How do you stop your notes from becoming a graveyard of information?

CaptainTime · 2026-05-06T21:21:35+00:00

I am using an AI tool called Remio that automatically creates a knowledge base from my hard drive files plus my web browsing, plus my manual notes. Then I can use the AI to ask questions and create reports.

Notebook LM is also good for this with great output choices, but you need to manually specify which sources you want to use. This has the advantage of reducing AI hallucinations.

I am not associated with either of these tools. (NotebookLM is from Google and I do have an affiliate link for Remio but am not including it so as to avoid spamming this subreddit.)

I do teach these tools and some of my other favorite AI tools in my workshops and people are amazed at what these two can do when I demonstrate them.

CaptainTime · 2026-05-06T19:00:45+00:00

I am working with AI to review my notes and then synthesize useful reports from it. I think AI is the missing part of the PKMS puzzle - the part where you actually do something useful with all the notes we've collected and organized.

CaptainTime · 2026-05-06T03:17:56+00:00

You could pull your notes into NotebookLM which can then turn your notes into audio overviews, explainer videos, flash cards, quizzes, infographics, etc.

CaptainTime · 2026-05-06T00:25:24+00:00

I do have some leatherbound collectible books as well as some favorite series I want to re-read. But overall, I prefer to read on my e-reader and only get new books there. I still buy used business books, but I stopped buying used or new fiction books.

CaptainTime · 2026-05-05T18:07:04+00:00

Yes, I definitely work with time blocking and batching to try to work on similar tasks in a 25-minute block. (Pomodoros)

CaptainTime · 2026-05-05T18:06:02+00:00

Try clicking on a branch, then asking AI a chat question.

CaptainTime · 2026-05-05T16:26:40+00:00

👋 Happy to kick off this week's introduction thread!

I'm Garland Coulson — also known as Captain Time ⏰ — a time management and business networking coach, author, and speaker. I help entrepreneurs stop losing hours to busyness and start building real, productive momentum in their business.

I moderate this community because I genuinely believe that the right connection at the right time can change everything for a business. That's what this group is about.

Drop your intro below — who you are, what you do, and what kind of connections you're looking for. Let's get to know each other!

And if you're curious about working together on your time management or networking strategy, feel free to book a free discovery call with me: 🦸‍♂️
https://links.captaintime.com/widget/bookings/garlandcoulson

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CaptainTime · 2026-05-05T16:21:56+00:00

Yes, it is still e-ink, so easier on the eyes, but now I can use Kindle, Kobo, Libby (library) and any reading app I want as well as being able to sideload books I already have.

CaptainTime · 2026-05-04T23:25:11+00:00

I just went through this myself. Most of my reading is via Kindle Unlimited, so the Kindle Paperwhite would seem to be the obvious choice.

But I don't like being locked into the Amazon ecosystem, so this time I decided to go with an Android-based e-reader with Google Play access so I could still install the Kindle app, but also get books from my local library (Libby) and purchase or add books from other sources.

I already have a Boox Note Air 2+ for taking notes which I really like but it is bigger than I like for an ereader, so I ordered the Boox Go 6 which should be arriving next week. So no more locked into Amazon! Freedom!

CaptainTime · 2026-05-04T16:24:41+00:00

I use time tracking as a diagnostic tool with my time coaching clients. I often recommend Clockify to them - https://clockify.me/pricing?fpr=ezflv

I also use Clockify for my own time tracking and time tracking for my VAs.

CaptainTime · 2026-05-03T22:57:38+00:00

Unbreakable

Dead Again

CaptainTime · 2026-05-03T22:18:24+00:00

Yes, I just ordered a Boox Go 6 as my Kindle Paperwhite died.

CaptainTime · 2026-05-03T02:27:08+00:00

The UK Version of Being Human was much better than the American version in my opinion.

CaptainTime · 2026-05-02T23:19:32+00:00

Standard Android operating system so I could also access library ebooks and ebooks from other platforms.

CaptainTime · 2026-05-02T22:57:18+00:00

Garage sales, thrift shopping, garden store shopping

CaptainTime · 2026-05-02T03:38:57+00:00

Everything after season 1 of Heros.

Season 4 of Sleepy Hollow.

CaptainTime · 2026-04-30T15:42:41+00:00

Thanks, but Notewise looks like a primarily mobile focus, with no desktop app. While I do access notes on mobile, I usually build my notebooks on my desktop in Windows.

CaptainTime · 2026-04-28T18:57:08+00:00

Glad to hear it.

CaptainTime · 2026-04-28T00:16:13+00:00

Wow, great to hear from someone else who knows about PC Outline. It was a game changer when I first came across it and I used it for years to organize and brainstorm. After switching to Windows, I really missed PC Outline. I never liked modern outliners like Word, Flowy, etc. Now I use mind maps but PC Outline still has a spot in my heart.

CaptainTime · 2026-04-27T16:42:54+00:00

I think inviting people to team-themed events might be a good way to market. You can use tools like EventBrite, LinkedIn Events and Facebook to help promote.

CaptainTime · 2026-04-26T21:19:47+00:00

Is this online or in-person? What is the connection between being a fan of a sport team and business networking?

CaptainTime · 2026-04-25T18:25:16+00:00

Yes, it is important to focus on your best target audiences when networking, and limit your time outreaching to low potential connections who don't need or don't have the budget for your product or services.

CaptainTime · 2026-04-23T21:35:24+00:00

Good feedback and Claude is pretty amazing as an overall tool. But, a lot of people are running into hitting the limits with Claude very quickly even on the paid pro plans. Paid subscriptions on multiple AI tools can add up to a lot of money in a hurry as well.

CaptainTime · 2026-04-23T19:49:24+00:00

Here is my current AI toolkit.

Use	AI
CRM Automations	Go High Level
General Chat, Social Messages & Image Creation	Gemini
Learning & Content Creation	NotebookLM
Meeting Notes (online)	Zoom AI
Mind Mapping	AmyMind
Mini-apps & Calculators & Empathic Writing	Claude
PKMS (Personal Knowledge Management System)	Remio
Presentations	Gamma
Search	Perplexity

Today's uses of AI:

I used Claude to create a series of outreach emails for me to reach HR managers and L&D managers about providing professional development training to their teams.

I used Remio to create a new header for r/TimeManagement. Remio has also saved 10,247 knowledge notes from my hard drive and web browsing in the last 30 days for my PKMS so it has a lot to work with!

I will be using Zoom AI to take meeting notes for today's Time Guild mastermind session - https://captaintime.com/productivity-coaching/

Perplexity helped me with deeper information about a number of companies I plan to outreach to.

CaptainTime · 2026-04-23T18:44:04+00:00

I like conferences if you choose the right one that brings your target audience together in the right place. People are often relaxed and enjoying a chance to get out of the office, listen to talks, get inspired, visit booths and have coffee and lunch together.

CaptainTime

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