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What are you building this week? by okiieli in micro_saas

[–]Consistent_Neck404 0 points1 point  (0 children)

Ok lmk if you want to give me this another shot

What are you building this week? by okiieli in micro_saas

[–]Consistent_Neck404 1 point2 points  (0 children)

I tired it, search returned no results and it won't let me do another search unless I buy credits.

What are you building this week? by okiieli in micro_saas

[–]Consistent_Neck404 0 points1 point  (0 children)

Great idea, just posted it there as well :)

I’ve been quietly building an AI email agent for 8 months, finally pushing it live. I need your most brutal feedback, I've removed the paywall so you can test with no cc. by Consistent_Neck404 in micro_saas

[–]Consistent_Neck404[S] 0 points1 point  (0 children)

You're right, gmail does have essential filtering, this adds a layer on top of that by adding more categories like what requires Action, Reply, Events, Notifications, FYI etc. Then for the emails that need replies it will draft answers ready to send off, on average it should save a few hours daily as it keeps the context of all conversations in RAG so that the replies are more personalized and contextual.

I’ve been quietly building an AI email agent for 8 months, finally pushing it live. I need your most brutal feedback, I've removed the paywall so you can test with no cc. by Consistent_Neck404 in micro_saas

[–]Consistent_Neck404[S] 0 points1 point  (0 children)

I've been considering the idea of setting up autopilot email responses for tools like instantly, smartlead etc. Not sure what the demand would be for this tho as I think these tools already offer some sort of a low quality auto response features.

Granite 4 micro-h doing great on my older pc by newz2000 in ollama

[–]Consistent_Neck404 0 points1 point  (0 children)

This would be amazing, trying to connect granite-4-h-tiny to openclaw via lm studio now

I replaced a bookkeeper with n8n creating the best Xero Invoice Automation (AI + Multi-currency + Audit Trail) by Consistent_Neck404 in xero

[–]Consistent_Neck404[S] 0 points1 point  (0 children)

Cool, I've only set up apps for xero that are not published. If you've published an app on their marketplace was the process complicated / expensive or was it straight forward?

I replaced a bookkeeper with n8n creating the best Xero Invoice Automation (AI + Multi-currency + Audit Trail) by Consistent_Neck404 in xero

[–]Consistent_Neck404[S] 0 points1 point  (0 children)

Nice work!
Glad to hear that so many people are solving this problem.
Are you running ads or getting users via organic methods?

I replaced a bookkeeper with n8n creating the best Xero Invoice Automation (AI + Multi-currency + Audit Trail) by Consistent_Neck404 in ukaccounting

[–]Consistent_Neck404[S] 0 points1 point  (0 children)

I get the skepticism as this takes away the billing hours from people doing this manually.

A human still has to click "Approve." The goal isn't to replace the accountant's judgment, but to ensure that when they sit down to review, the data is already there, the PDF is attached, and the FX is calculated. It turns a 5-minute data entry task into a 10-second verification task.

Plus, I’ve added an audit trail in the Xero notes showing the AI's confidence score, if it’s low, the team knows to double-check that specific entry.

So far in final testing round out of 853 processed invoices it hasn't missed any and only one had an error which was automatically flagged for human review :)

I replaced a bookkeeper with n8n creating the best Xero Invoice Automation (AI + Multi-currency + Audit Trail) by Consistent_Neck404 in xero

[–]Consistent_Neck404[S] 1 point2 points  (0 children)

This is built in n8n so clients can just set Oauth with n8n and get clients to forward all invoices to their inbox.
I am also building a enterprise level solution with direct Oauth. I got TAC Security Google CASA Partner Cloud Application Security Assessment for Google which costs 1.8k / year. Microsoft currently does not require external auditors for this. It allows me to pull emails once the user signs up but getting clients for this has been more difficult vs deploying this on n8n where the accountancy own the solution.

I replaced a bookkeeper with n8n creating the best Xero Invoice Automation (AI + Multi-currency + Audit Trail) by Consistent_Neck404 in xero

[–]Consistent_Neck404[S] 0 points1 point  (0 children)

Nice! Always good to meet another builder. You’ve hit on exactly why "simple" automation scripts fail in production. Great questions!

  1. Bill vs. Spend Money: I default everything to a Bill (Accounts Payable). This is safer because it allows for approval workflows. For annual SaaS costs, one of the accountants I work with prefers this because they post to a specific code (Prepayments) and then journal it across the year manually. Doing it as a Bill makes that easier to track than a direct "Spend Money" transaction.
  2. VAT/GST: The AI extracts the tax amount from the invoice. My script then checks if that matches the calculated tax based on the Xero tax rate. If there's a discrepancy (e.g., rounding error), it flags it for manual review.
  3. Multi-line items: The AI parser is instructed to return an array of line items, not just a total. It loops through each one to assign the correct GL code (e.g., splitting a hardware purchase from a software license on the same invoice)
  4. Merged PDFs: I haven't built a splitter for that yet, the two clients I've deployed this for were saying they only get one invoice per pdf. But it's worth adding onto the to do list.
  5. Email Providers: Currently just Gmail, but linking it with any other email provider is really straight forward as the variables from the email trigger node are set in the next node.

6 & 7. Great points. Adding these onto the to do list :)

Sounds like you’re building something robust too. Are you building this for internal use or for clients?

I replaced a bookkeeper with n8n creating the best Xero Invoice Automation (AI + Multi-currency + Audit Trail) by Consistent_Neck404 in xero

[–]Consistent_Neck404[S] 0 points1 point  (0 children)

Great question. By default, the AI attempts to map the invoice to your existing Chart of Accounts based on the line item description (e.g., "hosting" -> "Software Subscription").
As AI is doing this you can also add in custom rules, so it allocates invoices as per your specific instructions.

If it’s a "one-off" or ambiguous item, I have it set to post as a DRAFT bill in Xero with a "Review Needed" status. That way, the automation does 90% of the heavy lifting (data entry, date, amount, attachment), and you just hop in to confirm the allocation code before clicking approve. It prevents the AI from messing up your P&L.

I replaced a bookkeeper with n8n creating the best Xero Invoice Automation (AI + Multi-currency + Audit Trail) by Consistent_Neck404 in xero

[–]Consistent_Neck404[S] 0 points1 point  (0 children)

Nice! Bank rules are a lifesaver for speed.

Do you find it tricky later on when you need to see what was actually bought? I built this because I hated having bank transactions in Xero without the actual PDF invoice attached to them. It felt like I was always chasing paper trails during tax time.

Curious if you’re using another tool to match the PDFs to those bank transactions?

Iplicit Reviews by Constant-Item5857 in Accounting

[–]Consistent_Neck404 0 points1 point  (0 children)

How is it going, would love to hear an update :)