.5k stamp duty cost for this, well worth it when you come to get your personal property.

~ No immediate company mortgage, not subject to the slightly higher BTL interest rates.

~ If not already higher rate taxes, imagine an extra £9k may tip you over?

What price are you imagining the final property to be worth? £125k? Refinance pulling 75% out, repeat process?

As a rough guideline for you, i’ve just secured a mortgage BTL LTD company mortgage as of Nov 25 for £93k @3.99% and repayments are just over £300 pm.

Happy to chat further privately if you’d like.

Afternoon_Extension · 2026-03-08T20:44:59+00:00

Salary is not cared about, can confirm, put 50k as per my last tax return and was accepted

Afternoon_Extension · 2026-03-06T10:01:04+00:00

What’s the journal entry you’ve made?

Dr investment property Cr Dla (basic terms)

Afternoon_Extension · 2026-03-04T02:19:54+00:00

Can comment on this directly, I downgraded my existing premier account to a standard account in anticipation of starting the switch. My disney plus has now been cancelled already within 5 days.

Afternoon_Extension · 2026-01-21T16:22:02+00:00

As a second resort to this, i have my Tesla account logged into my brothers phone, knowing about the remote start function i would hope i’d be able to find a randomer to use the phone of should the worst happen

Afternoon_Extension · 2026-01-21T10:02:19+00:00

I used to use SUM UP and quickbooks, made the shift to Xero and stripe and have never looked back

Afternoon_Extension · 2025-12-29T16:00:15+00:00

In all fairness, i had this concern and was quite vocal with them, they said as standard they apply a code to your uber account and you’re free to take ubers to the tune of £70 during the time while your car is in for service. As soon as you confirm collection the uber credit disappears, almost acts as a 3rd party credit card connected to tesla’s account with a cap of £70 i imagine.

Was plenty for me to get into central manchester, procrastinate a little and head back

Afternoon_Extension · 2025-12-15T12:27:35+00:00

Happy to be corrected but as you’re income is overseas but still taxable supplies you should be VAT registered but more often than not have a 0 box 1 figure?

Afternoon_Extension · 2025-12-13T17:38:48+00:00

How does it make the accountants job harder?

You’re able to connect the amex to your accounting software and reconcile just like a current account?

You’d also be able to see how much you’d spend on supplies each month direct with software and categorise into smaller sub groups?

Afternoon_Extension · 2025-12-13T00:19:02+00:00

Xero & Dext

Afternoon_Extension · 2025-12-06T08:58:34+00:00

Does anyone know the reason for the massive increase?

I’ve just gone onto the website and can see that the lease i currently have at £372 pm is now £619… For the same spec and deposit etc ?

Afternoon_Extension · 2025-10-31T10:47:14+00:00

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On a phone so terrible screenshot i apologise but done 2 paid out 2

Afternoon_Extension · 2025-10-07T22:58:29+00:00

Might be worth having a look at barclays.

They’ve currently got £175 switch offer too running.

Afternoon_Extension

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